Caritas Bangladesh is seeking a qualified professional for the position of Senior Accounts Officer for its USAID’s BRIDGE (Building Resilience and Inclusion in Disaster Governance and Emergencies) project, based in the Caritas Central Office, Dhaka. Caritas Bangladesh (CB) is a national and non-profit development organization operating since 1967. It has its Central Office in Dhaka and eight Regional Offices in Barishal, Chattogram, Dhaka, Dinajpur, Khulna, Mymensingh, Rajshahi and Sylhet. CB is implementing 91 projects covering 201 focusing upazila on eight goals i.e i) Social Welfare and Service of Love for Vulnerable Communities; 2) Ecological Conservation, Climate Justice and Sustainable Food System; 3) Humanitarian Response and Disaster Management; 4) Education, Skill Development and Employment Creation; 5) Health Care, Nutrition and Education; 6) Development of Indigenous Peoples; 7) Integral Human Development; and 8) Institutional Development and Sustainability.

Job Summary:

The Senior Accounts Officer will be responsible for maintaining comprehensive account records for the project in both digital and physical formats. This role involves ensuring the accurate recording and entry of transactions into the computerized TALLY accounting system, as well as managing project accounts and addressing banking matters as needed.
Key responsibilities include verifying all account records prior to audits, preparing financial reports in accordance with USAID requirements for review by the Manager-Accounts, and ensuring timely submission of these reports to USAID. The Senior Accounts Officer will confirm that all records, accounts, and financial transactions are finalized before audits and collaborate with the Manager-Accounts to produce the monthly and annual financial statement.
Additionally, the role includes preparing and reconciling bank statements, processing supplier invoices, making payments, maintaining the purchase order system, and managing financial files and records. S/he will ensure compliance with project agreements, statutory regulations, and CB and USAID policies.

Roles and Key Responsibilities:

• Maintain comprehensive account records for the project in both digital and physical formats.
• Ensure accurate recording and entry of transactions into the computerized TALLY accounting system.
• Manage all project accounts for the organization and address banking matters as needed.
• Verify all account records prior to the audit process.
• Prepare financial reports in accordance with USAID requirements and submit them to the Manager-Accounts for review.
• Ensure timely submission of financial reports to USAID, following proper procedures.
• Confirm that all records, accounts, and financial transactions are finalized before the audit begins; collaborate with Manager-Accounts to produce the annual financial statement.
• Prepare and reconcile bank statements, process supplier invoices, make payments, maintain the purchase order system, and manage financial files and records; verify and record invoices and petty cash transactions; ensure all necessary documentation for payroll processing is complete.
• Ensure compliance with project agreements, statutory regulations, and both CB and USAID policies.
• Conduct regular field visits to oversee project activities, particularly Cash for Work and cash transfers, while supporting field staff in enhancing financial monitoring.
• Assist in purchasing office equipment and furniture as required, adhering to organizational and USAID policies.
• Negotiate service agreements with vendors.
• Organize events such as meetings and training sessions, providing logistical support including room bookings, audiovisual equipment, and catering arrangements.
• Verify the beneficiary list for project support on a sample basis.
• Assist with responses to any financial or compliance inquiries from the Bureau of Humanitarian Assistance (BHA)/USAID.
• Support management in developing a concrete project closure plan and ensure effective and timely project completion.
• Facilitate effective donor visits from BHA/USAID officials in collaboration with the Regional Office.
• Submit monthly VAT coupon report to USAID timely.
• Prepare and timely submit FD-1, FD-2, FD-3, FD-4, FD-6, FD-7, FC-1, FC-2 etc. and make clarification as and when required to NGOAB.

Required Educational Qualifications and Experience:

• Master’s degree/MBA/MBS with major in Accounting from any recognized university in Bangladesh or abroad. CA-CC and Qualified Chartered Accountant/Cost and Management Accountant shall be given preference.
• Minimum 5 years experiences in managing finance and admin in any development and/or DRR programs/projects.
• Prior work experience with USAID/BHA funded projects will be treated as special competencies for this position.
• Having knowledge on hazards and shocks in the contexts on Coastal Region of Bangladesh.
• Ability to produce high quality work under tight timeframes. 
• Evidence of having undertaken similar assignments.
• Practical knowledge about 2 CFR 200
• Work with the team as management requirement basis.
• Ability to travel extensively to working locations and willing to stay at field

Required Knowledge, Skills and Abilities:

• Critical thinking and creative problem-solving skills with ability to make sound judgment and offer innovative solutions.
• Strong representation abilities and facilitation skills.
• Proactive, creative, results-oriented, and service-oriented.
• Attention to details, accuracy and timeliness in executing assigned responsibilities.
• Excellent communication and interpersonal skills, with demonstrated strength in relationship management.
• Self-driven and positive to work in a team.
• Can do attitude and able to handle multiple tasks managing priorities.
• Ability to inspire others; to pass his/her skills to others and to motivate them to put them into practice.
• Ability to problem solve and identify resources in the Environment.
• Commitment to work following organizational aims, values, principal and policies.

Required Languages: Strong written and oral command in English/Bangla is required.
                                              
Travel: Based in Caritas Central Office, Dhaka with frequent travel throughout the project locations at Barguna and Patuakhali Districts. Up to 50% travel to field.

Key Working Relationships:

Internal: PM-BRIDGE, CB DRM Head, Assistant Manager-Accounts, TAs, Director-Finance & Admin, Director-Program, CB Department heads, and Accounts Department, Barishal Region.

External: NGO/Partner Organizations, GoB, Donor and other as appropriate.

The selected candidate will be appointed on a temporary basis which may be extended for future periods subject to the satisfactory performance and requirements of the Organization. If you feel you are the right person for the above position, you are invited to apply either online at: https://caritasbd.org/career/job-career/ and/or email at caritasrecruitment2023@gmail.com Please visit https://www.youtube.com/watch?v=vTG0nU_NRSY to get tutorial about registering CV in our Job Bank. Contact for technical support if needed: 01755518698

Closing date is 05/10/2024.

The candidates who are presently working in Caritas Bangladesh having required qualifications may apply for the above post through proper channels i.e. with the approval of the Project/Regional/Central Director.

Only short-listed candidates will be contacted for written test and personal interview. Incomplete & disqualified applications will not be considered, and the organization reserves the right to reject any application or to cancel or postpone the recruitment process at any time.

ANY KIND OF PERSONAL CONTACT AND OR PERSUASION WILL BE TREATED AS THE DISQUALIFICATION OF THE CANDIDATE

Caritas is an inclusive and equal opportunities employer.