Administration & HR
HR-N2
Version 01/2022

Job Description

Position Finance Assistant- Cashier Starting Date ASAP
Duration 31 December 2024 (possibility to Extend) Publication Date 05 September 2024
Location Cox’s Bazar Type of contract Full Time/contractual
Salary 40,000-43,000 BDT    
About ACTED

Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.
ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and it’s 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the center and provides tailored support to local needs. More on www.acted.org
In Bangladesh, ACTED started its activities in 2017 in order to respond to the Rohingya Refugee Crisis in the sector of Site Management, Natural Resource Management, Community Based Protection,Information Management, Drain Monitoring & Intervention, Emergency Preparedness Response, & SuLMER & CDCS in the Camps of the Kutupalong-Balukhali Expansion Site, Cox’s Bazar. 
Code Of Conduct

All staff is required to abide by and observe:

  • NGO Child protection policy
  • NGO Code of conduct
  • NGO Anti-terrorism & Anti-Fraud policy
  • NGO Data Protection Policy
  • Non-discrimination policy
  • Transparency, integrity, and accountability
  • Goodwill and positive attitude in the accomplishment of his/her tasks
  • Cooperative attitude in interactions with NGO staff and the camp population
  • Promotion of and adherence to Prevention of Sexual Exploitation,Abuse and harrasement principles and guidelines
  • Confidentiality
Key roles and responsibilities

Daily Basis:

  • Every day: Ensure of having daily exchange rates of currency
  • Voucher & Cashbook: Filling of voucher(s) & registration of voucher(s) in cashbook and scanning
  • Payment: Make payments for all items and services which have been approved by the CFM/CD
  • Field Payments: Makes all payments for volunteers and daily workers in the camps (this includes preparation of payment sheets prior to field payment)
  • Safe & Cashbook checking: At the end of each day, the cashbook and the safe should be checked and the balance should correspond.
  • Money Exchange Dealing: Whenever needed, change money for the cashbooks and register it in the cashbook.
  • Money Transfer Dealing: Registration and exchange of voucher reference between Country Office and area/HQ.
  • Make Voucher: Prepare a related Voucher for making payment & transferring money timely manner.
  • Scan & Archive Voucher: Scan and archive all vouchers along with payment-related supporting documents on the ACTED archive platform.                    

Monthly Basis:

  • At the end of each month: The balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the cashier and his CFM/SFO
  • Vouchers: Quality of vouchers should be checked by the Cashier at the end of each month
  • Cashbook: Cashbook should be checked before closing the accounting month
  • Advances: Ensure the clearance of all advances for the staff, before paying the salary
  • Money transport: Responsible for transporting money to the camps.
  • Cash request procedures & Vendor Payments: Completing Cash request procedures and Vendor Payments in coordination with Logistics and Program.

General:

  • Commit to the humanitarian principles of strict neutrality, religious and political impartiality, and non-discrimination.
  • Report and clarify any work-related issues and challenges to the supervisor in a timely manner.
  • Respect time including work, meetings, deadlines, and other reasonable requests.
  • Maintain a good team spirit and stimulating working environment amongst staff and colleagues.
  • Commit to honest, high-quality work in all aspects of responsibilities.
  • Be solution-driven
  • Consider safety and security in the field, and immediately report all incidents to the security focal point.
  • Support the department for any specific task necessary for the mission, such as physical and digital filing, specific reconciliations (cash for work), etc.
  • Undertake any other tasks as reasonably assigned by the line manager.
Required qualifications and technical expertise

The candidate must have the following educational degree

  • Bachelor in Business, Accounting, Finance or relevant field. Specialized academic certificates or training certificates will be considered as an added advantage.
Selection Criteria
  • At least Two years of experience in related field
  • Knowledge of financial systems and procedures.
  • Highly organized and detail-oriented with strong analytical, reasoning, and problem-solving skills.
  • High level of honesty and integrity.
  • Excellent written and verbal English and Bangla.
  • Strong interpersonal skills and ability to work in teams and multi-cultural environments.
  • Habituated to extensive field visits.
  • Female candidates will be given priority.
How to apply

The application form must be submitted in English, with a CV, a cover letter, and application form. The application form is available here. (Download the form and attach with e-mail)

Please send your application by 14 September 2024 to the following addresses:

by e-mail: bangladesh.jobs@acted.org 

Please write in the subject line of your application “Application for Finance Assistant- Cashier”. To ensure your application in our recruitment process, kindly remember to include the specified subject line in your email. Ensure a working phone number/email address is included in the application. Shortlisted candidates will be notified by phone. Please be aware that the application material is not returnable.

Acted does not charge money or any kind of fee at any stage of the recruitment process.

Ethnic Groups, PWSN & Female candidates are strongly encouraged to apply