Job Advertisement Notice

Job Advertisement

Project Context

Ain o Salish Kendra (ASK) is one of the leading human rights and legal aid organizations in Bangladesh. Since its inception ASK has been working for the protection and promotion of human rights (HR) of vulnerable communities, gender and social justice through community activism, social mobilization, capacity building, legal services, advocacy and policy intervention. ASK takes a comprehensive and holistic approach to the promotion and protection of human rights in particular of women, children and other groups, through mediation, litigation, shelter and psycho-social counseling, monitoring and investigating human rights violations, media campaigns and public interest litigation for law and policy reform.

Objectives of the position

The Project Officer – Logistic and Procurement will be responsible to Manage the base supply for goods and services and its effective management including procurement, travel & lodging arrangement, Logistic support for training/meeting/workshop, documentation and issue- based decision making. She/he will be responsible to support the delivery of a timely and appropriate response to the current crisis that builds strong links to the existing programs in Bangladesh. The specific focus areas of responsibility will include preparation of Bid document, quotation collection, CS, work order and service contract and receive delivery of goods and services and provide as required communication with different units/departments. Assist in the administrative, organizational planning, and budgeting. She/he will also be responsible to manage the implementation of different projects supply for goods and services. Ensure that project implementation meets the organizational standards and donors' compliance aspects; ensure best value monitoring mechanism is established and functional to ensure quality implementation and downwards accountability.

Educational Requirements
Masters/Bachelor’s degree in supply chain management/business administration etc.

Experience Requirements

• 03 years working experience on procurement related work on program implementation and among them at least 02 years of experience in similar position.
• Previous work experience in refugee camps.

Job Requirements

• Proven experience managing supply chain (Procurement) operations.
• Experience using supply chain management software and tools.
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Proficient in Microsoft Office Suite (Word, Excel, Power Point etc.).
• Management and leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail-oriented.
• Excellent analytical and problem-solving skills/ Conflict resolution skills.
• Mitigation Skills on Govt. rules and regulations (VAT, Tax and Procurement related Govt. Circular).
• Able to travel to meet with vendor and suppliers and work overtime as required

Job Responsibilities:

• Maintain the Supply Chain Management and Procurement guideline as per policy.
• Ensure Donor compliance on procurements are followed accordingly.
• Collaborate with key persons to ensure clarity of the specifications and expectations of the base program;
• Prepare records as per Donor standards, guidelines for proper documentation.
• Update all the procurement process, follow up with the contractor to ensure in time
  supply of materials and construction.
• Collects and ensures the necessary information and documentation in order to process the
  Procurement (PR/Quotation Request, Technical specifications, samples, designs, etc.) Collect and submits bills and vouchers.
• Update all the present information on major program items prices in the market.
• Ensure proper documentation for all the procurements and facilitate / support during the time of audit.
• Take Approval on ordering of necessary goods and services and examine based on the request and tender process and test existing contracts.
• Track and report key metrics to reduce expenses and improve effectiveness.
• Guarantee the quality-price ratio of purchases and that the internal Kit log procedures are
  respected.
• Predict unfavorable events through analysis of data and prepare control strategies
• Ensure supplier’s bills are cleared and records are closed according to standard procedures.
• Receive Procurement Request, give feedback and follow-up the Procurement ordering process.
• Assist in the selection of the supplier through standard procurement procedure
  (quotations and market assessment, defining criteria, price negotiation, assessing suppliers'
  documents, trade licenses and VAT/TAX papers wherever applicable).
• Supervise and ensure deliveries are according to agreement and also ensure
  delivery, follow-up with requesters.
• Prepare Supply Purchase Orders ensure reception. as per quality, quantity approved or requested. Conduct market surveys, suppliers' analysis and increasing suppliers' database.
• Ensure filing of documents concerning supplies.
• Control stock management and stock movements.

Other admissible benefit
Staff will also be entitled the Festival Bonus, Leave benefit as per HR Policy of the organization.

Age Limit
Not more than 35 years

Reference: 2 (Two) References

Interested candidates are requested to send their CV along with a cover letter addressing Executive Director of Ain o Salish Kendra (ASK), 2/16, Block - B, Lalmatia, Dhaka, through email to: recruitment@askbd.org

Apply Procedures : Email Only

Only short-listed candidates will be called for interview.

Application Deadline: 31 August 2022