Terms of Reference (ToR)
for
Data Collection and Analysis of the Household Survey

Under USAID Tasking Request No. S019

Situational Analysis on Children with Disabilities in Bangladesh

 

Introduction

ME&A is a US based company working in Bangladesh since February 2018 for implementing USAID Bangladesh Monitoring, Evaluation, and Learning (BMEL) Activity. Under BMEL, ME&A has been implementing various tasking requests of USAID related to assessment, studies, analysis, project evaluation, third-party monitoring, etc. Recently, ME&A has received a tasking request for situational analysis of the children with disabilities in Bangladesh. The situational analysis will be conducted via mixed method with combination of a quantitative household survey and a qualitative school-based study. ME&A is seeking to hire a Consulting Firm to carry out the household survey to respond the needs of information specified in the objectives of the survey.

Background and Rationale

Bangladesh is still struggling for authentic data on children with disabilities. Although, there were several surveys and studies taken place over the last couple of years, most of these sources are inadequate, inconsistent, and often underestimated because of varying definitions of disabilities and the research methodologies.  The disability prevalence study published by the Bangladesh Bureau of Statistics in 2015 estimated 1.4 percent of the total population in the country with disabilities, where school aged children with disabilities was about 1.0 percent. The Annual Primary School Census 2019 shows that the number of children and youth with disabilities enrolled in government primary schools has grown faster in recent years for all types of schools, particularly for children with physical handicaps and visual impairment. It records a striking 50% increase in the number of children and youth with disabilities in schools between 2005 and 2011. The number, however, enrolled in government primary schools has been declining since 2012. The reason for this decrease is unknown, which is need to be identified for taking necessary measures for improvement.  

Objectives of the Household Survey

The objective of the household survey is to gather comprehensive data on children with disabilities and build knowledge and the evidence base around disability inclusive education. The survey will seek the following data from the households:

  • Children with disabilities by type and categories of disabilities
  • Demographic characteristics of the children with disabilities
  • Educational status of the children with disabilities
  • Performance of the children with disabilities in the schools
  • Factors affecting children with disabilities in attending schools
  • Facilities and services available in the schools for children with disabilities

The selected consulting firm will conduct this survey with a pre-defined semi-structured questionnaire developed, pre-tested and finalized by the study team of the ME&A. The data will be collected from about 3200 households having at least one person with disabilities. About 75% of these households will be selected from the rural areas and 25% from the urban areas.

Scope of work

Develop online application for data collection

The consulting firm will collect the data collection tools and guidelines from the study team and develop online applications of these tools that allow enumerators to collect data through mobile phones or tablets. The consulting firm must field test the application with at least 2% of the respondents in the non-sample areas. The consulting firm will be responsible to hire server space to store the data with high end access control.  They will also be responsible for providing mobile phones or tablets to the enumerators for data collection.   

Hiring and Training of Enumerators

The consulting firm will hire qualified 40 enumerators and 8 supervisors for this survey who will form eight groups and be deployed in eight divisions for collect data. The consulting firm will organize a three-days training for the enumerators and supervisors including a day for field practice. The major content of the training should include approach, tools, and plans of data collection. The study team will facilitate most of the sessions of this training. The consulting firm will conduct pre and post test and select the best performing enumerators and supervisors for this survey. 

Data Collection and Geographical Coverage

The data of this study will be collected from the samples in the selected areas comprised of 32 unions under 16 Upazilas of eight districts under eight divisions. The districts will be selected randomly from the clusters of hill, haor/baor/char, plain land, and coastal areas. The study team will assist the consulting firm in selecting districts, upazilas and unions. After selection of districts, upazilas and unions, the consulting firm will contact the respective officers of the Social Welfare Department and collect the list of the peoples/households with disabilities to prepare the sampling frame of the district and select required number of households randomly for data collection. About 3200 households, on an average 400 per district/division will be selected for this survey.

Data Cleaning and Analysis

Since data will be collected via mobile phones or tabs, there is no need of data entry. However, the consulting firm must review data collection and take necessary measure if there is any missing of interview or any question is unattended. Once data collection is complete, the consulting firm will clean the database and check data for the consistency. Afterwards, the consulting firm will analyse the data following the data analysis plan provided by the study team. It would be appreciated if the data analyst of the consulting firm meets study team to understand the needs and perform analysis to cater the needs. Some of these needs may be beyond the data analysis plan.

Duration and Timeline

The data collection of the household survey is expected to be completed within 30 working days, including 25 days of field work in the study areas as stated above. Then data cleaning, consistency checking, and analysis should be completed within 15 days of data collection and the report (descriptive statistics as per data analysis plan) should be submitted to ME&A by no later than 15 April, 2020.

Tasks and duties

  • Meet with the study team to get a clear understanding about the assignment
  • Get data collection tools and guidelines from the study team and understand them properly
  • Prepare online application following the data collection tools and guidelines
  • Field test the application as per guideline mentioned under section 4.1
  • Recruit enumerators and supervisors
  • Organize training of the enumerators including a day for field practice
  • Prepare data collection plan and share with study team for suggestions
  • Deploy enumerators and supervisors for data collection
  • View server to check data collection every day
  • Get data analysis plan from the study team
  • Prepare Field Guide Report
  • Clean data
  • Analyse data as per data analysis plan and share with the study team
  • Prepare the final tabular report with descriptive statistics in English and submit to ME&A
  • Submit clean data set to ME&A BMEL

Deliverables

  • Online mobile apps for data collection tools
  • Sampling frame per district
  • Data collection plan
  • Progress reports
  • Database of 3200 respondents, and code key
  • Draft field report for comments
  • Final field report
  • Draft tabulator report analysing data using descriptive statics for comment
  • Final tabulator report analysing data using descriptive statics

Human Resources

The consulting firm will require the following human resources to complete the task as per timeline mentioned above:

  • 40 enumerators for one month
  • 8 supervisors for one month
  • 1 data analyst for one month
  • 1 survey coordinator two months
  • 1 mobile apps programmer for 15 days

Fees

ME&A will pay remuneration of the staff mentioned for the stipulated period. In addition to the remuneration, ME&A will pay the cost of travel, accommodation, per diem and/or any other necessary expenditure on fixed term basis (based on a detailed calculation). The Consulting Firm will receive 10% of the total remuneration after signing the agreement, 20% upon completing training enumerators, and testing data collection instruments. 30% upon completion of data collection. Another 40% will be paid after the submission of final report. Tax will be deducted at source as per the rules and procedures of Government of Bangladesh.

General conditions

  • ME&A reserves the right to disagree with any incomplete work and consequently ME& may retain the last instalment of the remuneration.
  • The contracting authorities also reserve the right to amend this contract at any time according to the necessity of the project given prior communication.
  • The contract may be terminated if their outputs are found non-compliant to the terms and conditions of the contract.
  • ME&A will have the copy right of all results and documents elaborated under this assignment. Any publication also in extracts needs prior approval of ME&A.

Proposal submission

The consulting firms interested to apply are kindly requested to submit the following on or before 17 February 2020 through e-mail: bmeljobs@engl.com

  • Technical proposal (not more than 2 pages)
  • Financial planning (not more than 1 page)
  • Most recent CV (of Principle Researcher, Field Manager, and Data Analyst)