ActionAid is a global movement of people working together to achieve greater human rights for all and defeat poverty.

ActionAid Bangladesh is looking for suitable candidate for the following position: 

Associate Officer – Finance

Project: Gender-Based Violence (GBV) Project, Funded by UNHCR

Location of posting: Cox’s Bazar

Type of contract: Fixed term contract

Duration of Contract: Up to 31 December 2024 (if not extended)

Salary and Benefits: As per the Project Budget

Note: The appointment will be finalised after approval of the project.

Key responsibilities include (not limited to)

Prepare payment process by ensuring compliance with AAB policies and statutory:

• Prepare all payment requests under this Project, i.e., Vendor, Third Party, Consultant and Staff in line with AAB, Donor policy, and GOB policies and procedure of county law.
• Provide entrapplicableUN System through ERP/Excel System by ensuring appropriate analysis code, ensuring availability of all supporting documents, preparing vouchers (Payment Voucher & Journal Voucher), and handover payment requests to the AAB Finance Unit to prepare cheque/Account Transfer-as applicably.
• Process Staff Float/Advance request and arrange disbursement of the same.
• Process income from external and internal parties through checking all relevant authorities; process expenditure in a timely manner and ensure payments are made efficiently.

Work with PD Team in CXB for developing proposals: 

• Develop Budget as per the guidance of Programme Unit and amend when needed.
• Work with the manager to prepare budgets for donors and financial applications.
• Prepare Burn Rate and Budget Variance Reports for project management.
• Generate financial reports from the system and analyze for the Project Management, Donor, AAB Management- as needed.
• Assist to analyze overhead budget and cost recovery, update management monthly of spending and income achieved.

Prepare financial reports to the project/AAB management, donor and audit purpose:  

• Prepare financial reports to the project/AAB management, donor and audit purpose.
• Ensure report submission in time.
• Follow-up observations from the donor/auditors.
• Ensure documentation of project related.

TAX & VAT calculation, deduction, deposit, and track on timeline of the Government:  

• Ensure statutory compliance regarding TDS and VDS from various bill as applicable rate and record it in the SUN System.
• Work with CXB Finance Unit on the preparation of the Vendor wise VAT/ TDS calculation sheet.
• Maintain all payment documents and ensure documentation in place.
• Reconcile Vat and Tax ledgers regularly and report to her/his line manager.
• Prepare financial statements for Audit and facilitate statutorily and Donors’ Audit coordination with AAB Finance Unit.

Relationships

The person who holds this position will be reportable to the Manager - Finance.

Required Educational Qualification and Experience

• Graduation or equivalent degree in Finance or Accounting. Chartered Accountant partly completed is preferred.
• At least 1-2 years of relevant experience in a national or International Development Organization

Technical Skills

• Training on financial management
• Sound financial management knowledge and skill
• Sound knowledge of statutory and Donor’s compliance issues
• Ability to design and manage multiple budgets according to donor requirements.
• Experience managing staff would be an asset.
• Advanced knowledge of Tax, VAT law, and NGO Affairs Bureau requirements and procedures
• Excellent proficiency in English and Bangla is required for the position, reading, writing and speaking.
• Microsoft office software including proficiency in excel.
• Work experience in accounting software,
• Accounting software knowledge is required, experience in SUN and Vision software is preferred.

Desirable

• Teamwork and ability to work effectively and respectfully with team members.
• Presentation skill is desirable.

Only those who meet the above requirements are requested to apply following these instructions:

• Last date of application is 20 December 2023
• Please click here to submit your application.  (ActionAid only received applications through this online recruitment module)
  

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ActionAid Bangladesh aims to attract and select a diverse workforce, ensuring equal opportunity for everyone, irrespective of race, age, gender, sexual orientation, HIV status, class, ethnicity, disability, location and religion. Any personal persuasion/phone call will result in disqualification of candidature.

ActionAid Bangladesh has a non-negotiable policy of ZERO TOLERANCE towards Sexual Harassment, Exploitation and Abuse (SHEA), Child Protection Policy and other relevant safeguarding policies and expects all employees to abide by the Safeguarding Policies and Code of Conduct of ActionAid Bangladesh.