PLATFORMS FOR DIALOGUE (P4D)
Strengthening Inclusion and Participation in Decision-Making and Accountability Mechanism in Bangladesh

Terms of Reference (TOR)
Consultancy Firm to Carry out Midline and End Line Study(ies)

The British Council in Bangladesh is looking for a consultancy/research firm to carry out an end line study for the Platforms for Dialogue (P4D) project to document its progress and achievements. However, if the project is extended beyond January 2020, the firm will be entrusted with a rapid midline study along with the end line study.   

The British Council is the United Kingdom’s international organisation for educational opportunities and cultural relations. We operate in 110 countries. Our purpose is to create international opportunities for the people of the U.K. and other countries and build trust between them worldwide.

Platforms for Dialogue (P4D) is a three-year programme (February 2017-January 2020) funded by the European Union (EU) and delivered by the British Council in partnership with the Cabinet Division of Bangladesh. Its aim is to harness, promote, and affect collaborative dialogue between civil society and the Government of Bangladesh (GoB), ensuring that the most marginalised groups in society can participate. P4D programme has the following objectives:

The Overall Objective of P4D is to strengthen democratic ownership and improve accountability mechanisms in Bangladesh.

The Specific Objective of P4D is to promote a more enabling environment for the effective engagement and participation of citizens and civil society in decision-making and oversight.

P4D’s activities are divided into three Result Areas, which collectively enable P4D to engage, convene, and build the capacity of citizens, civil society, and government on district, divisional, and national levels:

Result Area 1: CSO’s ability to influence government policy and practices raised through increasing the government officials’ accountability to - and more effective representation of - citizens’ interests;
Result Area 2: Accountability and responsiveness of government officials raised through enhanced capacity-building of decision makers and engagement with CSOs;
Result Area 3: New tools and policy platforms for a more effective dialogue between citizens and the government are developed and utilised.

More information about P4D can be found on the project website at https://www.p4dbd.org

Requirements

P4D seeks an experienced research institute/consultancy firm which can engage a team of highly skilled and motivated consultants to carry out an end line study to trace the contribution of P4D interventions in improving stakeholders’ awareness, attitudes, and capacity levels with regard to influencing government policy and practices through the use of accountability mechanisms and oversight. Additionally, if the P4D project period is extended beyond 2020, the firm will have to carry out a rapid midline study apart from the end line assignment.     

This is a short-term consultancy focusing on the production of midline and end line reports based on field studies to be carried out in institutions/organisations and areas where P4D interventions have been carried out (for details on P4D’s intervention localities and institutions, see P4D website). The reports should present findings in correspondence with the project’s baseline study findings. In early-2018, P4D prepared a baseline report based on field studies carried out in 21 P4D districts.

Objectives of the short-time consultancy assignment

Overall Objective:

  • To measure project progress against planned targets (logical framework; LogFrame).  

Specific Objectives for midline and end line studies:

  • To have an idea on the awareness, attitude, and practice levels of communities, LGI representatives, Local Administrations, CSOs, and civil society actors in P4D-intervened areas on accountability tools and mechanism (CC, RTI, NIS and GRS) introduced by the Government of Bangladesh.
  • To report the present perceptions of local administrations elected representatives, civil society actors, and constituents of CSOs on CSO governance and accountability in P4D intervened localities.
  • To comprehend awareness, attitude, and practice levels of government officials regarding RTI, CC, NIS and GRS.

Scope of Work

Scope of work shall comprise, but not limited to, the following:

  • Document Review: 
    • Project Theory of Change, LogFrame, Results Chain, and Measurement Plan
    • Baseline report, Political Economy Analysis Reports, and GSI strategy
    • Other relevant documents as identified by study methodology
  • Field study in sample areas (divisions/districts/upazila/union) within the P4D intervened localities
  • Consultations with P4D project team, relevant officials of the Cabinet Division, relevant government departments, and civil service training institutions
  • Consultation with local government representatives, Local administration, CSOs, and other Civil Society actors
  • Household sample survey to collect community level information to meet the study objectives
  • Information analysis on the district level including
    • Presentation of findings in comparison with baseline findings
    • Presentation of findings highlighting progress in indicators mentioned in P4D log frame
    • Presentation of findings based on gender and social inclusion segregation        

Methodology of the Assignment(s)

Selection of the methodology for the assignment(s) is not only the prerogative of the consultant but also will reflect the firm’s level of understanding about the assignment. Appropriateness of the methodology is an important criterion for evaluating proposals.

Methodology for end line study  

Qualitative (for instance, FGD, Key informant interview, In-depth interview, etc.) and quantitative (questionnaire survey among communities, households, etc.) methods may be applied to obtain information from communities and the people who directly participated in P4D activities.      

Rapid Midline study (assignment will be carried out only if P4D project is extended beyond 2020)

Qualitative methods (for instance, FGD, Key informant interview, In-depth interview, etc.) may be adopted to collect information from P4D staff, relevant government officials from the Cabinet Division and NILG, and CSO members and volunteers (SAP/MAP members) who directly participated in P4D activities.

Deliverables and timeframe:

  • Inception Report:
    • Final Research Design and Methodology
    • Tested Research checklists/guidelines/questionnaires
    • Implementation Plan
    • CV of Field Researchers
  • Field notes and filled in data collection tools
  • A midline study report based on rapid assessment (only if P4D project is extended beyond January 2020)
  • An end-line study report comparing with baseline findings    

Tentative assignment period (s).

Tentative timeline for the end line study
Late-October 2019 to Mid-January 2020. However, if the project is extended beyond January 2020, end-line assignment will be carried out in February-April 2020).

Tentative timeline for Rapid Midline Study (assignment will be carried out only if P4D project period is extended)
Late-October to mid-December 2019.

Composition of the Core Team for the Assignment required

Position Quantity Qualification
Principal Researcher (Expert in qualitative study & methods)
1
  • PhD in Political Science or any other subject in social science discipline from a recognised university.
  • 10 years’ proven experience in carryout qualitative and quantitative research for development projects
  • Experience in conducting research related to civil society engagement and on regional and local level is preferred
  • Experience in studying governance is preferred
  • Ability to produce quality reports comparing end line findings with baseline findings in English   
Co-Principal Researcher (Expert in quantitative research and analysis)
1
  • Minimum Postgraduate Degree in social science discipline or any other relevant subject.
  • 10 years’ work experience in quantitative data collection and study/survey
  • Ability to supervise research team to carry out field study in remote areas of Bangladesh
  •  Expertise in statistical software is preferred
  • Work experience in civil society engagement project and European Union-funded project is preferred   

Technical and Financial Proposal Evaluation Criteria 

Criteria for Technical proposal  
Criteria, sub-criteria  
1) Specific experience with organisation(s) relevant to the assignment.                                                                          (40)
a) Experience in Quantitative Research                                                                                            15
b) Experience in Qualitative Research                                                                                           15
C) Experience in carrying out research on civil society engagement and governance                                                                                          10
2) Adequacy of the technical proposal, proposed methodology, and work plan responding to the ToR.                     (25)
(a) Technical proposal, approach, and methodology                                                                                   15
(b) Work plan                                                                                    05
(c) Organisation and staffing (combination of core team)                                                                                    05
3) Professional staff qualifications and competence for the assignment.                                                               (35)
Principal Researcher (Expert in qualitative study & methods)                                                                                     20
Co-Principal Researcher (Expert in quantitative research and analysis)                                                                                     15
Total                                                                                (100)
The minimum Technical Score (St) required to pass is: 70 points. However, the PEC may decide considering the practical situation
Criteria for evaluation of Financial Proposals  
The formula for determining the financial scores is the following:
Sf = 100 x Fm / F, in which Sf is the financial score, Fm is the lowest price and F the price of the proposal under consideration.
The weights given to the Technical and Financial Proposals are:
Technical proposal = weight: 0.7  and
Financial Proposal = weight: 0.3
Budget for endline and mid-line assignments should be mentioned in separate budget lines.   

Reporting Arrangement

The consultancy firm for the assignment will report to the Research Monitoring and Learning Lead/or RMEL focal person of P4D.

Contractual arrangement:

Consultancy firm is to be contracted by the British Council through a consultancy contract. The ToR is subject to update and modifications as per project need.

How to apply

Interested consultancy firms should submit both soft and hard copies of Technical Proposal and Financial Proposal with covering letter. Soft copies of technical and financial proposal in separate PDF files should be submitted to Nahid.Farzana@bd.britishcouncil.org and CC-ed to Siamul.Rabbany@britishcouncil.org ; 2 sets of hard copies should be submitted to the address below. Technical and Financial proposal should be submitted in separate sealed envelopes. Please mention P4D mid-line & endline evaluation in your email subject line.

Arsen Stepanyan | Team Leader | Platforms for Dialogue 
British Council | Flat –B2   | House 13/B, Road 75, Gulshan 2 | Dhaka 1212 | Bangladesh

Pre-Proposal meeting

A Pre-Proposal meeting will be held on 7 October 2019 at 16:00 hours at Platforms for Dialogue office | British Council | Flat –B2   | House 13/B, Road 75, Gulshan 2 | Dhaka 1212 | Bangladesh.

Closing date; Please submit your proposal on or before 5:00 pm (Bangladesh time) on 15 October 2019

The British Council is committed to a policy of equal opportunity and we are keen to reflect diversity at every level within the organisation. We welcome applications from all sections of the community.

The British Council believes that all children have potential and that every child matters - everywhere in the world. The British Council affirms the position that all children have the right to be protected from all forms of abuse as set out in article 19, UNCRC, 1989.