Administration & HR
HR-N2
Version 01/2022

Job Description

Position FLATS Officer Starting Date ASAP
Duration 31 December 2024(Possibility to extend) Publication Date 05 September 2024
Location Cox’s Bazar Type of contract Full Time/contractual
Salary 60,000-65,000 BDT Base Dhaka
About ACTED

Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and it’s 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the center and provides tailored support to local needs. More on www.acted.org
In Bangladesh, ACTED started its activities in 2017 in order to respond to the Rohingya Refugee Crisis in the sector of Site Management, Natural Resource Management, Community Based Protection,Information Management, Drain Monitoring & Intervention, Emergency Preparedness Response, & SuLMER & CDCS in the Camps of the Kutupalong-Balukhali Expansion Site, Cox’s Bazar. 
Code Of Conduct

All staff is required to abide by and observe:

  • NGO Child protection policy
  • NGO Code of conduct
  • NGO Anti-terrorism & Anti-Fraud policy
  • NGO Data Protection Policy
  • Non-discrimination policy
  • Transparency, integrity, and accountability
  • Goodwill and positive attitude in the accomplishment of his/her tasks
  • Cooperative attitude in interactions with NGO staff and the camp population
  • Promotion of and adherence to Prevention of Sexual Exploitation,Abuse and harrasement principles and guidelines
  • Confidentiality
Key roles and responsibilities

HR & Admin:

  • Oversee the day-to-day operations of the Dhaka office and guesthouse, ensuring the timely submission and payment of all related bills, including utilities and maintenance.
  • Support the management of HR-related matters in coordination with the HR Manager, ensuring the accurate tracking and documentation of leave forms, attendance records, and other essential HR documents.
  • Conduct market assessments in Dhaka on an ad-hoc basis, providing up-to-date insights as needed for procurement and operational planning.
  • Report all relevant HR and grievance issues to the HR Manager promptly, ensuring timely updates and the accurate maintenance of records, while fostering transparent communication within the office.
  • Assist in the recruitment and onboarding process for the Dhaka office, ensuring compliance with all recruitment procedures and contributing to an efficient and effective hiring process.

Logistics

  • Assist Logistics in gathering quotations for supplies required from Dhaka-based vendors.
  • Collaborate with Logistics to create a comprehensive supplier database for Dhaka-based suppliers.
  • establish Framework Agreements for office essentials, including office supplies, water supplies, and printing/printing consumables.
  • Perform a monthly inventory check of all equipment and assets, ensuring timely submission to the Logistics department.

Finance:

  • In charge of the base’s Safe and of all operations related to money in Dhaka.
  • Petty Cash Management
  • Making payments for all items and services which have been approved by the CFM/DFM/CD
  • Weekly & Monthly Reporting and Accountability
  • Ensure compliance with all Finance Transactions and procedures

TCI

  • Assist in collecting NGOAB, tax office, accounting firm related documents from Dhaka.
  • Assist in collecting proof of completion documents from Dhaka.
Required qualifications and technical expertise

The candidate must have the following educational degree

  • Excellent academic qualifications, including a Bachelor’s degree in relevant discipline;
  • 2-3 years of relevant working experience in a humanitarian setting.
Selection Criteria
  • Experience with procurement, asset management or other logistics related activities
  • Experience with recruitment or other HR related activities
  • Excellent analytical skills.
  • Familiarity with the humanitarian coordination system an asset
  • Experience managing budgets an assets.
  • Good understanding of the Bangladesh context.
  • Fluency in standard Bangla and English required
  • A sense of curiosity and a drive to work to improve the humanitarian sector.
  • Alignment in organizational value and code of conduct.
  • Excellent communication skills and external engagement.
  • Excellent Time Management Skills.
  • Independent, adaptable, flexible, and hardworking.
  • Strong skills with the Microsoft Office 365.
  • Solution-oriented, flexible, and open-minded, including the ability to operate in a cross-cultural environment.
How to apply

The application form must be submitted in English, with a CV, a cover letter, and application form. The application form is available here. (Download the form and attach with e-mail)

Please send your application by 14 September 2024 to the following addresses:

by e-mail: bangladesh.jobs@acted.org 

Please write in the subject line of your application “Application for FLATS Officer”. To ensure your application in our recruitment process, kindly remember to include the specified subject line in your email. Ensure a working phone number/email address is included in the application. Shortlisted candidates will be notified by phone. Please be aware that the application material is not returnable.

Acted does not charge money or any kind of fee at any stage of the recruitment process.

Ethnic Groups, PWSN & Female candidates are strongly encouraged to apply