Administration & HR
HR-N2
Version 01/2022

JOB DESCRIPTION

Position Database Officer – NRM Starting Date  ASAP
Duration 31 December 2025 Publication Date 15 September 2025
Location Cox’s Bazar Type of contract Full Time/contractual
Salary 70,000-73,000 BDT    
Ethnic Groups, PWSN & Female candidates are strongly encouraged to apply.
About Acted

Created in 1993, Acted is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, Acted implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

Acted goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and it’s 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, Acted puts local territories at the center and provides tailored support to local needs. More on www.acted.org

In Bangladesh, Acted started its activities in 2018 in order to respond to the Rohingya Refugee Crisis in the sectors of Site Management, Natural Resource Management, Community Based Protection, Information Management, Watershed Management, SuLMER, Emergency Preparedness Response, CDCS & Community Libraires in the Camps of the Kutupalong-Balukhali Expansion Site, Cox’s Bazar. 

Code Of Conduct

All staff is required to abide by and observe:

  • NGO Child protection policy
  • NGO Code of conduct
  • NGO Anti-terrorism & Anti-Fraud policy
  • NGO Data Protection Policy
  • Non-discrimination policy
  • Transparency, integrity, and accountability
  • Goodwill and positive attitude in the accomplishment of his/her tasks
  • Cooperative attitude in interactions with NGO staff and the camp population
  • Promotion of and adherence to Prevention of Sexual Exploitation, Abuse and harassment principles and guidelines
  • Confidentiality

Acted has a zero-tolerance approach to sexual exploitation, abuse, and harassment (SEAH) and strives to recruit those who share our values.

  • All candidates will be subject to a pre-employment check that includes satisfactory references, screening, and criminal checks in line with legal requirements.
  • All candidates who have been offered a position will sign and respect Acted’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.
  • Managers will have a special responsibility to foster a safe environment.
  • Misconduct can lead to serious disciplinary sanctions.
Key roles and responsibilities

1. Project Implementation & Information Management

  • Prepare, compile, and sort documents for data entry with validation checks in place.
  • Design and revise data collection tools based on field experience, evolving needs, and lessons learned.
  • Enter data accurately and efficiently into prescribed databases, forms, and systems.
  • Verify data accuracy and completeness; follow up with enumerators or monitors to resolve discrepancies.
  • Maintain clean, up-to-date datasets by removing duplicates and correcting errors.
  • Supervise or conduct data collection exercises in the field.
  • Create visual information products (e.g., site profiles, infographics, charts, brief reports) related to:
    • Service delivery
    • Population movements
    • Community feedback (CwC)
    • Risk of evictions
    • Community governance
    • Complaints and referrals
  • Ensure strict compliance with data confidentiality and protection protocols.
  • Support continuous improvement of information management systems, including tool/database design and data oversight.
  • Store and archive soft and hard copies of project documentation (photos, reports, meeting minutes, etc.) in line with ACTED and donor procedures.

2. Beneficiary Data Management

  • Responsible for sending weekly beneficiary data to WFP for approval.
  • Analyze and report on:
    • Female participation
    • Persons with disabilities (PWDs)
    • Unique beneficiaries
    • Extension cases
  • Manage and compile beneficiary attendance sheets and ensure accuracy for payment processing.
  • Support any data analysis tasks assigned by the Senior Database Officer or Project Manager.

3. Attendance and Payment

  • Compile and verify weekly and monthly attendance sheets for beneficiaries.
  • Ensure attendance data is accurately linked to payment processing and shared with relevant departments.
  • Follow up on payment-related issues and coordinate with finance and HR teams to ensure timely disbursement.
  • Maintain records of payment status and support reconciliation processes.

4. Reporting

  • Prepare and submit weekly and monthly reports, including:
    • Updated databases
    • Information products
    • Attendance and beneficiary analysis
    • Payment tracking summaries
  • Ensure timely reporting of challenges, incidents (e.g., evictions, floods), and security concerns to the Project Manager.

5. Protection Mainstreaming

  • Integrate gender, protection, and GBV considerations into all data and field activities.
  • Promote and adhere to PSEA (Prevention of Sexual Exploitation and Abuse) policies.
  • Support inclusive participation of women, youth, and marginalized groups in governance and SMS activities using IM tools.
  • Refer and follow up on protection cases with relevant partners.
  • Ensure sensitive data is handled with confidentiality and shared only when strictly necessary.

6. Project Management & Coordination

  • Assist the Project Manager in developing weekly and long-term work plans, especially for IM activities.
  • Attend coordination meetings and ensure alignment with the broader project team.
  • Schedule and follow up on stakeholder meetings and maintain stakeholder engagement records.

7. HR & Admin Support

  • Compile and submit:
    • Attendance sheets
    • Phone bills
    • Other HR/admin-related documentation for the NRM team
  • Support recruitment and training of enumerators for data collection.
  • Identify and communicate capacity-building needs to the line manager/HR.

8. Compliance & Documentation

  • Ensure compliance with ACTED and donor procedures.
  • Maintain accurate records of all project documentation in both soft and hard formats.

9. Other Duties

  • Translate documents (e.g., reports, signs, beneficiary lists) as needed.
    • Perform any additional tasks assigned by the Project Manager.
Required qualifications and technical expertise

The candidate must have the following educational degree

  • Bachelor Degree in Information Management/ Statistics/ Econimic/ Urban Planning or any other relevant subject.
  • Masters Degree in any relevant field is préférable
Selection Criteria
  • At least 2-3 year of experience in related field
  • Previous experience conducting field data collection with humanitarian or development organizations desirable
  • Advance working knowledge on software programs (MS Word, Excel, PowerPoint, ODK, KOBO etc.).
  • Ability to assume multiple project responsibilities in a focused and dedicated manner.
  • Experience in data processing and analyzing with NGOs.
  • Proven linguistic proficiency, advanced editing skills and command of English is mandatory.
  • Familiarity with data collection and visualization tools.
  • Demonstrated ability to work quickly, accurately, meet deadlines, and process information in support of changing program activities is necessary.
  • Ability to manage time effectively and work in a fast-paced, results-oriented work environment.
  • Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently.
  • Positive attitude and a willingness to learn
  • Comfortable working in a cross-cultural environment
How to apply

The application form must be submitted in English, with a CV, a cover letter, and application form. The application form is available here. (Download the form and attach with e-mail)

Please send your application by 24 September 2025 to the following addresses:
by e-mail: bangladesh.jobs@acted.org 

Please write in the subject line of your application “Application for Database Officer-NRM”. To ensure your application in our recruitment process, kindly remember to include the specified subject line in your email. Ensure a working phone number/email address is included in the application. Shortlisted candidates will be notified by phone. Please be aware that the application material is not returnable.

Acted does not charge money or any kind of fee at any stage of the recruitment process.