Administration & HR
HR-N2
Version 01/2022

Job Description

Position Project Officer - CDCS Starting Date ASAP
Duration 6 Months Publication Date 06 June 2024
Location Cox’s Bazar Type of contract Full Time/contractual
Salary 60,000-62,000 BDT    
About ACTED
Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and it’s 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the center and provides tailored support to local needs. More on www.acted.org

In Bangladesh, ACTED started its activities in 2017 in order to respond to the Rohingya Refugee Crisis in the sector of Site Management, Natural Resource Management, Community Based Protection,Information Management, Drain Monitoring & Intervention, Emergency Preparedness Response, & SuLMER & CDCS in the Camps of the Kutupalong-Balukhali Expansion Site, Cox’s Bazar. 
Code Of Conduct
All staff is required to abide by and observe:
  • NGO Child protection policy
  • NGO Code of conduct
  • NGO Anti-terrorism & Anti-Fraud policy
  • NGO Data Protection Policy
  • Non-discrimination policy
  • Transparency, integrity, and accountability
  • Goodwill and positive attitude in the accomplishment of his/her tasks
  • Cooperative attitude in interactions with NGO staff and the camp population
  • Promotion of and adherence to Prevention of Sexual Exploitation,Abuse and harrasement principles and guidelines
  • Confidentiality
Key roles and responsibilities
Programming
    • Project Planning
  • Prepare the work plan and time schedules for implementing the CDCS activities;
  • Support the identification and planning of technical skills and requirements to implement the project as per relevant standards.
    • Project Implementation Follow-up
  • Coordinate and implement day to day CDCS activities with stakeholders in field ensuring that technical quality and standards are considered and respected during project(s) implementation;
  • Ensure CDCS activities are on time, target and budget, using effective M&E systems to reach desired impacts;
  • Assist the Project Manager to trouble-shoot any unforeseen challenges during the project implementation;
  • Provide regular and timely updates on progress and challenges to the Project Manager and other team members;
    • Documenting and Compliance
  • Keep record of all CDCS activity documents, in particular beneficiary list, completion certificates, attendance sheets, etc.;
  • Help maintaining a beneficiary master database containing all beneficiary registration and baseline information as well as the CDCS activities from which the beneficiaries benefitted ensure the data is protected from misuse in line with ACTED’s data protection policy;
  • Ensure staff awareness of, and respect of, ACTED’s code of conduct, FLATS procedures and donor requirements.
    • Beneficiary Engagement and Accountability
  • Adhere to ACTED’s Code of Conduct and treat all beneficiaries with respect and without any distinction or discrimination based on nationality, race, ethnicity, tribe, gender, religious beliefs, political opinion or disability;
  • Select the beneficiaries benefitting from CDCS activities;
  • Communicate ACTED’s Complaints and Response Mechanism target communities and participate in solving complaints related to the project in coordination with the AMEU.
    • Internal Coordination
  • Participate in project coordination meetings with the whole project team.
    • External Coordination and Stakeholder Engagement
  • Undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation;
  • Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings;
  • Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon - rather than replicate - the work of others.
    • Partner Management
  • Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements;
  • Refer partners to relevant ACTED staff to support and/or train them in FLATS procedures where relevant;
  • Participate in review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration, and ensure that any issues or disputes are resolved in a timely manner.
    • Security
  • Ensure that each member of the CDCS team is aware of security issues, policies, SOPs and they follow them accordingly.

Human Resource

  • Participate in the recruitment of CDCS technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc.);
  • Ensure that CDCS staff understand and are able to perform their roles and responsibilities;
  • Follow-up the work plans and day-to-day activities of the CDCS staff;
  • Manage the project staff in cooperation with the Project Manager;
  • Ensure a positive working environment and good team dynamics among [sector] staff;
  • Ensure capacity building among staff in CDCS.

Logistics

  • Contribute to the development of procurement plans;
  • Send accurate and precise order forms in a timely manner;
  • Ensure a proper management and use of the project assets and stocks;
  • Plan CDCS team movements based on available fleet and applicable policies

Finance

  • Forecast monthly cash requirements for [sector] activities and submit to the PM

Quality Control

  • Assess the CDCS activities undertaken and ensure efficient use of resources;
  • Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of CDCS activities;
  • Assists with monitoring the CDCS activities implemented by partners (if any) in the field;
  • Document lessons learned and best practices and share them with the Project Manager so they can be reflected in project planning and decision making.

Grant Management

  • Ensure adherence to donor procedures by project staff;
  • Support the Project Manager in the preparation of progress and final reports, ensuring the quality and accuracy of technical information for CDCS activities
  • Participate in communication activities through the regular collection of pictures and stories related to project activities;
  • Participate in new proposal development processes through the provision of expert programmatic advice related to contextual knowledge.

Other

  • Offer technical support and inputs to other projects in similar sectors (e.g. BOQ design);
  • Any other tasks as assigned by the Line Manager.
Required qualifications and technical expertise

The candidate must have the following educational degree                                                                            

  • Bachelor’s Degree in Social Science, Development studies, or a related subject with 2/3 years experience.
  • Masters’s Degree in any relevant field is preferable with 1/2 experience
Selection Criteria
  • Fluency in written and spoken English.
  • Strong organizational skills
  • Strong interpersonal skills and ability to effectively communicate with both field teams, local authorities, and local communities
  • Flexibility and adaptability are essential, as well as the ability to plan.
  • Positive attitude and a willingness to learn
  • Comfortable working in refugee camp settings and spending majority of time in the field
  • Comfortable working in a cross-cultural environment
How to apply
The application form must be submitted in English, with a CV, a cover letter, and application form. The application form is available here. (Download the form and attach with e-mail)
Please send your application by 15 June 2024 to the following addresses:
by e-mail: bangladesh.jobs@acted.org 

Please write in the subject line of your application “Application for Project Officer-CDCS”. Ensure a working phone number is included in the application. Shortlisted candidates will be notified by phone. Please be aware that the application material is not returnable.

Ethnic Groups, PWSN & Female candidates are strongly encouraged to apply