I. Job Summary:  

CARE is one of the world's leading international humanitarian and development organisations, committed to helping people in poor communities improve their lives and alleviate poverty. Founded in 1945, CARE is working across 104 countries to fight global poverty and marginalization. CARE has been active in Bangladesh since 1949 being one of the largest country offices of CARE. CARE works to help people achieve social and economic well-being, while being among the best in their fields. CARE put women and girls at the center of our work because we know that we cannot overcome poverty until all people have equal rights and opportunities. CARE Bangladesh is currently shifting towards a program approach, where it has developed longer-term impact visions to have more sustainable changes in the lives of the extreme poor and marginalized.

Overall responsibility is to offer field level grant management support to regional management and partners. Oversee compliance and grants management activities at the field office that involve ensuring proper financial planning, budget monitoring and accuracy of the financial information that relates to Program, reviewing overall financial monitoring system, ensuring program compliance in the field level. The incumbent will lead the regional SHOUHARDO III Plus finance; grant management support to regional management and partners and coordinate with the support/administration team in the regional office to ensure proper financial management and sub grant management in the program implementation. The incumbent will plan and lead partner capacity building initiatives in proper fund management, procurement, ensure proper utilization of fund. He will provide technical assistance on financial & budgetary issues, review monthly progress and financial reports, guide for proper clarifications against under/over achievement against budget, work on bimonthly fund disbursement and timely adjustment of sub-grant advance.
Will ensure program compliance (donor, GoB, organizational) for both PNGO and CARE offices and support to ensure Government policies associated with program implementation. RRCM will act as regional resource person of donor compliance and respond to queries of donor on sub grant compliance issues. S/he is trusted to ensure adherence to donor and program policies of control and fraud prevention to avoid risk associated to non-adherence to these policies. RRCM acts as audit focal at field office level from SHOUHARDO Plus III and engage from planning to mitigation of audit query as required and will settle any question arise from any third party review. This position will be responsible for providing support to SHOUHARDO III Plus and SHOUHARDO III DRR component.

II. Responsibilities and Tasks:

% of Time

Responsibility # 1: Financial planning, monitoring and reporting

20%

• Prepare field office annual budget and revised budget of the SHOUHARDO III Plus program in coordination with CBDO and regional management.
• Oversee financial activity of the program to ensure proper utilization of the resource.
• Review the CARE and PNGOs BES and ensure proper explanation for deviation.
• Initiate corrective measures in case of deviation in the planned expense.
• Use Pamodzi for tracking program information.
• Prepare financial part of the program reports.
• Prepare expense forecast at the regional level.
• Provide input to CBDO for resource request (PREP) and support in donor budget preparation
• Provide support to CBDO during SHOIII Plus project proposal, budget preparation, budget narrative and other associated works.
• Support for timely completion of FD6 related all works for submitting to NGOAB.
• Ensure bimonthly fund disbursement to PNGOs and timely adjustment of PNGO expenses.
• Monitor cash transfers to participants; observe DIP Activity/training those are implementing for program participants.
• Works with technical teams and PNGOs to ensure spending and timing of activities are in line with pipeline and allocated.

Responsibility # 2: Supporting Sub-award Management activities in field

20%

• Orient sub-award policy and guidelines to CARE and Partner staff.
• Take part in review of the partners’ proposal and budget to ensure accuracy, reasonableness and compliance of the financial proposal for annual and any other revision.
• Draft Sub-grant Agreement amendment and associated documents for annual approval of sub award resource.
• Resolve problematic issues involving relevant actors under the guidance of the CBDO.
• Supervises the sub-grant officer that reviews and ensures proper spending and planning of partner budgets in accordance to program plans. 
• Arrange adjustment of advance and make adjustment plan to liquidate the fund following CARE's policy and transfer of funds timely.
• Maintain updated Sub-Grant MIS at regional office and established sub-grant tracking system.
• Follow up on partnership operational issues with programs and provide technical guidance under the purview of agreed policy.
• Coordinate Partners at field level on day to day operational issues.
• Develop tools/mechanisms for reporting and rational charging in SHOUHARDO III Plus & DRR.

Responsibility # 3: Staff Supervision and Capacity building

10%

• Performance management of the supervisees.
• Ensure development plan of the supervisees are achieved.
• Plan need base training and orientation of the partner staff.
• Take part in assessment of partner capacity and risk.
• Follow up on the reported weakness of the partners.
• Keep staff abreast with program and contractual obligations and approaches.
• Involvement of NGOs central team for capacity building of program staff on PAR, Charging, Reporting, Procurement & Compliance issues.

Responsibility # 4: Ensure cash transfers to participants meets program policies

10%

• Orient partner staff on the cash transfer policy.
• Review and recommend payment requests.
• Ensure monitoring of the cash transfers, take part in the monitoring and consolidate monitoring reports.
• Coordinate with TM-SRs and SM-MEL to check on eligibility of participant and payment.
• Provide feedback to CBDO team on gaps and improvement

Responsibility # 5: Facilitation of Audit

10%

• Work as program focal at field level in single audit and CARE internal audit.
• Check program documents availability for audit.
• Communicate audit preparedness guidance and ensure preparatory steps in program and at partner.
• Act as regional point person on ADS 591 Audit of Partner NGOs and guide Sr. SGO in supporting partners in conducting the audit.
• Meet the queries of external and internal auditors by providing information related to end-use check, program audit and monetization audit.
• Work closely with support section regarding Single audit and provide necessary justification, documents when and where needed in this regard.
• Work with supervisor/team in performing follow up action of final audit comments.

Responsibility # 6: Ensure program compliance to USAID, CARE and Government policies in field operation

20%

• Ensure guidelines and policy documents are available at respective offices of CARE and Partner.
• Ensure all approved tools are used in program implementation.
• Suggest new requirements when required.
• Discuss compliance requirements in the meeting and forum.
• Create an environment that practices compliance and internal control.
• Help support and Project staff in complying with USAID and CARE policies.
• Work with ROMT to strengthen program oversight and operational systems.
• Respond to queries on donor and sub grant compliance issues.
• Ensure adherence to donor and program policies of risk management and fraud prevention.  
• Ensure cash transfer guideline and tools are followed properly.
• Collaborate with the TM-SRs to ensure mandated financial monitoring by program staff are done and reporting is made following guidelines.

Responsibility # 7: Supporting Program Operations and Closing.

10%

• Works with the Regional coordinator to ensure resource availability for planned activities
• Ensures that program advance and adjustments are dealt properly and timely by the support team.
• Coordinate with field office support staff for effective and efficient field office management.
• Works with CBDO, Regional and PNGO teams on smooth closing of program during program closure period.
• Ensure documents retention and disposal activity as per the organizational policy/procedures and program guideline.
• Completion of FF&E disposal and retention process as per management decision.
• Reconciliation of various statement/document and final settlement will be conducted with Partner NGOs.

Responsibility # 8 Adhere to and support CARE Bangladesh’s Safety and Security policy and systems

As part of this role, the job holder will be expected to adhere to and support CARE Bangladesh’s Safety and Security policy and systems as part of their day to day duties, and comply, at all times, to safety & security protocols and directives, including reporting. Staff must maintain situational and self – awareness and be aware of the safety – security related consequences of their actions upon themselves, their team and the organization as a whole.

Responsibility # 9 Safeguarding

CARE is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and expects staff to promote the welfare of children, young people and adults at all times.  CARE expects all staff and volunteers to share this commitment through our Code of Conduct.  We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us.

III. Reporting to:  

This position will report to Head of Partnerships Operations & Resources (HPOR)

IV. Working Condition:  

This is a position based at Field/Regional Office. Should spend at least 30% time in the NGOs office and field. Works in very stringent donor compliance requirement. Requires agility to prevent risk associated with being non-compliant in program implementation.

V. Qualification:

• Minimum 5 years professional experience at a management position in Finance and Administration.
• Masters’ degree in Finance discipline.
• Excellent oral and written communication skills and experience of presenting information succinctly.
• Computer proficiency in MS words, MS-Excel, MS Access, MS PowerPoint.

VI.  Core Competencies:

• Good knowledge of basic accounting and financial management
• Able to interpret and train on donor regulation.
• Acquaintance with financial software
• Understanding of NGO work and work environment.
• Analytical skill
• Leadership and partnership management.
• Ensure and Promote GEDI and be GEDI sensitive, creating an enabling environment where diversity can flourish and all staff and stakeholders experience inclusion and appreciation.