Created in 1993, Acted is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, Acted implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

Acted goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and it’s 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, Acted puts local territories at the center and provides tailored support to local needs. More on www.acted.org

In Bangladesh, Acted started its activities in 2018 in order to respond to the Rohingya Refugee Crisis in the sectors of Site Management, Natural Resource Management, Community Based Protection, Information Management, Watershed Management, SuLMER, Emergency Preparedness Response, CDCS & Community Libraires in the Camps of the Kutupalong-Balukhali Expansion Site, Cox’s Bazar. 

All staff is required to abide by and observe :

• NGO Child Protection Policy
• NGO Code of conduct
• NGO Anti-terrorism & Anti-Fraud policy
• NGO Data Protection Policy
• Non-discrimination policy
• Transparency, integrity, and accountability
• Goodwill and positive attitude in the accomplishment of his/her tasks
• Cooperative attitude in interactions with NGO staff and the camp population
• Promotion of and adherence to Prevention of Sexual Exploitation, Abuse and harassement principles and guidelines
• Confidentiality

Acted has a zero-tolerance approach to sexual exploitation, abuse, and harassment (SEAH) and strives to recruit those who share our values.

• All candidates will be subject to a pre-employment check that includes satisfactory references, screening, and criminal checks in line with legal requirements.
• All candidates who have been offered a position will sign and respect Acted’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.
• Managers will have a special responsibility to foster a safe environment.
• Misconduct can lead to serious disciplinary sanctions.

A. Recruitment & Onboarding Support

• Assist in scheduling job interviews, handling reference checks, and preparing contract documentation.
• Ensure workspace setup and onboarding formalities, including staff ID issuance and login access.
• Open, update, and maintain HR files (both hard and soft copies) for recruitment, contracts, attendance, leave, and exits.

HR Administration

• Regularly scan and upload HR records, including attendance sheets, recruitment documents, and appraisal forms, to shared drives and the Archive.
• Track staff absences, update timesheets, and assist with payroll preparation and Titanic report data collection.
• Respond to routine HR inquiries from staff and guide them through basic administrative procedures.

Administrative & Office Support

• Manage office supplies, stationery, cleaning items and supervise supporting staff (e.g. cleaners), ensuring proper restocking and hygiene standards.
• Organize logistics for staff training, workshops, internal events, and guest accommodations, coordinating with Finance/Logistics teams.
• Assist in visitor management, ID card issuance, camp pass arrangements for international staff and guests.

Exit & Clearance Procedures

• Help facilitate exit formalities: asset returns, exit interviews, and documentation coordination with Finance.
• Ensure closure of personal files and update HR systems to reflect exit status.

Reporting & Filing

• Prepare monthly HR/Admin activity summaries and contribute inputs to HR reports.
• Maintain a structured, confidential filing system for HR and administrative records, with periodical audits for completeness.

Cross-functional Coordination

• Work closely with HR, Finance, Logistics, Security, and Program departments to ensure seamless support for internal and field operations.

• Assist during HR/Admin audits and liaise with stakeholders to collect relevant documentation.

The candidate must have the following educational degree                                                                            

• Bachelor or Diploma degree in human resources management, Business Administration, Public Administration, or a related field.

• At least 2-3 years experience in HR/Admin support in NGOs or INGOs, especially in Cox’s Bazar or similar contexts.
• Familiarity with field-level HR processes (onboarding, recruitment databases, exit procedures) is an advantage.
• Excellent command of Bangla and English (spoken and written). Experience with Rohingya-language engagement is a plus.
• Proficiency with MS Office suite; comfort with digital filing systems and basic HRIS tools.
• Strong organizational, interpersonal, and communication skills. High attention to detail and ability to multitask.
• Capacity to maintain confidentiality and professionalism under pressure.
• High level of honesty and integrity.
• Strong interpersonal skills and ability to work in teams and multi-cultural environments.
• Female candidates will be given priority.

For your understanding of Acted’s recruitment process, please review our Recruitment Procedure Memo before applying. The memo is available in both languages below:
English Version & Bangla Version

The application form must be submitted in English, with a CV, a cover letter, and application form. The application form is available here. (Download the form and attach with e-mail)

Please send your application by 16 December 2025 to the following addresses:
by e-mail: bangladesh.jobs@acted.org 

Please write in the subject line of your application “Application for HR & Admin Assistant”. To ensure your application in our recruitment process, kindly remember to include the specified subject line in your email. Ensure a working phone number/email address is included in the application. Shortlisted candidates will be notified by phone. Please be aware that the application material is not returnable.

Acted does not charge money or any kind of fee at any stage of the recruitment process.