Since 1963 and in 146 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that delivers technical and management assistance in agribusiness, financial services, enterprise development, community development and food security in order to promote broad-based economic growth and vibrant civil society.

OVERVIEW:

The "Bangladesh Climate Smart Livestock (BCSL)" project, funded by USDA and implemented by ACDI/VOCA is a five-year program. The project seeks to increase the productivity of livestock (cattle and goat) by improving animal health and adoption of new production technologies, while reducing greenhouse gas emissions and conserving land resources. The project also aims to improve and increase the trade of livestock (cattle and goat) by linking producers to end buyers and increasing access to investment capital.

Pursuant to its mission, ACDI/VOCA is seeking experienced and talented professionals for the HR/Admin Specialist position.

The HR/Admin Specialist will be responsible for assisting the Human Resources Manager in ensuring the smooth operation of the project's human resources operations, provides human resource and administrative support, and ensures quality, transparency and consistency of data and processes within the area of responsibility.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Contribute on recruitment processes by maintaining and sorting employment applications received to the Recruitment email account. Follows up with shortlisted job candidates to gather the necessary information. Assists the Human Resources Manager and recruitment panels with scheduling job interviews and coordinating the meeting rooms, as necessary.
• Coordinate onboarding orientation schedule with different departments.
• Drafts employment contracts, associated extensions, salary change notices, Intern & Volunteer agreement and other HR-related correspondence for Human Resources Manager review and further approval.
• Compile monthly payroll information and documentation, including benefits, for Human Resources Manager review, subsequent approval, and timely submission to the Finance Department for processing.
• Coordinate pay period close-out to ensure timely completion and submission of timesheets for timely approval through Unanet system.
• Monitor employee leave balances, cross check with timesheet and leave tracker and provide reports to supervisor.
• Manages standard human resource management systems, including complete and accurate confidential personnel files for all staff, including the employee/position data management process in the Global Employee Management System.
• Coordinate the exit process for separating employees and interns and ensure that debriefs are undertaken at the end of assignments.
• Assists the Human Resources Manager in ensuring that all employees are aware of local labor laws, cultural norms, donor requirements, and organizations policies.
• Conduct reference check, CSI check for candidates, accumulate documents required for recruitments.
• Ensure completion of mandatory e-training, yearly training for staff and update the status annually.
• Assist in the communication of, and follow up on, the requirements of the performance appraisal process; shares, guides and discusses the related documentations and instructions with the employees and supervisors.
• Compile medical and life insurance documentation related to additions and cancellations of employees and their dependents for the Human Resources Manager and Director-Admin review and follow on actions.
• Manage vehicle requirements and assign as necessary. Receive vehicle requisitions from staff & assign vehicles as required asper vehicle policy and verify log sheet to check proper and submit to finance for payment.
• Maintain stock register, Internal memo register, letter incoming out going register Insurance claim register.
• Work on asset tracking, new asset tagging, asset transfer, asset monitoring, yearly physical tracking and reporting.
• Arrange hotel booking for Dhaka office and field staff to stay in preferred hotel in working area as per policy.
• Arrange and manage different types of meetings & workshops throughout the year.
• Maintain and report the Petty cash.
• Ensure the required stationery and other office supplies are available as requirement.
• Monitor and ensure overall cleanliness of office premises, furniture’s and equipment’s regularly.
• Perform any other duties that the Human Resources Manager may assign. 

QUALIFICATION REQUIREMENTS:

• Bachelor’s degree in human resources/business administration or equivalent in related field is required.
• A minimum of 2 years of support-level specialized experience in HR & Admin field. Experience with international development organizations is an added advantage.
• Familiarity with local labor laws, accounting and taxation laws, government regulations, and legal codes and precedents is essential.
• Basic knowledge of principles of human resources including recruitment, compensation and benefits, and employee relations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Strong written communication skills, including demonstrated ability to write required documents in a clear, concise, well-organized manner.
• Proven ability to maintain a high level of confidentiality.
• Ability to work with minimal guidance and manage priorities and workflow.
• Ability to work in a team of diverse individuals.
• Ability to effectively use Microsoft Office including databases and spreadsheets.
• Fluency in Bangla and English is essential.  

TO APPLY:

Please submit a resume and cover letter to BangladeshLAN@joinav.org no later than January 13, 2024. Please include the position title in the subject line.

Due to the high volume of applications, we are not able to respond to inquiries via phone. Only those candidates considered for an interview will be contacted. ACDI/VOCA is an equal opportunity employer. Women, minorities and people from diverse groups are encouraged to apply.