Position: Officer, Admin and Finance, Urban Development Programme (Project Staff)

Job Description:

• Prepare project procurement plan and processing requisition to procure logistics and equipment as per project need.
• Arrange for approval of purchasing requisitions and ensuring supply of logistics, service and equipment as per project requirement.
• Prepare budget and getting approval, financial report, burn rate report, accounts documents and circular related letters/ documents in coordination with HO, Project Manager and local accounts department.
• Ensure administrative support to programme team and project activities.
• Support all field-based and local adaptation center (LAC) related administrative issues for project staff as when require.
• Maintaining close coordination with HO to maintain procurement, financial and administrative procedures in time. Taking care of funds to pay bills and salaries of employees and vendors.
• Establish and maintain all purchasing record, asset inventory and enter into the computerized accounting system.
• Prepare and collect financial reports and budget code records regularly.
• Provide administrative and secretarial support for organizing meeting, training, workshop, event etc.
• Ensure proper documentation and preservation of project files and folders.
• Support project team to ensure timely and technically sound planning, implementation and follow up of project activities. Develop a database of the project implementation records, support in identification, verification and cross-checking.
• Establish a safeguarding culture across all levels of the programme by implementing the safeguarding policy. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Responsible to ensure team members are appropriately trained, supported and have access to resources regarding issues that are identified and implemented in accordance with the safeguarding policy and procedure.
• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

Educational Requirements: Masters in Finance, Accounting, Management or any other relevant subject.

Experience Requirement:

• At least 2 - 3 years of practical experience in relevant field.

Additional Job Requirements:

• Good knowledge on Windows & Microsoft Office applications (Outlook, Word, Excel, Power Point).
• Good Report writing skills.
• Excellent organisation and coordination skills.
• Strong and effective communication and presentation skills.