Position Title: Finance Analyst under Finance, Grants and Awards Department

Number of Positions: 01
Location: CARE Bangladesh Dhaka Office
Duration: Duration of the contract will be for two years.

I.             Job Summary:  

CARE is one of the world's leading international humanitarian and development organizations, committed to helping people in poor communities improve their lives and alleviate poverty. Founded in 1945, CARE is working over 100 countries to fight global poverty and marginalization. CARE has been active in Bangladesh since 1949 and is one of the largest programs in CARE confederation. Women and girls are at the core of all CARE programs because they represent half of the marginalized group and it is not possible to overcome poverty until all people have equal rights and opportunities. CARE Bangladesh works to implement programs with long-term impacts that result in sustainable changes for the extreme poor and marginalized communities.

The Finance Analyst is responsible for providing accurate reports and proactively following up and analyzing implications of finance reports to feed into better program and budget management to provide oversight. H/She is responsible for managing compliance, review and budgeting services of the assigned projects and assists the Finance Specialist in the day-to-day functional operations of the Budget Management team. H/She will have dual accountability to finance and respective programs and will also expect to be a part of the program team assisting on the financial management junctures. H/She ensures to review of the donors' agreements, set up of projects charging code, DAB and BAB preparations, FD6 budget preparation and complete timely FD4 audits, regularly monitors and updates budget vs actual expenses, budget revisions, estimates monthly forecast, prepares donor report and ensure compliances, provide MIS reports, prepare internal data tools, review fund flow status and necessary measures of fund management, monitor the trend of exchange rates and remedial actions on the impact of flux. H/She will also be responsible for facilitating external audit jobs (project-specific audits, spot checks, project annual audits, any statutory audits etc) as per donor agreements. 

The Finance Analyst will be responsible for ensuring the timely submission of quality financial reports to the budget holders/donors/CMPs following the required protocol, including reconciliation between narrative and financial reports. H/She will act as a Finance point of contact (PoC) for assigned projects under his/her desk.

II.  Responsibilities and Tasks:  
% of Time
Responsibility # 1: Ensure donor report and donor compliance
30%
  • Prepare Monthly / Quarterly/Bi-Annual/Annual Donor Financial Report.
  • Assist to prepare Cash Call to donor or Arrange of Monthly financial reports to CARE USA as per guideline/suggestions of Finance Specialist and Projects Heads.
  • Arrange and Prepare Donor/ FD-4 Audit Related financial statement as per Donor/ NGO Affairs Bureau format.
  • Support the external auditor during FD4 audit under NGO Affairs Bureau and assists to assigned auditor for Project audit of CARE Bangladesh as per scheduled time.
  • Prepare necessary worksheets for audit reports, receive final audit report and forward to FS for submitting Program/Department for their onward submission to NGOAB in coordination with the Accounts Team.
  • Document all information related to projects.
 
Responsibility # 2: Review any budget revisions with the detailed budget to ensure an effective revised Budget
20%
  • Reviewing budget revision for existing projects and ensure adjustments when required.
  • Assists to ensure that shared cost amount are budgeted to each proposal as appropriate.
  • H/She ensures the review of the donors' agreements and set up of projects charging code, DAB, and BAB preparations in a timely manner.
 
Responsibility # 3: Receivable / Payable Management
10%
  • Prepare projection of fund requirement for the assigned projects.
  • Prepare ensure fund request and fund for the assigned projects.
  • Prepare fund status reports (receivable / payable) of assigned projects.
Responsibility # 4: Liaison/communicate with Budget holders, relevant CMPs, program including DCD Programs and other stakeholders on routine financial issues of assigned projects
15%
  • Prepare and review of the Monthly Budget Expenses Summary.
  • Prepare budget variance analysis, burn rates and provide feed-back to the individual projects /department on budgetary control and proper monitoring of the burn rate.
  • Communication with budget holders and project related finance/program staff in CMPs on necessary updates related to assigned projects.
  • Participation and giving necessary guidance on financial aspects during the project startup meetings as well as project closure meetings. 
Responsibility # 5: Prepare the Match plan, highlight the gap on monthly basis and communicate with budget holders /other for appropriate actions.
5%
  • Collect all required information from budget holders and document match spending.
  • Review all information & input the actual facts for monthly/quarterly progress.
  • Update match requirements and funding status based on committed and likely grant information for appropriate decision.
Responsibility # 6: Ensure Financial data integrity through Budget Analysis and ensure timely action through appropriate coordination.
15%
  • Support in identifying gaps of the shared cost within the assigned portfolios to the concerned staffs.
  • Monitor exchange rate fluctuations in budgets and provide necessary information to FS for actions as required.
  • Communicates any over/under spending of the budget activities to key contacts for appropriate actions.
  • Clear all payable receivable status of the assigned portfolio after the project closure.
  • Prepare and distribute the portfolio report on a monthly basis and highlight any major issues which needs close monitoring.
  • Perform any other budget analysis if required.

Responsibility # 7: Upholding CARE’s Core values and ensuring its principles

5%

  • Comply and exercise the organizational values and culture.
  • Help to promote rights, governance and gender related initiatives.
  • Contribute in Finance GPOG planning and support its implementation.

 

Responsibility # 8 Adhere to and support CARE Bangladesh’s Safety and Security policy and systems
As part of this role, the job holder will be expected to adhere to and support CARE Bangladesh’s Safety and Security policy and systems as part of their day to day duties, and comply, at all times, to safety & security protocols and directives, including reporting. Staff must maintain situational and self – awareness and be aware of the safety – security related consequences of their actions upon themselves, their team and the organization as a whole.
Responsibility # 9 Safeguarding
CARE is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and expects staff to promote the welfare of children, young people and adults at all times.  CARE expects all staff and volunteers to share this commitment through our Code of Conduct.  We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us.

III. Reporting to:  
Finance Specialist

IV.          Working Conditions:  
This position is based at the CBDO, requiring 10% travel time to the Field Offices outside Dhaka

V.         Qualification:
  • Minimum 3 years working experience in relevant field.
  • Masters in Accounting, Finance, or relevant subject.
  • CA course complete / CMA Intermediate.
  • Experience on budget preparation and management.
  • Should have knowledge on Donor budget management and reporting.
  • Should have knowledge of donor regulations like USAID, EU, FCDO, GAC, UN, Global Fund, etc.
  • Excellent computer skills especially in MS Excel and experience with using email.
  • Excellent oral and written English skills.
  • CARE Core Competencies as noted below:

Candidates need to be highly motivated and committed to CARE Bangladesh’s vision, mission, and long-term development work to significantly improve the lives of the most vulnerable and marginalized Candidates must be capable of displaying great learning agility, support and encourage knowledge sharing across projects, for the ultimate benefit of all of CARE’s mission wide initiatives.

Compensation
Attractive remuneration package will be offered to the really deserving candidate. In addition, CARE offers Provident Fund, Gratuity, Festival Bonus, Leave Encashment, Life and Health Insurance, Working Mother Benefits and Day Care Facilities etc.

Interested candidates meeting the above requirements should apply through CARE Bangladesh’s e-recruitment site: https://career.carebangladesh.org/ on or before May 01, 2024. 

Note:

  • CARE Bangladesh aims to attract and select a diverse workforce ensuring equal opportunity to everyone, irrespective of race, age, gender, HIV status, class, ethnicity, disability, location and religion.
  • Women are particularly encouraged to apply.
  • Any personal persuasion/phone-call will result in disqualification of candidature. We guarantee an interview to disabled candidates who meet the essential criteria.
  • CARE Bangladesh has a non-negotiable policy of ZERO TOLERANCE towards discrimination, harassment and abuse. All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of CARE Bangladesh.
  • Internal and external applicants shall be treated equally in the entire selection process.
  • To ensure transparent processes during recruitment, internal candidates should discuss potential applications with their Line Managers to ensure endorsement of their applications by respective Line Managers.
  • There is no cost involved with applying for positions with CARE Bangladesh. Any solicitation of job application costs should be regarded as fraudulent.