ActionAid is a global movement of people working together to achieve greater human rights for all and defeat poverty.

ActionAid Bangladesh is looking for suitable candidate for the following position:

Finance & Admin Officer

Job Summary

The Finance & Admin Officer position is accountable for the project activities in the working area at LRP-56. S/he will perform day to day financial management related tasks of LRP-56. However, s/he will be responsible for the task below LRP-56.

• Day to day financial management related task of LRP-56, Pakua, Cox’s Bazar.
• Record keeping, system entry & analysis.
• Provide support on Project Grants management.
• Prepare financial reporting & share with management as per reporting schedule.
• Budget preparation & monitoring.
• Administrative related jobs of LRP-56.
• HR related jobs for the LRP-56.

Key responsibilities include (not limited to)

Financial Management

• Checking of bill related document, prepared voucher & process for entry.
• Analysis system Ledger & Reconcile system balance.
• Day to day Bank transaction and prepare monthly Bank Reconciliation statement on time.
• Analysis of the system ledger & reconcile balances on timely basis.
• Follow up of payment process.
• Staff advance management.
• Ensure VAT & Tax and other compliances as per policy in dealing with any transaction and related process.
• Filling of vouchers after completing of entry process at AAB CO/CXB office.
• Beneficiaries’ groups financial documents review and provide feedback at field level.

Budget preparation & Financial reporting

• Prepare yearly budget & process for finalization and account coding.
• Analysis of budget variance, prepare and share Financial Report on time with management.

Support to Program & sponsorship unit

• Monthly progress plan & next month plan submits in accurate time.
• Participate & share report of financial management in monthly meeting.
• Programme participant list prepare.
• Support to program on various matters at field level.
• Tasks related to CS activities.

Support to Administrative Task

• Ensure timely payment of all utility bills (Office rent, Electricity bill, Internet bill, Newspaper bill etc.).
• Support to admin support staff to maintain office security and others admin related task.
• Fixed assets & inventory management.
• Procurement related jobs.

HR management

• Prepare of monthly salary sheet & process for authorization.
• Salary transfer letter forward to bank.
• Staff’s attendance registers and timesheet management on monthly basis.
• Maintain personal files and leave records of staffs

Any other task requires by the team

• Support to Project Manager & other staffs for any other jobs.
• Any other tasks assigned by Line Manager/Project Manager

Emergency response projects grant management

• Donor contract management.
• Support to procurement process as require and payment process of vendors.
• Checking of bill related document, prepared voucher & process for system entry.
• Analysis of system ledger & prepare financial reports for management and donor on time

Relationships

Finance & Admin Officer will report to LRP - Coordinator and will work closely with the finance focal of ActoinAid Bangladesh.

Required Educational Qualification and Experience

• Bachelor of Business Administration or related degree under recognized educational institution. Capacity building training on basic accounting, accounting software etc
• At least 3 years progressively responsible work experience in related field

Technical Skills

• Sound knowledge of Computer (MS office, internet & email).
• Able to work under pressure and meet deadlines.
• Good communication skill in English - both oral and written
• Budget preparation and monitoring
• Skill on Software based financial report preparation.
• Sound knowledge about update VAT & Tax process and circular

Application instructions

Only those who meet the above requirements are requested to apply following these instructions:

• Last date of application is Saturday, 25 January 2025. The interested candidates are requested to apply before deadline.
• Please click here to submit your application. 

ActionAid Bangladesh aims to attract and select a diverse workforce ensuring equal opportunity to everyone, irrespective of race, age, gender, sexual orientation, HIV status, class, ethnicity, disability, location and religion. Any personal persuasion/phone-call will result in disqualification of candidature.

ActionAid Bangladesh has a non-negotiable policy of ZERO TOLERANCE towards child abuse, exploitation and child labor and expects all employees to abide by the Child Protection Policy of ActionAid Bangladesh.
         
N.B: There is no cost involved with applying for positions with ActionAid Bangladesh. Any solicitation of job application costs should be regarded as fraudulent