Administration & HR
HR-N2
Version 01/2022

Job Description

Position Logistics Assistant (Stock & Delivery Management) Starting Date ASAP
Duration 31 December 2024(Possibility to extend) Publication Date 05 September 2024
Location Cox’s Bazar Type of contract Full Time/contractual
Salary 40,000-43,000 BDT    
About ACTED

Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and it’s 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the center and provides tailored support to local needs. More on www.acted.org
In Bangladesh, ACTED started its activities in 2017 in order to respond to the Rohingya Refugee Crisis in the sector of Site Management, Natural Resource Management, Community Based Protection,Information Management, Drain Monitoring & Intervention, Emergency Preparedness Response, & SuLMER & CDCS in the Camps of the Kutupalong-Balukhali Expansion Site, Cox’s Bazar. 

Code Of Conduct

All staff is required to abide by and observe:

  • NGO Child protection policy
  • NGO Code of conduct
  • NGO Anti-terrorism & Anti-Fraud policy
  • NGO Data Protection Policy
  • Non-discrimination policy
  • Transparency, integrity, and accountability
  • Goodwill and positive attitude in the accomplishment of his/her tasks
  • Cooperative attitude in interactions with NGO staff and the camp population
  • Promotion of and adherence to Prevention of Sexual Exploitation,Abuse and harrasement principles and guidelines
  • Confidentiality
Key roles and responsibilities

The Senior Logistics Officer will be the line manager and in charge of all activities of the Logistics Assistants in terms of Logistics Activities.

Stock Management

  • Manage the IN & OUT processes in field warehouses and ensure efficient use of storage resources.
  • Ensure full compliance with stock management procedures in field warehouses.
  • Maintain the stock folder, ensuring all related documents are in place (e.g., Receipts, Waybills, Packing List, Stock Cards, Stock Out forms).
  • Assist with monthly stock checks/inventories in the camps and help reconcile any discrepancies.
  • Manage worker and their payment for Stock Load/upload.
  • Scan and archive all stock-related documents for accurate record-keeping.

Delivery Management

  • Track and follow up on all deliveries with suppliers, keeping the Operations Team informed accordingly.
  • Manage rental dump trucks and assign them for internal stock movement as needed.
  • Coordinate with suppliers to schedule deliveries and ensure Delivery Notes/Receipts are maintained.
  • Ensure adherence to all delivery management procedures.
  • Regularly update the Delivery Follow-up Template (DEL 03).

Monthly Logistics Report

  • STO 02: Monthly Stock Inventory Report
  • AST-06: Monthly Inventory List by Building
  • DEL 03: Delivery Follow-up Report.

Others

  • Any other task as assigned by the line manager.
Required qualifications and technical expertise

The candidate must have the following educational degree

  • Bachelor of Business Administration (BBA) in Management, Bachelor of Business Administration (BBA) in Supply Chain Management or any relevant subject with 1-2 years experience in préférable. 
Selection Criteria
  • Fluence in written and spoken English & Bangla.
  • Skilled in procurement, inventory management, and other logistics functions.
  • Good Team player with social and interpersonal skills.
  • Excellent verbal and written communication skills in English and Bangla
  • Proficient in Computer Operations, MS Office Applications including typing preferably in English and Bengali both, E-mail & Internet.
  • Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently.
  • Positive attitude and a willingness to learn
  • Comfortable working in refugee camp settings and spending majority of time in the field
  • Comfortable working in a cross-cultural environment
How to apply

The application form must be submitted in English, with a CV, a cover letter, and application form. The application form is available here. (Download the form and attach with e-mail)

Please send your application by 14 September 2024 to the following addresses:

by e-mail: bangladesh.jobs@acted.org 

Please write in the subject line of your application “Application for Logistics Assistant (Stock & Delivery Management)”. To ensure your application in our recruitment process, kindly remember to include the specified subject line in your email. Ensure a working phone number/email address is included in the application. Shortlisted candidates will be notified by phone. Please be aware that the application material is not returnable.

Acted does not charge money or any kind of fee at any stage of the recruitment process.

Ethnic Groups, PWSN & Female candidates are strongly encouraged to apply