Bangladesh Centre for Advanced Studies (BCAS)

Position: Private Secretary to Executive Director (ED)

BCAS is inviting applications for the position from suitable candidates   

Vacancy No. 01

Job Responsibilities

  • Maintain all appointment schedule of the ED and communicate with him
  • Prioritize and monitor incoming e-mails, phone calls etc. and follow up outstanding actions.
  • Maintain the schedules and diary of the ED and appointment calendar.
  • Handle confidential & sensitive documents of office
  • Receiving & delivering mail, drafting & replying the letter as per requirements,
  • Ensure the ED's preparation for meetings, presentations, or other engagements.
  • Remind agenda's relating to any visits, guest arrival, meeting fixation/cancellation, and make prompt correspondence to ED and the project partners
  • Prepare and send official letters both in English and Bengali to different offices after obtaining approval from ED..
  • Taking notes & preparing reports of the meeting of ED
  • Arranging protocol service, visa, air ticket booking, and hotel reservation-related activities of the ED according to pre-schedule.
  • To follow up on action points from meetings on behalf of the ED.
  • Contact all outsiders on behalf of the ED through email, phone calls, and other social media.
  • Any other task assigned by the Executive Director time to time.

Educational Requirements

  • Bachelors/Masters Degree from any reputed university in information science, Development Communication and related subjects 

Additional Requirements

  • Age at least 30 years
  • The applicants experience in personal secretarial works will get preference
  • Good command in English & Bangla language (Writing & Verbal).
  • Ability to work independently and good time management
  • Interpersonal communication skills to deal with staffs and visitors/clients
  • Must have computer knowledge - Excel, Word, PowerPoint and Virtual meeting platforms.

Experience Requirements

  • 1 or 2 year (s) experience in relevant field person will get preference.

Employment Status: Full-time

Job Location: Dhaka

Workplace: Work at Head office, Gulshan 1, Dhaka

Salary & Other Benefits: Negotiable

Apply Procedure

Apply with a recent CV, 2copies of recent photograph, NID, Copy educational certificates.

Interested candidates are requested to send their CV to: [email protected]

Application Deadline: 15 Oct 2022