Consultant for Cash Transfer Programming Mentoring for Rapid Emergency Response
TERMS OF REFERENCE

1. Basic Information:

Title of the Work

Cash Transfer Programming Mentoring for Rapid Emergency Response

Duration

August 01 - October 31, 2019

Background

The Start Fund Bangladesh (2017-2020) is a £10 million rapid emergency response pool fund set up by the Start Network with support from UK aid. Modelled on the successful Start Fund that activates funding within 72 hours of a crisis alert, reaches the beneficiaries within 7 days of the project start and finishes within 45 days. The fund has been setup to be accessible to both national and international member NGOs operating in Bangladesh to respond early and fast to under the radar emergencies in Bangladesh, while the funding decisions and governance are led by its member international, national and local NGOs. As such, the expected impact and outcome of Start Fund Bangladesh is that “Loss of lives, livelihoods and dignity are minimised”, given that the “Humanitarian responses are rapid, informed and adapted to the need of the affected communities” respectively.
In between June 2017 to November 2018, Start Fund Bangladesh has one the earliest responders to nine small and medium emergencies, reaching 0.2 million people through awarding £2.2 million, of which 75% of the overall reach and more than 62% expenditure was through cash based interventions. Apart from cash based programming, localization is also a non-negotiable principle for Start Fund as a Grand Bargain signatory. In this regard, Start Fund Bangladesh has very recently facilitated a nationwide CSO mapping exercise to expand its national and local member base. However, the results indicate that although 72% N/LNGOs have recent cash transfer experiences, only 41% have documented policy and procedure on cash transfer for emergencies and a meagre 19% are familiar to market assessments done prior to cash transfers.
Realizing the potential scope to support the finally selected 26 N/LNGOs, who will be having access and involved in the governance of the Fund, Start Fund Bangladesh is planning to roll out a comprehensive mentoring initiative as part of its capacity-building framework through an external consultant service that focuses solely on cash transfer programing. This is expected not only allow these agencies to efficiently manage their response interventions but also enable Start Fund Bangladesh to demonstrate its effectiveness.

Objective of the work

The primary objective of this consultancy is to build rapid humanitarian response capacity of the new national and local members of Start Fund Bangladesh through mentoring support on cash transfer programming (CTP).

Key Accountabilities

  • Diagnosis and review of existing status and best practices (e.g. complaint mechanisms, PDMs, needs and market assessment) and key lessons for cash transfers including instruments, strategies, policies, process and tools required to improve organizational readiness for CTP  in Bangladesh
  • Drawing comparisons and integrating learnings from the Cash Working Group in Bangladesh and CaLP (e.g. coordination toolkit) to ensure buy in from relevant stakeholders
  • Carry out organizational capacity assessment to better inform the kind of support that the N/LNGOs will need to improve the institutionalisation of cash transfer program in a contextual manner along with risk management mechanism in remote areas
  • Utilising the outputs from the above for the development of a basic CTP training module (preferably based on CaLP level 1 training) and training facilitation on CTP to address capacity gaps

Deliverables

  • An inception report highlighting review and analysis of CTP best practices and innovations on process, tools, policy/ strategy, coordination and accountability mechanisms relevant to organizational readiness
  • A contextualized basic CTP (preferably based on CaLP Level 1 training) training module that looks at the existing resources and documentation
  • A four day training utilizing the module targeting to enhance skills and knowledge relevant to the capacity building needs followed by distant mentoring support
  • A final report along with the finalized module

Expected Outputs of the Consultancy:

Following on from this consultancy the Start Fund Bangladesh’s N/LNGO members will be able to further enhance their efficiency and effectiveness during rapid emergency response through capacity building and necessary mentoring support

 Work Location

Dhaka

Responsible organization and Contact Information

ACF Bangladesh, Orin Tower, House 23, Road 113A, Gulshan 2, Dhaka 1212, Bangladesh

2. Estimation of days:

Expected to be 90 days (August 01 – October 31, 2019)

    • Inception report: by mid-August 2019
    • Development of training materials: by end of August 2019
    • Training facilitation: by mid-September 2019
    • Online mentoring support: up to mid October 2019
    • Final report and module submission: by end of October 2019

3. Validation of the Proposal:

All cost should be quoted in Bangladesh Taka (BDT) and will remain valid up to ninety (90) days from the date of proposal submission.

4. Outline of the Financial Proposal:

The financial proposal should include VAT and TAX (all-inclusive and will be deducted at source during settlement of invoice as per government rule). Please note that, the amount mentioned in the financial proposal will be assessed in line with the quality of the technical proposal.

5. General condition of consultancy:

  • The consultant/s need to work with Start Fund Bangladesh team at the SFB Secretariat (i.e. ACF Dhaka office) 2-5 days/ as required at the initial stage and during report writing period.
  • The payment will be made in three trenches. First trench of 30% upon submission of the inception report (see deliverable A), second trench of 40% after the submission of the draft module and workshop facilitation (see deliverable B and C), and the remaining 30% upon the validated final submitted report and module (see deliverable D).
  • The consultant will conduct the work using own computer equipment.
  • The consultant will have to bear the transport and accommodation costs for the assignment.
  • Start Fund Bangladesh will bear the cost of arranging venue, accommodation and materials for the training.

6. Criteria for Selection:

We will therefore be selecting the consultant following a two-staged evaluation. For the first stage, the following criteria will be used for shortlisting.

Criteria

Total Points

Capacity and Experience:

  • Experience of cash based interventions in humanitarian context globally as well as Bangladesh
  • Experience of facilitating similar trainings preferably on cash based intervention
  • Familiarity with the work done by CaLP and Cash Working Group as well as recent developments in localization of aid agenda along with sectoral standards like CHS, Sphere etc.

45%

Technical Approach:

  • Understanding of the ToR
  • Proposed methodology and work plan
  • Team composition and roles

30%

Overall Technical Evaluation Points

75%

Financial Evaluation

25%

Total

100%

The shortlisted consultant (or firm) will be then called for an interview and the final contract will be offered upon satisfactory performance.

7. Competencies Required:

The consultant (or consulting firm) we are looking for preferably meets the following competencies -

  • Awareness and understanding of the humanitarian system and standards along with experience of emergency response/recovery preferably through cash based interventions in Bangladesh
  • Experience of facilitating similar trainings preferably on cash based intervention
  • Familiarity with the work done by CaLP and Cash Working Group as well as recent developments in localization of aid agenda
  • Academic degree in Disaster Management, Social Sciences, Business Administration, Economics, Development Studies, Organizational Development or other relevant technical areas.
  • Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions
  • Excellent analytical, report writing, presentation, and training facilitation skills.
  • Fluency in written and spoken English and Bangla

8. Supervision:

The consultant will design and conduct the assignment in consultation with the Start Fund Bangladesh team especially Program Coordinator.

9. Confidentiality:

All the outputs will be treated as Start Fund Bangladesh’s property and the outputs or any part of it cannot be sold, used or reproduced in any manner without prior permission from the Start Fund Bangladesh.

10. Submission of Expression of Interest (EOI):

The consultant will confirm his expression of interest and submit a proposal (2 copies of both technical and financial in printed copies including work plan, team composition, relevant experience, itemized fees etc. of max 10 pages) according to the Terms of Reference (TOR) in a closed envelope clearly marked as EOI- Cash Transfer Programing Mentoring for Rapid Emergency Response on or before 18 July 2019 at ACF Bangladesh, Orin Tower, House 23, Road 113/A, Gulshan 2, Dhaka 1212, Bangladesh.

In case of any query please contact Shofiul Alam (email: progco@startfundbangladesh.org; mobile: +8801882086243)