Project Context:

Ain o Salish Kendra (ASK): Lead Organization (ASK) is one of the leading human rights and legal aid organizations in Bangladesh. Since its inception ASK has been working for the protection and promotion of human rights (HR) of vulnerable communities, gender and social justice through community activism, social mobilization, capacity building, legal services, advocacy and policy intervention. ASK takes a comprehensive and holistic approach to the promotion and protection of human rights in particular of women, children and other groups, through mediation, litigation, shelter and psycho-social counseling, monitoring and investigating human rights violations, media campaigns and public interest litigation for law and policy reform

Purpose of role:

Ensure effective and efficient Financial and administration support to Ain o Salish Kendra (ASK) in field Operation Office through standard procedures. Ensures quality financial data management, supports financial reporting, supports administrative processes including human resources management.

Job Duties and Responsibilities:

Finance Responsibilities:

• Responsible for financial management of MAITREE project accounts and budgets in Cox’s Bazar, Bangladesh
• In close consultation with the Project Coordinator, monitor the programme budgets and ensure accurate accounting, authorization and internal control procedures, identify and address significant variances
• Ensure all expenses are justified with necessary supporting documentation according to Ain o Salish Kendra (ASK) policies and procedures
• Control and ensure payment are issued against invoices from suppliers, vendors and/or third parties on time (either in cheque or cash)
• Maintain petty cash as per organization's policy on petty cash management.
• Responsible for the bookkeeping in the Tally system
• Preparing monthly/Quarterly financial reports including eligibility of expenses, prior approval and compliance with project agreements/grant letters and other policies and procedures
• Ensure that the working advances to the Partner NGO/staff are cleared according to the ASK financial regulations
• Assist in carry out month/year end closing procedures and reporting in line with requirements
• Manage accounts and correspondence with bank (Cash withdrawal, deposits, cheque book request, cheques for clearance, account opening and closing, signatory changes) 
• Provide support and coordinate internal & external audits as required
• Perform other related duties as may be assigned by the ASK Representative.

Admin Responsibilities:

• Manage tasks related to administration, documentation, resources management, government affairs. 
• Manage admin relating to programme operations, meetings, trainings, events.
• Manage admin relating to travel of staff and visitors: visa, tickets, arranging transfer/fleet and accommodation arrangements.
• Plan and arrange meetings, workshops and training courses, seminars, obtaining permits and authorization as assigned.
• Responsible to distribute all incoming and outgoing mail/faxes/letters and documents of the organization.
• Ensuring the office and accommodation are maintained and cleaned to a high standard. 

Duties applicable to all staff

• Abide by and work in accordance with the Ain o Salish Kendra (ASK).
• Perform any other work-related duties and responsibilities that may be assigned by line manager.

Education qualifications:

• University degree or equivalent qualification (must be Commerce)

Experience Requirements:

• Minimum 5 years’ experience in the similar position. 
• Working knowledge of NGO/INGO in Bangladesh.

Knowledge Required-

• Good planning skills, with the ability to identify areas for improvements in operations through the integration of Community Engagement approaches and activities.
• Applicants with CA (CC) will get preference.
• Team player, with the ability to coordinate and engage others and build good working relationships with internal and external partners.
• Highly motivated proactive self-starter, able to set and achieve goals using own initiative.
• Strong written, presentation, facilitation and training skills.
• Ability to multi-task and work under stressful conditions to meet deadlines          
• Willing to travel extensively to support field operations.
• Excellent interpersonal, communication and networking skills.

General Skills Required-

• Self-supporting in computers (Windows, spreadsheets, Word, internet) and knowledge on accounting software-Tally
• Experience on procurement, general administration, financial management, budgetary control, reporting, grants management, donor compliance, audit, human resource management.
• Interest and skills in supporting and contributing to staff development 
• Fluency in written and spoken English
• Able to influence, communicate, co-operate and negotiate with a wide range of people and organizations.

Reference: 2 (Two) References

Interested candidates are requested to send their CV along with a cover letter addressing Executive Director of Ain o Salish Kendra (ASK), 2/16, Block - B, Lalmatia, Dhaka, through email to: recruitment@askbd.org

       Apply Procedures: Email Only

“Female candidates are encouraged to apply”. Only short-listed candidates will be called for interview.

Application Deadline: 08 November 2023