The Asia Foundation

THE ASIA FOUNDATION, BANGLADESH

JOB DESCRIPTION

JOB TITLE: Accounts Manager

UNIT: The Asia Foundation, Bangladesh office

REPORTS TO: Director- Finance, Grants & Administration

SUPERVISES: Not applicable at this moment

JOB LOCATION: The Asia Foundation’s office in Dhaka, Bangladesh (with limited travel)

SUMMARY OF RESPONSIBILITIES

The Asia Foundation (TAF) is seeking an experienced Accounts Manager for its Bangladesh Country Office. Working closely with the Director of Finance, Grants & Administration, and team members, the Accounts Manager will be responsible for preparing, analyzing, and modifying the country office operating budget. Additionally, this role includes ensuring that regular payments to various vendors comply with TAF and donor policies, as well as ensuring the accurate and timely processing of employee timesheets and payroll.

JOB DUTIES AND RESPONSIBILITIES

Operating Budget Related Responsibilities:

Collaborate with Team Leads and Department Leads to gather necessary financial data.
Analyze historical financial data and trends to forecast future financial needs.
Compile data into a cohesive operating budget that outlines expected revenues and expenses, aiding the Country Representative and the Director of Finance, Grants & Administration in decision-making.
Analyze variances between actual financial performance and budgeted amounts to identify discrepancies.
Revise budgets periodically based on changes in business conditions or organizational priorities.
Update financial forecasts to reflect new information or developments.
Ensure that the budgeting process complies with organizational policies and regulations.

Accounts Related Responsibilities:

Review financial system-generated reports and complete month-end, quarter-end, and year-end processes as per TAF guidelines.
Review and upload the cash sheet on a weekly basis.
Review payment requests to ensure they comply with policies and regulations.

Timesheet and Payroll Related Responsibilities:

Prepare timesheet documentation and collect timesheets from employees on a bi-weekly/monthly basis.
Review timesheets for accuracy and completeness, uploading them into the payroll system. Ensure that any changes or corrections are accurately reflected in the payroll system.
Prepare periodic salary sheets based on timesheets and coordinate with the tax retainer to ensure the application of statutory deductions such as taxes, social security, and other withholdings.
Process payroll on time, ensuring employees are paid correctly and on schedule.
Complete periodical payroll reconciliation and benefits reconciliation.

Audit and Compliances:

Prepare accurate and compliant financial statements, ensuring all financial records and documents are maintained and readily available for audit. Compile and provide necessary documentation, such as financial statements, ledgers, and supporting schedules.
Conduct internal reviews and checks to ensure that financial records are accurate and complete before the audit.
Implement corrective actions and improvements based on audit recommendations.
Work closely with the tax retainer to prepare and submit required tax filings and reports to government agencies periodically and ensure clearance certificates are issued.
And other duties assigned by the Director- Finance, Grants & Administration on time to time.

Person specification for the job:

Education and Experience:

Master’s degree in accounting, finance, business administration, or a related field. A professional certification (e.g., CA, CPA) is an added advantage.
Several years of experience in accounting or financial management roles.
Prior experience as an Accounts Manager or in a similar supervisory position in an international development organization is advantageous.

Skills:

Excellent verbal and written communication skills.
Knowledge of governance and internal control, due diligence assessment, budgeting, and financial reporting.
Familiarity with timesheet and payroll software, QuickBooks, Microsoft 365, including advanced Excel skills.

Personal Competencies:

Ability to interact professionally with vendors, clients, and colleagues.
Strong team player with the ability to work collaboratively with colleagues across different departments.
Positive and learning mindset.

How to Apply:

Please submit a CV (maximum of three pages) and a one-page suitability letter detailing your experience and fit for the role. Send your application to country.bangladesh.jobs@asiafoundation.org with the subject line "Application for the position of Accounts Manager." Applications that do not adhere to the guidelines and clearly address the candidate's suitability for this position will not be reviewed. We appreciate all applicants, but only those shortlisted will be contacted.

TAF offers competitive salary and benefits to the successful candidates.

The Asia Foundation is an equal-opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, or any other protected class.

Application Deadline: Monday, June 10, 2024.

About The Asia Foundation:
The Asia Foundation is a nonprofit international development organization committed to improving lives and expanding opportunities across Asia and the Pacific. Informed by 70 years of experience and deep local knowledge, our work is focused on governance, climate action, gender equality, education and leadership, inclusive growth, and international cooperation. We work in more than 20 countries through our 17 permanent country offices and programs across Asia and the Pacific, supported by a headquarters in San Francisco and an office in Washington, DC. Our funding comes from a diverse array of bilateral and multilateral development agencies, foundations, corporations, and individuals.