LOGISTICS
PRO-05.1
Version 01/2022
Position Project Manager - Community Libraries Starting Date  ASAP
Duration 31 December 2025 Publication Date 22 June 2025
Location Cox’s Bazar Type of contract Full Time/contractual
Salary 120,000-125,000 BDT    
About Acted

Created in 1993, Acted is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, Acted implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

Acted goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and it’s 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, Acted puts local territories at the center and provides tailored support to local needs. More on www.acted.org

In Bangladesh, Acted started its activities in 2018 in order to respond to the Rohingya Refugee Crisis in the sectors of Site Management, Natural Resource Management, Community Protection, Information Management, Watershed Management, SuLMER, Emergency Preparedness Response, CDCS & CL in the Camps of the Kutupalong-Balukhali Expansion Site, Cox’s Bazar. 

Code Of Conduct

All staff is required to abide by and observe :

  • NGO Child protection policy
  • NGO Code of conduct
  • NGO Anti-terrorism & Anti-Fraud policy
  • NGO Data Protection Policy
  • Non-discrimination policy
  • Transparency, integrity, and accountability
  • Goodwill and positive attitude in the accomplishment of his/her tasks
  • Cooperative attitude in interactions with NGO staff and the camp population
  • Promotion of and adherence to Prevention of Sexual Exploitation, Abuse and harassment principles and guidelines
  • Confidentiality

Acted has a zero-tolerance approach to sexual exploitation, abuse, and harassment (SEAH) and strives to recruit those who share our values.

  • All candidates will be subject to a pre-employment check that includes satisfactory references, screening, and criminal checks in line with legal requirements.
  • All candidates who have been offered a position will sign and respect Acted’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.
  • Managers will have a special responsibility to foster a safe environment.
  • Misconduct can lead to serious disciplinary sanctions.
Key roles and responsibilities

Project Planning

  • Develop overall project implementation strategy, systems, approaches, tools, and materials,
  • Obtaining all necessary authorization from relevant local authorities,
  • Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives, and coordinate with partners in camp.
  • Identify potential risks or challenges to project delivery, develop mitigation strategies, and implement corrective actions in a timely manner.
  • Contribute to develop project implementation SoP, Guidelines, project concept note for expansion of the project in other areas based on the lessons learned

Project Implementation Follow-up

  • Supervise all project activities, ensuring they align with the approved project work plan, objectives, and timelines.
  • Ensure that key milestones and deliverables are met on time and within scope, addressing any challenges or delays in coordination with relevant teams.
  • Ensure technical quality and standards are maintained throughout all aspects of project implementation.
  • Ensure project implementation is on time, target, and budget, using effective M&E systems to reach desired impacts,
  • Continuously update the work plan, output tracker, PMF and other documents relevant for effective project management
  • Ensure the active engagement of the community and keep their best interest in mind
  • Coordinate with other departments regarding procurement of any material resources

Management of Project implementation
Finance

  • Proactively manage the project budget by forecasting full requirements of the project and updating regularly with involvement of finance where needed.
  • Review the BFU(s) and provide accurate forecasts with detailed BOQs

Logistics & Security

  • Send accurate and precise order forms in a timely manner
  • Contribute to the development of Procurement plans
  • Ensure proper management and use of the project assets and stocks
  • Plan team movements based on available fleet and applicable policies
  • Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly,

HR

  • Commitment to continuous learning as a project manager and for the team. This can be done through training and timely identification of capacity-building needs and opportunities, in coordination with the HR department.
  • Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them, interviews etc.)
  • Ensure that the project staff understand and can perform their roles and responsibilities
  • Follow-up the work plans and day-to-day activities of the project staff

Transparency

  • Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc.) are adequately prepared, compiled, and filed according to Acted procedures
  • Ensure staff awareness of, and respect of, Acted’s code of conduct and FLATS procedures

Quality Control

  • Assess the activities undertaken and ensure efficient use of resources.
  • Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities,
  • Ensure lessons learned are documented, shared, and reflected in project planning and decision-making
  • Ensure that the project is implemented in accordance with relevant Acted technical guidelines and standards

Reporting

  • Provide regular and timely updates on progress and challenges to supervisors, team members and (financial) partners
  • Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up
  • Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided

Stakeholder management

  • Work closely together with specifically CBP team and other project teams in Acted
  • Manage external visits from visitors, high delegates, and donor delegates
  • Liaison and coordination with all humanitarian partners working in the camps
  • Liaison and coordination with Camp-in-Charge (CiC) and local authorities, community leaders, community groups, etc.
  • Develop and maintain an effective working relationship with other relevant external stakeholders including partner agencies, field coordinators, and other sector colleagues.

Ensure protection mainstreaming through the activities

  • Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the project’s goals of safeguarding implementation. Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.
  • Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.
  • Promote AGD mainstreaming in project team and in Acted.

Required qualifications and technical expertise

The candidate must have the following educational degree;

  • Bachelor's Degree in Social Sciences, Development Studies, International Relations, or other relevant subject.
  • Master’s degree in any relevant field is preferable
Selection Criteria
  • Minimum 5-7 years’ experience in a humanitarian/development sector
  • Minimum 2-3 years’ experience in a management/technical position
  • Fluency in written and spoken English
  • Previous experience with humanitarian or development organizations desirable
  • Strong organizational skills
  • Strong interpersonal skills and ability to effectively communicate with both field teams, local authorities, and local communities
  • Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently
  • Comfortable working in refugee camp settings and spending majority of time in the field
  • Skilled & experienced in community Engagement to promote active participation and ownership of community (experience at least 4 years)
  • Creative thinking and open-minded approach to finding solutions (lifetime experience)
  • Women empowerment and engagement (lifetime passion)
  • Strong believer in a continuous learning process for yourself and your team
How to apply

The application form must be submitted in English, with a CV, a cover letter, and application form. The application form is available here. (Download the form and attach with e-mail)

Please send your application by 28 June 2025 to the following addresses:
by e-mail: bangladesh.jobs@acted.org

Please write in the subject line of your application “Application for Project Manager – Community Libraries”. To ensure your application in our recruitment process, kindly remember to include the specified subject line in your email. Ensure a working phone number/email address is included in the application. Shortlisted candidates will be notified by phone. Please be aware that the application material is not returnable.

Acted does not charge money or any kind of fee at any stage of the recruitment process.

Ethnic Groups, PWSN & Female candidates are strongly encouraged to apply