Position Title: Officer - Supply Chain

Project Name: Supply Chain & ICT

Number of Position: 01

Location: CARE Bangladesh Dhaka Office

Duration: Initially 2 years from the date of joining with a high possibility of extension based on fund availability & performance.

I. Job Summary:  

Who are we?
As a global leader, CARE is shaping the future of the humanitarian and development sector. Each year, we deliver support and services to millions of people in over a hundred countries. We do this by focusing on our mission and living the values that drive our organization. A career at CARE is an opportunity to be part of a movement that brings communities together to solve complex problems and foster lasting change throughout the world. We seek individuals who are passionate about humanitarian and development work, collaborate well with others, embrace learning and innovation, and deliver results.

What it’s like to work at CARE?
CARE is a mission-driven international humanitarian aid and development organization that offers an opportunity to work with people across the world. Not a day will go by that you won’t learn something profound, meet an expert, or write a sentence that can change a life. We are committed to an environment where everyone can succeed.

The Officer – Supply Chain is responsible for all types of procurement activities of equipment, materials, supplies and consultant/service agreements. S/he will be responsible for coordinating and assisting with sustainable procurement initiatives, sourcing vendors/products, executing PO/Contracts, establishing strategic relationships with key suppliers/service providers and working closely with internal/external stakeholders.

In all cases, compliance with CARE relevant Procurement Policies and Procedures and the respective Donor’s regulations must be ensured by him/her.

Moreover, this position is expected to undertake any responsibilities as assigned by the supervisor from time to time as warranted by the situation for the better interest of the organization beyond the job descriptions.   

II. Responsibilities and Tasks:  

% of Time

Responsibility # 1: Handle the assigned PRs and issue online RFQ.

25%
  • Handle the purchase requisitions (PRs) and Purchase Advice (PAs) received from different program / project / department and FO/RO.
  • Cross check PR’s with Annual Procurement Plan.
  • Ensure Scope of Work/Terms of Reference/Specifications/Requirements in PR is clear, concise and sufficient details in accordance with operation needs and to also extend the service required to those additional opportunities (if any).
  • Check and confirm completeness of PR, donor regulations, and bidding thresholds before issuing Request for Quotations (RFQs). Compile the PRs and make a plan for execution of purchase.
  • Prepare the RFQs/Tender documents in consultation with project, team colleagues and supervisor.
  • Prepare Tender Schedule/ Sealed Bid documents for large amount of procurements and add necessary terms & conditions to protect CARE’s interest.
  • Arrange for pre-bid meeting for procurement of critical nature of items.
  • Follow up with the vendors to get quotations / proposals in due time as and when required.

 

Responsibility # 2: Bid evaluation and issuing Purchase Order (PO)

20%
  • Receive submitted bids by vendors and make evaluations. Select the best value consulting with technical persons / end users/ procurement committee and other departments as necessary per policy.
  • At the time of evaluation, he/she must ensure compliance with CARE Procurement Policies and Procedures, donor’s regulation and country law.
  • Analyze quotations, collect technical evaluation report the technical persons/department and prepare Summary Bid Analysis (SBA) accordingly.
  • Ask for bid clarifications from vendors where deem applicable.
  • Review the bids carefully and make the cost beneficial analysis considering measurable factors case by case.
  • For bid evaluation consider specification, price, warranty, after sales support service, delivery time, product(s) reliability, ready stock and other measurable factors.
  • Ensure that the SBA is supported by recommendations of the end users, technical people or any other authority as applicable.
  • To know product(s) reliability check with other users about its performance and durability.
  • Obtain approvals, when required on SBA from procurement committee, requester and authorities per threshold/ASL in compliance with the policy.
  • Insert all vendor quotations information in RFQ through PeopleSoft. Issue POs and handover to vendors with acknowledgement.
  • Follow up with vendors for timely delivery and assist to issue General Receipt Note (GRNs).
  • Keep track of the vendor payment status and inform vendors as a part of vendor management as and when required.
  • Send the Performance Evaluation Form for vendor/consultant after completion of PO/Contract. Preserve the hardcopy in vendor file and store the soft copy in share drive.
  • Regularly send the expiry notifications to project/program concerned person to get the update of expiration/extension information and take necessary actions of respective Contract /PO

 

Responsibility # 3: Develop integrated purchasing strategies that support organizational
goals and objectives

30%
  • Prepare, manage and strategically source Professional Services with the tools, processes, and strategies to drive and achieve business results.
  • Follow and implement the Annual Procurement Plan for execution of consultant/ material and service contract as well as consultancy agreement.
  • Strategically source products/services using the best tools and methodology by project, lead cross-functional team to negotiate value-based agreements with suppliers, perform total cost analytics, proactively provide optimization recommendations.
  • Develops      and     sustains      mutually      beneficial      strategic      relationships       with      key suppliers/consultants.
  • Develops and reviews performance data with suppliers/consultants through score carding, KPI’s, driving ongoing value.
  • Coordinate with assigned projects on timely collection of APP information and support Supply Chain Management on target planning.
  • Ensure the relevant Global Supply Chain platform KPI’s to implement in the procurement process

 

Responsibility # 4: Vendor set up through proper process approval and update vendor
list in PS

10%
  • Initiate and assist in the process of vendor approval for each category of business as per policy.
  • Conduct quarterly market surveys and visits to identify potential suppliers. Source potential vendors from different authentic sources, like other NGOs/INGOs, UN agencies, government agencies, Chambers of Commerce or equivalent organizations – web sites, online directories, and other reliable platforms.
  • Check vendor(s) business documents and other references.
  • Ensure Bridger check and based on satisfactory report recommend for approval and subsequent set up in People Soft program.
  • Evaluate vendor(s) performance and identify the inactive vendors for blocking and share the recommendations for blocking with concern authority.
  • The Approved Vendor List (AVL) should update with new vendors throughout the fiscal year as required through the inclusion of Vendor and Payee Set up Change forms in the vendor file.
  • In coordination with relevant staff, ensures the AVL is fully integrated with Vendor and Payee Set up Change forms annually.

 

Responsibility # 5: Procurement Process, Tender Management, Logistics, Document Control & handle Internal /External Audit.

15%
  • Generate file for each purchase according to the PO numbers immediately after receiving the PR.
  • Ensure that the copy of all documents related to each transaction is available in each PO file along with all correspondence, if any.
  • Send all necessary supporting documents in original to Accounts in time. Also verify that this is duly entry in the Register.
  • Monitor and follow-up with Accounts section for vendor's payment in time as and when required.
  • Maintain the filing of both hard copy and soft copy of the ongoing and complete PRs with all the supporting documents. This includes storing a set of complete documents at organizations dedicated cloud storage
  • Prepare all non-PO Purchase Expense reports.
  • Coordinate with suppliers in the receiving and inspection of goods –Ensure the GRNs are issued by assigned administrative staff. .
  • Processing payments for completed procurements ensuring acknowledgement in terms of GRNs, Completion Certificate and other relevant documents.
  • Handle Internal and External Audit professionally and efficiently.
  • Provide appropriate information and explanation and correct documents in consultation with Manager – Supply Chain as sought by the auditors.
  • Manage and update equipment inventory regularly. Initiate necessary actions to implement the audit recommendations as agreed.
  • Maintain and regularly update the Procurement Status Report (PSR) with all relevant information, including any changes to PO/contract delivery dates. Keep departmental files, manuals, and supplier agreements up to date, track office supplies and FF&E records, and prepare periodic purchase reports as required.
  • Provide necessary logistical support for meetings, training sessions, seminars, and workshops at the CBDO or other venues.
  • Ensure timely submission of Non-PO bills to the concerned department.
  • Assist the Director-SC & ICT & Manager -SC in reporting preparation and logistics support timely and promptly.
  • Develop a visit plan for SC staff and ensure required logistical arrangements are made.
  • Prepare and ensure timely of VRF, PA/PR, Advance, etc. when required
  • Perform any other duties assigned by the Manager – Supply Chain, Director – Supply Chain & ICT, or Asia Regional IT Lead as needed.

 

General Responsibilities on Safety and Security, and Safeguarding of children and vulnerable adults

 

As part of this role, the job holder must adhere to and support CARE Bangladesh’s Safety and Security policy and systems as part of their day-to-day duties and comply with safety & security protocols and directives, including reporting. Staff must maintain situational and self–awareness and be aware of the safety – security-related consequences of their actions upon themselves, their team, and the organization.

CARE is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct, and expects staff to promote the welfare of children, young people, and adults always.  CARE expects all staff and volunteers to share this commitment through our Code of Conduct.  We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us.

All CARE staff must uphold ethical standards, following codes of conduct to prevent abuse, including sexual harassment, exploitation, and neglect. Regular monitoring ensures accountability to uphold these principles and support our mission of social justice and poverty alleviation.


Senior Officer – Supply Chain


IV. Working Conditions:  

This position is located in the Dhaka Office and will require field visit as necessary to assist the field office staff. Sometimes S/he will survey market proactively and collect updated procurement related
information.


IIV. Qualification:
  • 3 to 4 years’ experience in procurement, including sourcing and purchasing in a similarly large agency, NGO experience is preferred.
  • Master’s degree in any discipline with strong experience in procurement. Professional degree in Supply Chain will be preferred.
  • Detailed knowledge and understanding of procurement ethics and donor compliance is essential.
  • Good knowledge of Govt. rules and VAT, TAX and customs duty etc.
  • Proven ability to multi-task and process information into action as to not delay program activities.
  • Proven ability to solve problems independently without supervision.
  • Excellent computer skills, especially in MS Excel and experience with using email.
  • Excellent oral and written English skills.
  • Strong interpersonal and negotiation skills.
  • Willingness and ability to work effectively with a wide variety of people.
  • Proactive communication
  • High level of integrity and honesty.
  • Adaptable, flexible, able to take initiative and prioritize among competing demands.
  • A good team player with strong interpersonal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines and in a multicultural setting.

Candidates need to be highly motivated and committed to CARE Bangladesh’s vision, mission, and long-term development work to significantly improve the lives of the most vulnerable and marginalized people. Candidates must be capable of displaying great learning agility, support and encourage knowledge sharing across projects, for the ultimate benefit of all of CARE’s mission wide initiatives.

Compensation
Monthly gross salary will be BDT. 59,910. In addition, CARE offers Provident Fund, Gratuity, Festival Bonus, Leave Encashment, Life and Health Insurance, Day Care facilities, Working Mother Benefits etc.

Interested candidates meeting the above requirements should apply through BDJOBS.COM ONLINE APPLICATION on or before August 26, 2025.

Note:

  • CARE is an Equal Opportunity employer. We provide equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, sex, religion, ancestry, national origin, age, disability, marital status, or veteran status, or any other characteristics protected under applicable law.
  • Any personal persuasion/phone-call will result in disqualification of candidature. We guarantee an interview to disabled candidates who meet the essential criteria.
  • CARE Bangladesh has a non-negotiable policy of ZERO TOLERANCE towards discrimination, harassment and abuse. All employees are expected to abide by the CARE International Safeguarding Policy.
  • Internal and external applicants shall be treated equally in the entire selection process.
  • To ensure transparent processes during recruitment, internal candidates should discuss potential applications with their Line Managers to ensure endorsement of their applications by respective Line Managers.
  • CARE Bangladesh participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
  • THERE IS NO COST INVOLVED WITH APPLYING FOR POSITIONS WITH CARE BANGLADESH. ANY SOLICITATION OF JOB APPLICATION COSTS SHOULD BE REGARDED AS FRAUDULENT.