Administration & HR
HR-N2
Version 01/2022
Position Project Officer-DMI Starting Date ASAP
Duration 31 December 2024(Possibility to extend) Publication Date 07 August 2024
Location Cox’s Bazar Type of contract Full Time/contractual
Salary 60,000-63,000 BDT    
About ACTED

Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and it’s 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the center and provides tailored support to local needs. More on www.acted.org

In Bangladesh, ACTED started its activities in 2017 in order to respond to the Rohingya Refugee Crisis in the sector of Site Management, Disaster Risk Reduction, Community Based Protection,Information Management, Drain Monitoring & Intervention, Emergency Preparedness Response in the Camps of the Kutupalong-Balukhali Expansion Site, Cox’s Bazar. 
Code Of Conduct

All staff is required to abide by and observe :

  • NGO Child protection policy
  • NGO Code of conduct
  • NGO Anti-terrorism & Anti-Fraud policy
  • NGO Data Protection Policy
  • Non-discrimination policy
  • Transparency, integrity, and accountability
  • Goodwill and positive attitude in the accomplishment of his/her tasks
  • Cooperative attitude in interactions with NGO staff and the camp population
  • Promotion of and adherence to Prevention of Sexual Exploitation,Abuse and harrasement principles and guidelines
  • Confidentiality
Key roles and responsibilities

Project Planning and Implementation:

  • Lead Activities: Oversee the development and implementation of drain cleaning, waste collection, and management activities.
  • Identify Gaps and Develop Strategies: Address program gaps and adapt strategies to meet volunteer needs and changing contexts.
  • Community Engagement: Incorporate community feedback into program design and implementation.

Scope Management:

  • Identify New Scope: Collaborate with the Project Manager (PM) to develop and share new project scopes with donors.
  • Ensure Scope Adherence: Execute all activities within the defined project scope.

Schedule Management:

  • Organizational Skills: Maintain organized project tasks and deliverables.
  • Report Preparation: Prepare daily, weekly, and monthly reports to track progress.
  • Work Schedule Maintenance: Ensure project assistants maintain weekly schedules and leave trackers.

Quality Management:

  • Quality Assurance: Ensure compliance with organizational and donor policies.
  • Capacity Building: Train project assistants to ensure quality implementation.
  • MEAL and Procurement Collaboration: Work with MEAL and Procurement teams to achieve project indicators and ensure material delivery.

Risk Management:

  • Hazard Identification: Identify potential hazards and work on disaster response and emergency preparedness plans.
  • Risk Mitigation: Implement risk mitigation strategies to maximize project success.

Cost Management:

  • Cost Estimation and Validation: Assist in estimating and validating project costs.
  • Budget Oversight: Plan and oversee the budget for CFW and procurement.
  • BFU Tracking: Assist the PM in tracking costs in the Budget Follow-Up (BFU).

Stakeholder Engagement and Communication Management:

  • Team Leadership: Motivate the project team to achieve goals and meet deadlines.
  • Effective Communication: Articulate ideas clearly to team members and stakeholders.
  • Interpersonal Skills: Build positive relationships with colleagues and stakeholders.
  • Negotiation: Negotiate terms with stakeholders to reach beneficial agreements.
  • Stakeholder Identification: Identify and engage internal and external stakeholders.
  • Operational Communication: Maintain communication with FLAT for operational needs.
  • External Updates: Keep external stakeholders regularly informed about the project.
  • Community-Led Approach (CLA): Promote sustainability through community engagement.

Time Management:

  • Efficient Time Management: Implement strategies to meet project tasks and milestones on schedule.
  • Task Prioritization: Delegate responsibilities effectively and use project management tools to track progress.

Monitoring, Evaluation, Accountability, and Learning (MEAL):

  • Documentation of Practices: Document good practices and lessons learned.
  • Support MEAL: Assist MEAL team in conducting monitoring and evaluation activities.
  • Analytical Reporting: Provide evidence-based reporting with clear recommendations.
  • Accountability: Ensure feedback mechanisms for community members.

Safeguarding and Protection:

  • Ensure Safety: Protect team members from harm, abuse, neglect, harassment, and exploitation.
  • Frontline Support: Provide support for material, administrative, and logistical needs.
  • Safeguarding Reporting: Follow the safeguarding reporting procedure for any incidents.

Professional Development:

  • Data Analysis and Reporting: Enhance skills in data analysis and evidence-based reporting.
  • Community Feedback Integration: Incorporate community feedback into implementation plans.
  • Effective Monitoring: Develop effective monitoring and evaluation strategies.
  • Team Capacity Building: Focus on capacity building and managing staff turnover.
  • Work-Life Balance: Ensure a healthy work-life balance.

Empathy, Vision, and Inclusion:

  • Empathy and Vision: Foster a culture of empathy and vision within the team.
  • Strategic Overview: Maintain a strategic project overview to anticipate challenges and opportunities.
  • AGD Inclusion: Integrate Age, Gender, and Diversity (AGD) considerations into CFW engagements.
  • Protection Mainstreaming: Ensure safety and protection mainstreaming through activities.
Required qualifications and technical expertise

The candidate must have the following educational degree

  • Bachelor’s/ Masters Degree in Civil engineering, Public health, Sanitary engineering or another relevant technical field with 2-3 years of experience.
Selection Criteria
  • Fluency in written and spoken English.
  • Previous experience conducting field data collection with humanitarian or development organizations desirable
  • Strong organizational skills
  • Strong interpersonal skills and ability to effectively communicate with both field teams, local authorities, and local communities
  • Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently.
  • Positive attitude and a willingness to learn
  • Comfortable working in refugee camp settings and spending majority of time in the field
  • Comfortable working in a cross-cultural environment

 
How to apply

The application form must be submitted in English, with a CV, a cover letter, and application form. The application form is available here. (Download the form and attach with e-mail)

Please send your application by 17 August 2024 to the following addresses:

by e-mail: bangladesh.jobs@acted.org

Please write in the subject line of your application “Application for Project Officer-DMI”. To ensure your application in our recruitment process, kindly remember to include the specified subject line in your email. Ensure a working phone number/email address is included in the application. Shortlisted candidates will be notified by phone. Please be aware that the application material is not returnable.

Acted does not charge money or any kind of fee at any stage of the recruitment process.

Ethnic Groups, PWSN & Female candidates are strongly encouraged to apply