Request for Proposal (RFP)

1 Overview of the British Council

1.1 The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.

1.2 We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body

1.3 The British Council employs over 10,500 staff worldwide. It has its headquarters in the UK, with offices in London, Manchester, Belfast, Cardiff and Edinburgh. Further information can be viewed at

11 Timescales

11.1 Subject to any changes notified to potential suppliers by the British Council in accordance with the Tender Conditions, the following timescales shall apply to this Procurement Process:

Activity Date / time
RFP Issued to bidding suppliers 05 February 2020
Deadline for clarification questions (Clarification Deadline) 10 February 2020
British Council to respond to clarification questions 12 February 2020
Deadline for submission of RFP responses by potential suppliers (Response Deadline) 15 February 2020

12 Instructions for Responding

12.1 All documents required as part of your tender response should be submitted to and cc in with the subject line "Proposal for Impact evaluation of training and capacity development activities under Libraries Unlimited project" by the Response Deadline, as set out in the Timescales section of this RFP.

Applications are invited from both individual consultants and consulting firms.

Following documents are required when submitting applications for the assignment:

  • A cover letter highlighting prior experience and expertise relating to the scope of work
  • Outline of the deliverables and methods of delivery along with expected outcomes
  • List of previous accomplishments of similar projects with a brief narrative.
  • Total cost of the project including break downs, where applicable
  • CV(s) of the expert(s) who will be carrying out the assignment

12.2 The following requirements should be complied with when summiting your response to this RFP:

  • Please ensure that you send your submission in good time to prevent issues with technology – late tender responses may rejected by the British Council.
  • Do not submit any additional supporting documentation with your RFP response except where specifically requested to do so as part of this RFP. PDF, JPG, PPT, Word and Excel formats can be used for any additional supporting documentation (other formats should not be used without the prior written approval of the British Council).
  • All attachments/supporting documentation should be provided separately to your main tender response and clearly labelled to make it clear as to which part of your tender response it relates.
  • If you submit a generic policy / document you must indicate the page and paragraph reference that is relevant to a particular part of your tender response.
  • Unless otherwise stated as part of this RFP or its Annexes, all tender responses should be in the format of the relevant British Council requirement with your response to that requirement inserted underneath.
  • Where supporting evidence is requested as ‘or equivalent’ you must demonstrate such equivalence as part of your tender response.
  • Any deliberate alteration of a British Council requirement as part of your tender response will invalidate your tender response to that requirement and for evaluation purposes you shall be deemed not to have responded to that particular requirement.
  • Responses should concise, unambiguous, and should directly address the requirement stated.
  • Your tender responses to the tender requirements and pricing will be incorporated into the Contract, as appropriate.

Click Here for Detailed RFP

Annex 1