PLATFORMS FOR DIALOGUE (P4D)
Strengthening Inclusion and Participation in Decision Making and Accountability Mechanism in Bangladesh

TERMS OF REFERENCE
To hire a short-term research consultant for preparing issue briefs on selected themes and documentation of lessons from P4D Social Action Projects

The British Council in Bangladesh is looking for a consultants (organizations / research institutes) to support the implementation of regional thematic forums through the development of issue briefs on select topics and documentation of the results of social action projects.

This activity supports implementation of Platforms for Dialogue (P4D) project. P4d is a three-year programme funded by the European Union (EU) and delivered by the British Council in partnership with the Cabinet Division of Bangladesh. Its aim is to harness, promote and affect collaborative dialogue between civil society and government of Bangladesh (GoB), ensuring the most marginalised groups in society participate. P4D programme has the following objectives:

Overall Objective of P4D is to strengthen democratic ownership and improve accountability mechanisms in Bangladesh.

Specific Objective of P4D is to promote a more enabling environment for the effective engagement and participation of the citizen and civil society in decision making and oversight.
P4D’s activities are divided across three Result Areas, which collectively enable it to engage, capacity build and convene citizens, civil society and government at the district, divisional and national level:

Result Area 1: CSO’s ability to influence government policy and practice raised through better accountability to - and more effective representation of - citizen’s interests;

Result Area 2: Accountability and responsiveness of government officials raised through enhanced capacity building of decision makers and engagement with CSOs;

Result Area 3: New tools and policy platforms for more effective dialogue between citizens and government are developed and utilised.

To achieve its objectives, P4D is (a) providing knowledge and resources for civil society organizations to enable them engage meaningfully in discussions or decision making processes with the government and other stakeholders, (b) enhancing civil servant’s capacity on engagement and inclusive decision making, and (c) creating local, regional and national level forums/opportunities where CSOs and government representatives debate and discuss policy issues in a constructive and inclusive environment. Different social accountability policies and tools like Citizen’s Charter, Grievance Redress System, National Integrity Strategy and the Right to Information act are used to enhance two-way communication.

The project is currently working with civil society organizations in 21 districts. Community Resource Centres are established in those districts (on different levels) to support community level dialogue, access to information and policy tools. In those districts, 63 local CSOs have partnered with P4D to advance project objectives.  These CSOs and P4D district facilitators lead Multi Actor Partnerships (MAP) -local forums where community members, CSOs, local government representatives and other stakeholders come together to identify important community issues. MAP members use social accountability tools, new skills gained through P4D capacity building assistance, social action projects and other methods to prioritise and address identified problems. Some of the issues around which social action projects are currently implemented include  drug addiction, child marriage, poor quality of education (primary and secondary), lack of citizen participation in local government (Union Parishad) planning process, poor services of community clinic and lack of understanding of citizen about the government’s social accountability tools.

To scale up its impact during year 3 of programme implementation P4D will support implementation of regional level cross thematic and issue-based forums, under and overarching umbrella of Regional Civil Society Week initiatives. These forums will bring together MAP members to share their experience of implementing social action projects, identify opportunities of divisional/regional level cooperation in cases when issues have impact beyond a local community.

Objective of the assignment:

P4D is looking to identify a research institute, consultancy firm or a team of consultants to support the implementation of regional and national events. To that end, the objectives of this assignment are:

  • to prepare six issue briefs on selected themes and facilitate thematic discussions at the regional forums based on those issue briefs, and
  • prepare lessons learned documents from Social Action Projects for the national forum and facilitate thematic discussions.

Methodology:

The methodology of the assignment will be proposed by the consultant/firm based on their understanding of the assignment. It is highly anticipated that the consultant will take up both quantitative and qualitative methods for the assignment. Below are some minimal requirements identified by P4D team.

Initial issues identified by P4D team and MAP members are: drug addiction, child marriage, poor quality of education (primary and secondary), lack of citizen participation in local government (Union Parishad) planning process, poor services of community clinic and lack of understanding of citizen about the government’s social accountability tools.

The consultant is expected to use mixed method of data collection including but not limited to literature review and secondary data collection, qualitative data collection through documentation of learning from P4D Social Action Projects, feedback from thematic forum participants, expert interviews, etc.

Issue briefs should be developed in compliance with proper academic and professional standards, including citations of sources used. They should comply to P4D banding guidelines (will be provided by P4D communications team), be written in clear, concise and fluent language. In addition to original Bangla versions of the documents, English translations should also be supplied by the consultant with the submission of the final report.

P4D promotes Gender and Social Inclusion (GSI) in all its work to help foster an environment to enable participation by marginalized citizens, including women, in democratic processes and in decision taking that affects their lives. 

Scope of the work:

Scope of work shall comprise, but not limited to the following

  • Consultations with P4D team: included but is not limited to project debrief, workplan, methodology and data collection strategy approval, structure of issue briefs, branding and other donor requirements.
  • Field visits and data collection: includes but is not limited to visiting relevant Social Action Projects, Multi-Actors Partnership (MAP) groups and CSOs in districts where P4D is in operation, workshop with targeted participants/key informants at the district level, data collection from the field using agreed methodology and tools.
  • Literature review: Includes review of key project documents including summary proposals of Social Action Projects, relevant secondary data/experience of previous similar works/issues.
  • Initial drafting of Issue Briefs: including data analysis, drafting the issue briefs and sharing with P4D/key stakeholders for feedback.
  • Stakeholder consultations: Facilitation of thematic forums and collection of participant feedback during 4 Regional Civil Society Weeks (three parallel thematic discussions during each event).
  • Finalisation of six Issue Briefs: includes integration of stakeholder input and preparation of Bangla and English version of the documents with proper branding and citations.
  • Facilitation of Regional Forums: use Issue Briefs to facilitate thematic regional forums during regional Civil Society Week events (3 parallel thematic forums during 4 Civil Society Week, no more than 12 sessions in total)
  • National Discussion Papers: Prepare six lessons learned documents (discussion papers) based on P4D experiences and consultations from regional forums.
  • Facilitation of National Forums: use lessons learned documents to facilitate national forums in December 2019 (at least 3 parallel thematic sessions).
  • Reporting: Final report with recommendations and clean versions of all documents (English and Bangla).

Deliverables:

  • Inception Report including the following:
  • Issues and scope of work
  • Methodological approach and data sources
  • Outlines of issue brief and lessons documentation; and
  • Implementation plan including field visits, workshops, data collection and delivery of the outputs (deliverables).
  • Draft six Issue Briefs on agreed themes, both in Bangla and English.;
  • Facilitate discussion on thematic issues in regional forums (4 regions, 3 issues per forum);
  • Prepare lessons learned documents (Discussion Papers), both Bangla and English, on the selected 6 themes, based on P4D work. Share the lessons at national event

All the briefs and lessons learned documents should be produced in Bangla and English and must be edited by professionals before the submission.

Tentative Timeline

Deliverables Months
July 19 Aug 19 Sep 19 Oct 19 Nov 19
  • Inception Report:
XX        
  • Draft the briefs and document lessons from P4D work on selected 6 issues
  XX XX    
  • Share issues with CSOs at the regional level (4) and lessons at national forum (1)
    XX XX  
  • Edit and finalise the issue briefs and lessons documents on the selected issues.
        XX

Composition of the Core Team for the Assignment required

Position Quantity Qualification
Principal Researcher 1
  • PhD in social sciences or another relevant subject from a recognized university.
  • 10 years’ proven experience in carryout qualitative and quantitative research for development projects
  • Proven management experience of guiding researchers and writing issue briefs both in Bangla and English
  • Strong track record of academic and professional publications in the areas of issues identified by P4D
Researchers 3
  • Minimum Post Graduate Degree in social science discipline or any other relevant subject.
  • 7 years’ work experience in development organisation/project as researchers
  • Expertise in applying PRA tools in information gathering and analysis
  • Proven record of writing issue briefs and lessons documentations
  • Strong track record of academic and professional publications
  • Work experience in civil society engagement project is an advantage
  • Individual researchers should have experience in at least 2 of the following areas: drug addiction, child marriage, poor quality of education (primary and secondary), lack of citizen participation in local government (Union Parishad) planning process, poor services of community clinic and lack of understanding of citizen about the government’s social accountability tools.

Technical and Financial Proposal Evaluation Criteria

Criteria, sub-criteria  
1)Specific experience of the organization relevant to the assignment.                     (30)
a) Experience in Quantitative and Quantitative Research                                                               10
b) Experience in lessons documentation                                                               10
c) Experience in writing issue brief                                                           10
2) Adequacy of the technical proposal, proposed methodology and work plan (30)
(a) Technical proposal, approach and methodology                                                                       20
(b) Work plan                                                                           05
(c) Organization and staffing (combination of core team)                                                                   05
3) Professional staff qualifications and competence for the assignment.             (40)
Principle Researcher 20
Researchers 20
Total                                                                     (100)
The minimum Technical Score (St) required to pass is: 70 points. However, the PEC may decide seeing the practical situation
Criteria for evaluation of Financial Proposals  
          • The formula for determining the financial scores is the following:
          • Sf = 100 x Fm / F, in which Sf is the financial score, Fm is the lowest price and F the price of the proposal under consideration.
          • The weights given to the Technical and Financial Proposals are:
          • Technical proposal = weight: 0.7 and
          • Financial Proposal = weight: 0.3

Reporting Arrangement

  • The consultant for assignment will report to the Civil Society Lead of P4D project. 

Contractual arrangement:

Consultant is to be contracted by the British Council through a consultancy contract. This ToR is subject to update and modifications as per project need.

How to apply

Interested consultant should submit electronic copies of the Technical Proposal and Financial Proposal (separate files) with a cover letter to Siamul.Rabbany@britishcouncil.org  with a CC to NajirAhmed.Khan@bd.britishcouncil.org. Proposals shall reflect all aspects of “Technical and Financial Evaluation Criteria” table above.

*Please note that project will provide transport for the field visit. Hence, transport cost should not be included in the financial proposal.

Deadline for proposal submission is close of business on 23 June 2019