PLATFORMS FOR DIALOGUE (P4D)
Strengthening Inclusion and Participation in Decision Making and Accountability Mechanism in Bangladesh

Terms of Reference (TOR)
To hire a short-term consultant for developing Partnership for Impact Guide

The British Council in Bangladesh is looking for a consultant (individuals or organizations) to support development of “Partnerships for Impact: A guide for partnering with civil society, business and government groups” aimed at building the skills of government officials and civil society organisations for constructive dialogue on the local, regional and national level. The Guide will be based on the current practice of Multi Actor Partnerships, Social Action projects and policy forums organised by P4D as well as national and international best practices.

This activity supports implementation of Platforms for Dialogue (P4D) project. P4D is a three-year programme funded by the European Union (EU) and delivered by the British Council in partnership with the Cabinet Division of Bangladesh. Its aim is to harness, promote and affect collaborative dialogue between civil society and government of Bangladesh (GoB), ensuring the most marginalised groups in society participate. P4D programme has the following objectives:

Overall Objective of P4D is to strengthen democratic ownership and improve accountability mechanisms in Bangladesh.
Specific Objective of P4D is to promote a more enabling environment for the effective engagement and participation of the citizen and civil society in decision making and oversight.

P4D’s activities are divided across three Result Areas, which collectively enable it to engage, capacity build and convene citizens, civil society and government at the district, divisional and national level:

Result Area 1: CSO’s ability to influence government policy and practice raised through better accountability to - and more effective representation of - citizen’s interests;
Result Area 2: Accountability and responsiveness of government officials raised through enhanced capacity building of decision makers and engagement with CSOs;
Result Area 3: New tools and policy platforms for more effective dialogue between citizens and government are developed and utilised.

To achieve its objectives, P4D is (a) providing knowledge and resources for civil society organizations to enable them engage meaningfully in discussions or decision making processes with the government and other stakeholders, (b) enhancing civil servant’s capacity on engagement and inclusive decision making, and (c) creating local, regional and national level forums/opportunities where CSOs and government representatives debate and discuss policy issues in a constructive and inclusive environment. Different social accountability policies and tools like Citizen’s Charter, Grievance Redress System, National Integrity Strategy and the Right to Information act are used to enhance two-way communication.

The project is currently working with civil society organizations in 21 districts. Community Resource Centres are established in those districts (on different levels) to support community level dialogue, access to information and policy tools. In those districts, 63 local CSOs have partnered with P4D to advance project objectives.  These CSOs and P4D district facilitators lead Multi Actor Partnerships (MAP) -local forums where community members, CSOs, local government representatives and other stakeholders come together to identify important community issues. MAP members use social accountability tools, new skills gained through P4D capacity building assistance, social action projects and other methods to prioritise and address identified problems. Some of the issues around which social action projects are currently implemented include drug addiction, child marriage, poor quality of education (primary and secondary), lack of citizen participation in local government (Union Parishad) planning process, poor services of community clinic and lack of understanding of citizen about the government’s social accountability tools.

To scale up its impact during year 3 of programme implementation P4D will support implementation of regional level cross thematic and issue-based forums, under and overarching umbrella of Regional Civil Society Week initiatives.

One of the P4D priorities is supporting development of frameworks for follow-up dialogue of civil society with the government. P4D will use the accumulated body of knowledge from its field activities to provide tools to CSOs and governments to better engage with each other in a democratic and participatory manner. “Partnerships for Impact: A guide for partnering with civil society, business and government groups” will be developed in consultation with CSOs and local governments to enable elected and appointed local officials and non-state actors to better understand how to work collaboratively for improved accountability and better service delivery on the local level. P4D will use its grassroots presence and the Cabinet Division (CD) network to champion the new framework among CSOs and local governments.

Objective of the assignment:

P4D is looking to identify an individual or a consultancy firm or a team of consultants to support development of “Partnerships for Impact: A guide for partnering with civil society, business and government groups.” To that end, the objectives of this assignment are:

  • Conduct local and regional consultations with MAP, SAP and Local governments in P4D working districts
  • Conduct a literature review and key stakeholder analysis on the international, regional and country context to analyse best practices of partnership for social impact
  • Prepare first draft of “Partnerships for Impact: A guide for partnering with civil society, business and government groups”
  • Share draft guide and collect feedback from stakeholders during Regional Civil Society Weeks
  • Conduct at least one training for a mixed group of CSOs, community members and government officials using the guide
  • Prepare a final document ready for publication.

Methodology:

The methodology of the assignment will be proposed by the consultant/firm based on their understanding of the assignment. Below are some minimal requirements identified by P4D team.

The consultant is expected to use mixed method of data collection including but not limited to literature review and secondary data collection, qualitative data collection through documentation of learning from P4D Social Action Projects, feedback from thematic forum participants, expert interviews, etc.

Partnership for Impact Guide should be developed in compliance with proper academic and professional standards, including citations of sources used. They should comply to P4D banding guidelines (will be provided by P4D communications team), be written in clear, concise and fluent language. In addition to original Bangla versions of the documents, English translations should also be supplied by the consultant with the submission of the final report.

P4D promotes Gender and Social Inclusion (GSI) in all its work to help foster an environment to enable participation by marginalized citizens, including women, in democratic processes and in decision taking that affects their lives. 

Scope of the work:

Scope of work shall comprise, but not limited to the following

  • Consultations with P4D team: included but is not limited to project debrief, workplan, methodology and data collection strategy approval, structure of issue briefs, branding and other donor requirements.
  • Field visits and data collection includes but is not limited to visiting relevant Social Action Projects, Multi-Actors Partnership (MAP) groups and CSOs in districts where P4D is in operation, workshop with targeted participants/key informants at the district level, data collection from the field using agreed methodology and tools.
  • Literature review: Includes review of key project documents including summary proposals of Social Action Projects, relevant secondary data/experience of previous similar works/issues.
  • Initial drafting of Partnership for Impact Guide: including data analysis, drafting the issue briefs and sharing with P4D/key stakeholders for feedback.
  • Stakeholder consultations: Facilitation of thematic forums and collection of participant feedback during Regional Civil Society Weeks (three parallel thematic discussions during each event).
  • Finalisation of the Guide: includes integration of stakeholder input and preparation of Bangla and English version of the documents with proper branding and citations.
  • One training for stakeholders: use the Guide conduct one training for a group of 20-25 participants
  • Reporting: Final report with recommendations and clean versions of all documents (English and Bangla).

Deliverables:

  • Inception Report including the following:
  • Revised scope of work
  • Methodological approach and data sources
  • Implementation plan including field visits, workshops, data collection and delivery of the outputs (deliverables).
  • Draft Partnership for Impact Guide, both in Bangla and English.;
  • Present the draft guide and facilitate discussion in regional forums (CSO weeks, maximum 8 sessions);
  • Finalise the Partnership Guide and submit, both Bangla and English versions to P4D.
  • Conduct a training session on the guide for stakeholders, maximum 25 people.

 Tentative Timeline:

  • Inception Report: 20 September 2019
  • Draft Partnership for Impact Guide: October 2019
  • Sharing draft in regional workshops: November-June 2019 (dates of workshops to be confirmed by P4D later)
  • Finalisation of the Guide: 30 December 2019
  • Training for stakeholders: TBC  

Composition and profile of the core team for the assignment required:

Team Leader:

  • PhD in social sciences or another relevant subject from a recognized university
  • 10 years’ proven experience in carryout qualitative and quantitative research for development projects
  • Experience of working in partnership with the Government, CSO and Business community
  • Strong track record of professional publications
  • Fluent in Bangla and English

Team Members:

  • Minimum Post Graduate Degree in social science discipline or any other relevant subject.
  • 7 years’ work experience in development organisation/project as researchers
  • Expertise in applying PRA tools in information gathering and analysis
  • Proven record of writing manual or guides
  • Track record of professional publications
  • Work experience in civil society engagement project is an advantage
  • Fluent in Bangla and English

Technical and Financial Proposal Evaluation Criteria: 

Criteria, sub-criteria  
1)Specific experience of the organization relevant to the assignment.                     (30)
a) Experience in Research                                                               10
b) Experience in working with CSO and Government                                                                 10
c) Experience in Professional writing                                                           10
2) Adequacy of the technical proposal, proposed methodology and work plan (30)
(a) Technical proposal, approach and methodology                                                                       20
(b) Work plan                                                                           05
(c) Organization and staffing (combination of core team)                                                                   05
3) Professional staff qualifications and competence for the assignment.             (40)
Team Lead 20
Team Member 20
Total                                                                     (100)
The minimum Technical Score (St) required to pass is: 70 points. However, the PEC may decide seeing the practical situation
Criteria for evaluation of Financial Proposals  
  • The formula for determining the financial scores is the following:
  • Sf = 100 x Fm / F, in which Sf is the financial score, Fm is the lowest price and F the price of the proposal under consideration.
  • The weights given to the Technical and Financial Proposals are:
  • Technical proposal = weight: 0.7 and
  • Financial Proposal = weight: 0.3

Reporting Arrangement:

  • The consultant for assignment will report to the Team Leader of P4D project. 

Contractual arrangement:

Consultant is to be contracted by the British Council through a consultancy contract. The ToR is subject to update and modifications as per project need.

How to apply:

Interested consultant should submit electronic copies of the Technical Proposal and Financial Proposal (separate files) with a cover letter to Siamul.Rabbany@britishcouncil.org  with a CC to NajirAhmed.Khan@bd.britishcouncil.org. Proposals shall reflect all aspects of “Technical and Financial Evaluation Criteria” table above.

* Please mention application for Impact Guide Development in the subject line of your email. Application without proper documents and email will not be considered.

*Please note that project will provide transport for the field visit. Hence, transport cost should not be included in the financial proposal.

The deadline for proposal submission is September 14th, 2019

Any activity beyond January 2020 is contingent upon project extension.