Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and it’s 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the center and provides tailored support to local needs. More on www.acted.org

In Bangladesh, ACTED started its activities in 2017 in order to respond to the Rohingya Refugee Crisis in the sectors of Site Management, Disaster Risk Reduction, Community Protection, Information Management, Drain Monitoring & Intervention, Emergency Preparedness Response in the Camps of the Kutupalong-Balukhali Expansion Site, Cox’s Bazar. 

All staff is required to abide by and observe :

• NGO Child protection policy
• NGO Code of conduct
• NGO Anti-terrorism & Anti-Fraud policy
• NGO Data Protection Policy
• Non-discrimination policy
• Transparency, integrity, and accountability
• Goodwill and positive attitude in the accomplishment of his/her tasks
• Cooperative attitude in interactions with NGO staff and the camp population
• Promotion of and adherence to Prevention of Sexual Exploitation, Abuse and harassment principles and guidelines
• Confidentiality

FUNCTIONS

Project Planning

• Develop overall project implementation strategy, systems, approaches, tools, and materials,
• Obtaining all necessary authorization from relevant local authorities,
• Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives,
• Supervise regular assessment of site infrastructure and physical service delivery in the informal settlement (e.g. drainage, roads, water supply, community infrastructure);
• Preparing plans for site works and overseeing implementation by casual labors/contractors as needed.
• Considering the environmental impacts of infrastructure works from planning to implementation and taking all the necessary measures to mitigate the impacts as much as possible.  
• Conduct assessments to identify infrastructure needs related to drain cleaning activities, waste collection& management, with a focus on improving vulnerable resident’s access to services,
• Ensure all the necessary measures to guarantee the safety of casual labours, contractors and site population are in place through the implementation of drain cleaning activities, waste collection& management,

Project Implementation Follow-up

• Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
• Organize regular project coordination meetings with project team
• Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
• Ensure project implementation is on time, target, and budget, using effective M&E systems to reach desired impacts,
• Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards,
• Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
• Regular update the work plan, output tracker, PMF and other documents relevant for effective project management
• Supervise the selection of casual labours in cooperation with communities and ensure that there is an equal representation of gender, age and minorities within the workforce.
• Preparing plans for site works, and overseeing implementation by casual labours /contractors as needed;
• Ensure all the necessary measure to guarantee safety of casual labours, contractors and site population are in place through the implementation of drain cleaning activities, waste collection& management works,
• Store, manage and maintain tools and items for drain cleaning activities, waste collection& management works in coordination with the logistic department and ensuring compliance to internal procedures,
• Coordinate with other department regarding procurement of any material resources for drain cleaning activities, waste collection& management works,
• While carrying out drain cleaning activities, waste collection& management intervention always paying special attention to accessibility and special needs of vulnerable group, particular of people with limited mobility
• Document good practices and lessons learned in collaboration with the Appraisal, Monitoring, and Evaluation (AME) team.
•  Provide support to the AME team to conduct independent monitoring and evaluation activities.

Administration and Operational Management of Project Implementation

Finance

• Review the BFU(s) and provide accurate forecasts with BOQs
• Forecast monthly cash requirements of the project and submit to Finance

Log & Security

• Send accurate and precise order forms in a timely manner
• Contribute to the development of Procurement plans
• Ensure proper management and use of the project assets and stocks
• Confirm quality of material selection when applicable
• Plan team movements based on available fleet and applicable policies
• Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly,
• Contribute to the updating of the security guidelines in the project area of intervention.

HR

• Commitment to continuous learning through trainings and timely identification of capacity-building needs and opportunities, in coordination with the HR department.
• Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
• Ensure that project staff understand and can perform their roles and responsibilities
• Follow-up the work plans and day-to-day activities of the project staff,

Transparency

• Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled, and filed according to ACTED procedures,
• Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures,.

Quality Control

• Assess the activities undertaken and ensure efficient use of resources.
• Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities,
• Ensure lessons learned are documented, shared, and reflected in project planning and decision-making,
• Advise on, and assist with, project reviews conducted by AMEU,
• Ensure quality control, analysis of added value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development,

Reporting

• Provide regular and timely updates on progress and challenges to supervisors and other team members,
• Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
• Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided
• Compile and maintain a tracker database of all drains and provide regular feedback.

External Relations & Reporting

• Work closely together with UNHCR, DRR and WASH partners to improve planning, monitoring and coordination of drain cleaning activities across 16 UNHCR camps at focal agency.
• Establish a link between drain cleaning actors and waste management actors to ensure proper segregation and disposal of waste.
• Manage external visits from visitors, high delegates, and donor delegates
• Liaison and coordination with all humanitarian partners working in the site.
• Liaison and coordination with Camp-in-Charge (CiC) and local authorities.
• Develop and maintain an effective working relationship with other relevant external stakeholders including partner agencies, field coordinators, and other sector colleagues.

Ensure protection mainstreaming through the activities

• Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals of safeguarding implementation. Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.
• Provide frontline support to staff in relation to material, administrative and logistical needs to enable their work efficiently.
• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

The candidate must have the following educational degree ;                                                                          

• An advanced university degree in one of the following fields is required: Civil engineering, public health, social sciences, sanitary engineering or another relevant technical field with 2/3 years experience in the relevant field
• Additional relevant post-graduate courses that complement/supplement the main degree is a strong asset with 1/ 2 years experience in a relevant field

• Fluency in written and spoken English.
• Strong organizational skills
• Strong management skill
• Strong interpersonal skills and ability to effectively communicate with field teams, local authorities, and local communities
• Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently.
• Positive attitude and a willingness to learn
• Comfortable working in refugee camp settings
• Comfortable working in a cross-cultural environment

The application form must be submitted in English, with a CV, a cover letter, and three references. The application form is available here. (Download the form and attached with e-mail)

Please send your application by 16 March 2024  to the following addresses:

• by e-mail: bangladesh.jobs@acted.org

Please write in the subject line of your application “Application for Project Manager-DMI”. Ensure a working phone number is included in the application. Shortlisted candidates will be notified by phone. Please be aware that application material is not returnable.