Terms of Reference for Finance and Logistics Officer

Aga Khan Academy Dhaka is looking for a well experienced and capable individual to join the high energy high impact Aga Khan Academy Dhaka Project Team as a ‘Finance and Logistics Officer’ on a two years contract, which can be extended by mutual consent for a mutually agreed time period.

The Finance and Logistics Officer shall report to the Client Representative for the Aga Khan Academy Dhaka Project and be responsible for the following major tasks in addition to other tasks to be assigned from time to time.

Finance Related Responsibilities

• Prepare Payment Certificates and seek approval as per laid down procedures. Ensure all payments are tracked and release in a timely and efficient manner.
  
• Prepare monthly capital expenditures report and funding requests for Academies Unit in consultation with Dhaka Project Client Representative.
  
• Liaise with AKF Bangladesh and AKES Bangladesh on project related financial matters.
  
• Keep track of project related local and international payments, construction contracts, purchase orders, invoices and payment certificates.
  
• Prepare payment trackers and analysis of accounts payable and produce weekly reports for Client Representative.
  
• Regularly report on budget/cost matters to the Client Representative in Dhaka and Head, Construction and Commercial in Geneva.
  
• Ensure the safekeeping of financial, contractual, other legal documents and records.
  
• Undertake such other related duties as may be designated by the Client Representative or the Head, Construction and Commercial

Logistics and Commercial Responsibilities

• Track and monitor the process of recouping VAT, excise and import duties on the Aga Khan Academy Dhaka construction project
  
• Coordinate with the AKDN Rep Office in Dhaka to process necessary permissions, approvals and clearances from different government agencies, in particular the National Board of Revenue to ensure duty and VAT exemptions are fully availed on all materials and equipment for the project; this will also involve interaction with customs authorities at Chittagong Port, Dhaka Airport and central and regional offices of VAT.
  
• Process all required paperwork and follow up on obtaining permits and approvals for utilities (electricity, gas, water, telephone etc.)
  
• Ensure coordination between all the local entities of AKDN on clearances and approvals related matters
  
• Liaise with and facilitate the work of customs clearing agents.
  
• Keep records related to above activities in an organized and professional manner.

Qualifications
The incumbent must have:

• A degree in Business, Finance or Accounting or a comparable professional qualification with a minimum of 7 years of experience, of which 3 years must be in similar position.
  
• Experience in a project setting and working with the government ministries and Customs Department.
  
• Good oral and written English and Bangla communication skills.
  
• Ability to work effectively in a small team.
  
• A strong work ethic, with attention to details while retaining a flexible approach to problem solving.
  
• Highly organised, resilient, able to set priorities and keep to deadlines.
  
• A high level of integrity to handle fiscal responsibilities and confidential information.
  
• Strong interpersonal skills with ability to interact with wide range of stakeholders and a proven track record of building and sustaining relationships.
  
• Able to travel frequently within Bangladesh.
  
• Be physically fit.

Salary
Attractive salary with two festival bonus per year subject to confirmation after six months service. A higher salary may be considered for a highly qualified and well deserving candidate.

For further information and to apply, please visit www.akdn.org/careers

Application Deadline: March 11, 2020