Job title: Programme Support Officer, USAID Host and Impacted Community Activity (HICRA)

Annual Salary: BDT 990,013 -1,055,246 gross per annum + medical reimbursement, provident fund, life and medical insurance.

Location: Dhaka, Bangladesh

Contract Status: Fixed Term

Duration: 02 years with a possibility of extension depending on availability of fund

Closing date: 28 September 2024

About us

Christian Aid exists to create a world where everyone can live a full life, free from poverty. We are a global movement of people, churches and local organisations who passionately champion dignity, equality and justice worldwide. We are the changemakers, the peacemakers, the mighty of heart. Christian Aid is a UK based organization partnering with others to end poverty in Bangladesh. At the heart of this vision is transformation of the lives of people who live in poverty, empowering them to have a brighter future.  With a diversity of contexts, cultures and practices, combined with a highly varied portfolio of programmes offers an enriching opportunity for a mid-level humanitarian professional to contribute their expertise to eradicating poverty and fighting social injustice.

About the Role

The Programme Support Officer will be responsible for overseeing Financial and Operations support management for the USAID HICRA Project. This includes timely processing of all payments, preparing draft financial reports, and making on-time submissions to the stakeholders. This position will also assist internal and external audits, establish, and manage effective, transparent, and auditable processes and procedures, and work with the Finance Manager, Senior Finance Officer, and Finance Officer to enforce accounting controls and procedures that ensure a high level of financial integrity in the programme. Provide logistic support and ensure quality service is provided for all training events, workshops, and conferences organized. Perform all the procurement functions of the programme and ensure delivery of quality goods and services in time as per requirements of the programme through a competitive as well as transparent process ensuring best value for money in compliance with the USAID and CAID policy and procedures.

The key responsibilities are:

• Oversee the accounting and operations for USAID’s HICRA Project and ensure that the financial records are accurate, timely, and compliant with Christian Aid and U.S. government rules and regulations.
• Assist the Finance Manager in the preparation of monthly financial projections, forecasts, accruals, budgets, and budget narratives.
• Prepare monthly bank reconciliations.
• Review and ensure updated Sun Accounting, including day-to-day encoding and generation of vouchers, and generate monthly reports and transaction lists and schedules.
• Ensure all the withholding taxes are deposited into the government treasury within the set deadlines.
• Ensure the submission of the VAT coupon report and taxation report to the relevant authority within the stipulated time.
• Assist HICRA project staff in the processing of timesheets and others relevant issues.
• Assist in managing vehicle operations and domestic travel arrangements, including air tickets, hotels, transport, and other logistics.
• Manage vehicle-related activities, including driver assignment, ensuring proper completion of vehicle logs, and processing vehicles and administrative-related invoices for submission to accounts.
• Provide logistic support and ensure quality service is provided for all training events, workshops, and conferences organized.
• Support operational and logistical aspects of program implementation in the field offices.
• Carry out the procurement tasks for goods and services, including obtaining vendor quotes, assisting staff in raising PRs, and drafting purchase orders and vendor agreements.
• Coordinate with technical team to draft scope of works with relevant requirements.
• Ensure the project database of service providers and vendors is updated regularly and maintain proper documentation of the whole procurement process from the beginning to the end and ensure their safe preservation and filing with highest degree of confidentiality and overall integrity.
• Ensure the completeness and accuracy of the project’s inventory tracking system.
• Perform any other tasks as assigned by the supervisor and/or management from time to time.

About you

A minimum of a bachelor’s degree (master’s preferred) in finance, accounting, management, or a relevant discipline from any recognizes university with no third division/class in any of the examinations. At least of three years related professional experience working with U.S. government-funded projects in Bangladesh. Proficiency in Excel, Word, and PowerPoint.

Further information

This role is a national position and requires applicants to have the right to work in the country where this position is based.

We value diversity and aspire to reflect this in its workforce. We welcome applications from people from all sections of the community, irrespective of race, colour, gender, age, disability, sexual orientation, religion or belief.

Christian Aid is committed to providing a safe and trusted environment for every person connected to the work we do; and to preventing any type of unwanted behaviour including sexual harassment and exploitation, abuse, and financial misconduct. Any candidate offered a job with Christian Aid is expected to share and demonstrate our values and adhere to Christian Aid’s Safeguarding policy and sign Christian Aid’s Code of Conduct.

You can expect a wide range of rewards and benefits, including a generous holiday allowance, and flexibility that will ensure you enjoy a good work/life balance. Terms and conditions will vary depending on the location.

Click here to download the Programme Support Officer - Role profile

How to Apply

To apply for this post please download detailed role profile logon to: Christian Aid Jobs. or, Programme Support Officer, USAID Host and Impacted Community Activity (HICRA)

Interested candidates are requested to complete the application online form and supporting statement expressing their interest and suitability in the role and by or before 28 September 2024.  For queries related to the online applications please contact us on: bangladesh-jobs@christian-aid.org

Please note CVs via email will not be accepted. Only short-listed candidates will be contacted.  If you have not been contacted by November 30, 2024, please assume your application was unsuccessful.

Important Notice

Owing to the urgency of this recruitment, the process of shortlisting and interviewing will be ongoing during the advert period until a successful candidate is appointed. The position will be closed as soon as a suitable candidate is identified.