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Administration & HR
HR-N2
Version 01/2022 |
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| Position |
Database Officer-NRM |
Starting Date |
ASAP |
| Duration |
31 December 2024(Possibility to extend) |
Publication Date |
07 August 2024 |
| Location |
Cox’s Bazar |
Type of contract |
Full Time/contractual |
| Salary |
60,000-63,000 BDT |
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| About ACTED |
Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.
ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and it’s 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the center and provides tailored support to local needs. More on www.acted.org
In Bangladesh, ACTED started its activities in 2017 in order to respond to the Rohingya Refugee Crisis in the sector of Site Management, Disaster Risk Reduction, Community Based Protection,Information Management, Drain Monitoring & Intervention, Emergency Preparedness Response in the Camps of the Kutupalong-Balukhali Expansion Site, Cox’s Bazar. |
| Code Of Conduct |
All staff is required to abide by and observe :
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| Key roles and responsibilities |
Project implementation
Information Management
- Prepare, compile and sort documents for data entry with necessary validation queries in place,
- Design data collection tools (mainly beneficiary data collection) and constantly revise them for improvements based on experience, needs and lesson learnt,
- Verify the accuracy of data collected during any data collection exercises and by reviewing data for deficiencies or errors and correcting any incompatibilities, if possible, Obtain further information for incomplete data from the relevant NRM team members,
- Clean collected beneficiary data, input cleaned data in prescribed format before sending donor and convey the active beneficiary list to relevant colleagues.
- Maintain clean and up to date datasets/databases while removing unnecessary and duplicate datasets.
- Prepare Monthly Distribution Plan with the help of Civil Engineers and Environmental Officer for Senior Program Manager.
- Enter data efficiently from source documents into prescribed computer database, files, and forms completely and accurately,
- Create visual information products for sharing with partners and stakeholders, such as site profiles, info graphics and chart, brief narrative reports summarising data collected and related particularly to service delivery, population movements, CWC activities , risk evictions, community governance and complaints
- Strict compliance to data confidentiality principles and policies during data collection, data storage and data sharing
- Supporting improvement of information management systems in the site in collaboration including identification of information gaps, design/review of tools, databases and reports, data collection oversight
- Be responsible of storing soft and hard copies of project documentations (such as photos, meeting minutes, reports etc etc) in compliance with ACTED and Donor`s procedures
- Provide support for Donor Evaluation by storing hard and soft copies of documents, relevant email communications, scan relevant files and store the scanned files and other necessary files. Support Senior Program Manager during evaluation.
- Store leave requests, provide attendance form to NRM team members and other signature list on behalf of Senior Program Manager.
Protection Mainstreaming
- Considering gender, protection, and GBV concerns in all aspects of activities
- Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours)
- Supporting and promoting participation of women, youth, people with specific needs and marginalised groups in camp governance mechanisms and SMS Activities particularly using information management tools
- Referring to and following up with protection partners on identification and addressing of cases of vulnerability within the camp
- Ensure that principles of data confidentiality are strictly respected in information management activities and that sensitive data of beneficiaries are protected when stored or shared if strictly necessary
Project management and reporting
Planning, Implementing and Reporting
- Supporting the Senior Program Manager in devising weekly and long-term work plans for the project implementation, particularly or information management activities.
- Timely submission of weekly reports, monthly reports (Monthly Combined Report, Monthly Distribution Report), 4W/5W, CfW consumption report and other information products and updated databases as requested by the Senior Program Manager,
- Tracking beneficiary attendance and settling PAF
- Provide information and data for internal reporting and produce reports such as Project Management Framework.
- Attending regular staff coordination meetings and taking meeting minutes as per necessity.
- Excellent liaison with the project team, ensuring consistency and coordination of activities in the site,
- Timely reporting on problems and challenges to the Senior Program Manager,
- Timely reporting on security and safety incidents, including fire, evictions, floods, and any possible security hazards in the site to the Senior Program Manager,
HR
- Commitment to continuous learning through trainings and timely identification of capacity-building needs and opportunities, in coordination with line Manager/HR Dept.
Transparency and Compliance
- Ensuring compliance to ACTED internal procedures and donor procedures
- Accurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy
Others
- Provide translation of various documents (e.g. reports, minutes, beneficiary lists, information signs) upon request of the Senior Program Manager
- Perform any additional task as requested by the Senior Program Manager.
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| Required qualifications and technical expertise |
The candidate must have the following educational degree
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| Selection Criteria |
- At least 2-3 year of experience in related field
- Previous experience conducting field data collection with humanitarian or development organizations desirable
- Advance working knowledge on software programs (MS Word, Excel, PowerPoint, ODK, KOBO etc.).
- Ability to assume multiple project responsibilities in a focused and dedicated manner.
- Experience in data processing and analyzing with NGOs.
- Proven linguistic proficiency, advanced editing skills and command of English is mandatory.
- Familiarity with data collection and visualization tools.
- Demonstrated ability to work quickly, accurately, meet deadlines, and process information in support of changing program activities is necessary.
- Ability to manage time effectively and work in a fast-paced, results-oriented work environment.
- Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently.
- Positive attitude and a willingness to learn
- Comfortable working in a cross-cultural environment
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| How to apply |
The application form must be submitted in English, with a CV, a cover letter, and application form. The application form is available here. (Download the form and attach with e-mail)
Please send your application by 17 August 2024 to the following addresses:
by e-mail: bangladesh.jobs@acted.org
Please write in the subject line of your application “Application for Database Officer-NRM”. To ensure your application in our recruitment process, kindly remember to include the specified subject line in your email. Ensure a working phone number/email address is included in the application. Shortlisted candidates will be notified by phone. Please be aware that the application material is not returnable.
Acted does not charge money or any kind of fee at any stage of the recruitment process.
Ethnic Groups, PWSN & Female candidates are strongly encouraged to apply |
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