Application Deadline	:	10th October 2024
Contract Type	:	Fixed term
Working hours	:	Full-time, 7.5 hours per day (weekly 37.5 hours)
Salary & Benefits	:	BDT 54,380.
Responsible to	:	Head of Finance & Administration, Article 19 Bangladesh and South Asia
Key Relationships	:	Finance Team, HR Team and Programme Team
Work Location	:	Dhaka; with frequent visits inside Dhaka and occasional visit within Bangladesh for project related activities.

• THINK: We develop cutting-edge research and legal and policy analysis to drive change worldwide.
• DO: We lead work on the frontlines of expression through our 9 regional hubs across the globe.
• PROPEL: We propel change by sparking innovation in the global freedom of expression movement. 

• Provide administrative support by managing invoice processing and bill settlements in a timely and accurate manner, ensuring adherence to organizational procedures.
• Liaise with the District Commissioner’s office and NGOAB for project-related matters, ensuring timely submission of applications and justifications.
• Prepare applications and justifications for DC office-related processes and NGOAB, ensuring all necessary documentation is completed.
• Assist with procurement processes, including collecting quotations, preparing comparative statements, and issuing work orders, while ensuring proper documentation and compliance with organizational policies.
• Draft agreements, Memorandum of Understanding (MOUs) and other official documents in coordination with relevant departments, ensuring compliance with organizational policies and legal requirements.
• Oversee inventory management, including tracking requisitions for equipment, office supplies and maintaining office inventory systems.
• Assist in managing fixed assets, including maintaining relevant documentation, databases, and tracking systems.
• Provide support for transportation management, including fuel tracking, mileage tracking, drivers' overtime, lunch allowances, vehicle logbook, and maintenance coordination.
• Assist in the enlisting process of consultants and suppliers.
• Draft and follow up on official correspondence, ensuring timely responses and written replies when necessary.
• Provide logistical and operational support for project-related events organized by the programme team.
• Support the implementation of operational procedures and maintenance of administrative systems.
• Coordinate official travel, transport, and accommodation arrangements for project-related events.

Education and Experience:

• Bachelor’s degree in relevant fields (e.g., business administration or relevant filed)
• Demonstrable experience in relevant field with an experience in INGO Administration support, DC office and NGO Affairs Bureau procedures.

Knowledge:

• A Basic understanding of and the ability to interpret and action reflecting labour laws.
• General understanding of working environment of Non-Profit Organizations and NGOAB related communication.

Language and Software Skills:

• Fluent in English both in Writing and Speaking.
• Ability to write content (both in Bangla and English) for official communications and documentation.
• Proficiency in Windows, including MS Office (MS Word, MS EXCEL, PowerPoint, data management systems)

Skills and Abilities:

• Ability to practice and maintain an important level of confidentiality within the organisation.
• Ability to write content (both in Bangla and English) for official communications and documentation.
• Ability to perform under time pressure, be flexible, work independently and manage multiple tasks.
• Ability to work within a team with professional discretion.

Other Requirements:

• Experience of working in a multi-cultural environment and a commitment to non-discrimination and equal opportunity for all.
• Willingness to travel outside Dhaka occasionally during project-related activities if requires.
• Willingness to work outside normal working hours including weekends and evenings when necessary.
• Handle sensitive and complex issues in a professionally and objectively.
• Attitude and Practice towards diversity.
• Commitment to observing the office’s cultural commitments.

• Salaries are determined by our salary scale.
• At ARTICLE 19, we offer a competitive reward package that includes Performance-based yearly increment, COLA (Cost of Living Adjustment), Provident fund (PF), Gratuity fund (GF), health insurance and 2 Festival Bonus annually
• We offer comprehensive benefits including a range of well-being plans; paid Annual  leave, TOIL (Time of in lieu) leave and public holidays; Maternity and Paternity leave;  Sickness and Casual leave..