Administration & HR
HR-N2
Version 01/2022

Job Description

Position Project Assistant -DMI Starting Date ASAP
Duration 6 Months Publication Date 13 June 2024
Location Cox’s Bazar (Willing to work in Ukhia/Teknaf) Type of contract Full Time/contractual
Salary 40,000-42,000 BDT    
About ACTED

Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and it’s 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the center and provides tailored support to local needs. More on www.acted.org

In Bangladesh, ACTED started its activities in 2017 in order to respond to the Rohingya Refugee Crisis in the sector of Site Management, Natural Resource Management, Community Based Protection,Information Management, Drain Monitoring & Intervention, Emergency Preparedness Response, & SuLMER & CDCS in the Camps of the Kutupalong-Balukhali Expansion Site, Cox’s Bazar. 
Code Of Conduct

All staff is required to abide by and observe:

  • NGO Child protection policy
  • NGO Code of conduct
  • NGO Anti-terrorism & Anti-Fraud policy
  • NGO Data Protection Policy
  • Non-discrimination policy
  • Transparency, integrity, and accountability
  • Goodwill and positive attitude in the accomplishment of his/her tasks
  • Cooperative attitude in interactions with NGO staff and the camp population
  • Promotion of and adherence to Prevention of Sexual Exploitation,Abuse and harrasement principles and guidelines
  • Confidentiality
Key roles and responsibilities

A. Supervision and Management of Drain Cleaning and Waste Management Activities

  • Oversee and monitor regular drain cleaning activities at both camp and block levels.
  • Conduct regular assessments related to drain cleaning activities as required.
  • Follow sector guidelines to maintain drain cleaning activities, manage Cash for Work (CFW) participants, and ensure proper waste management during activities.
  • Coordinate with the Site Management Support Agency to select CFWs, ensuring equal representation of gender, age, and minorities.
  • Prepare and support emergency responses to human-made or natural hazards (e.g., fire, flood), taking necessary measures to mitigate environmental impacts.
  • Ensure all necessary measures are in place to guarantee the safety of CFWs, volunteers, and site populations during drain cleaning activities.
  • Monitor and report on the progress of project activities, identifying any issues or challenges.
  • Liaise and coordinate with the Camp-in-Charge (CiC) and all humanitarian partners working on-site.
  • Provide regular progress reports to the Project Officer.
  • Participate in camp-level meetings related to project activities, including inter-actor operational, sectorial, and ad hoc meetings, as well as training or strategy development sessions.
  • Provide administrative support to the Project Officer for reporting, scheduling, and documenting drain cleaning and waste management activities.
  • Share weekly and monthly reports, materials requisitions, challenges, and recommendations. Maintain accurate and up-to-date records of project documentation, including photos and all project activities and outcomes.
  • Facilitate visits from CiC, CMO, other stakeholders, and donors, and report on these visits at the camp level.
  • Support and consider gender, protection, and GBV concerns in all aspects of activities.
  • Promote and adhere to the principles and guidelines of the Prevention of Sexual Exploitation and Abuse (PSEA).
  • Develop and follow weekly and long-term work plans for project implementation.
  • Attend regular staff coordination meetings and share achievements.

B. Management of Drain Cleaning and Waste Management Activities

  • Support the Project Officer in devising weekly and long-term work plans for the implementation of drain cleaning and waste management activities.
  • Provide inputs for the elaboration of procurement plans as requested by the Project Manager.
  • Flag any foreseen challenges or issues related to drain cleaning and waste management to the Project Officer and Project Manager, including security incidents.
  • Ensure compliance with internal procedures and donor requirements.
  • Ensure thorough reporting of drain cleaning and waste management activities to the Project Manager.

C. Ensuring Protection Mainstreaming in Activities

  • Support and consider gender, protection, and GBV concerns in all aspects of activities.
  • Adhere to and promote the principles and guidelines of the Prevention of Sexual Exploitation and Abuse.
  • Support and promote the participation of women, youth, and marginalized groups.
Immediately refer identified protection cases to the Program Manager for referral to protection actors.
Required qualifications and technical expertise

The candidate must have the following educational degree                                                                            

  • Diploma / Bachelor’s degree in civil engineering, Sanitation; Water Resources, Public Health or another relevant technical field with 1/2 years’ experience.
Selection Criteria
  • Fluency in written and spoken English.
  • Strong organisational skills
  • Strong interpersonal skills and ability to effectively communicate with relevant parties.
  • Flexibility and adaptability are essential, as well as the ability to plan.
  • Positive attitude and a willingness to learn
  • Comfortable working in refugee camp settings and spending the majority of time in the field
  • Comfortable working in a cross-cultural environment
How to apply

The application form must be submitted in English, with a CV, a cover letter, and application form. The application form is available here. (Download the form and attach with e-mail)

Please send your application by 22 June 2024 to the following addresses:

by e-mail: bangladesh.jobs@acted.org 

Please write in the subject line of your application “Application for Project Assistant-DMI”. To ensure your application in our recruitment process, kindly remember to include the specified subject line in your email. Ensure a working phone number/email address is included in the application. Shortlisted candidates will be notified by phone. Please be aware that the application material is not returnable.

Acted does not charge money or any kind of fee at any stage of the recruitment process.

Ethnic Groups, PWSN & Female candidates are strongly encouraged to apply