VACANCY ANNOUNCEMENT

Jhpiego, an affiliate of Johns Hopkins University, founded in 1973 at Baltimore, Maryland, USA with the mission to create and deliver transformative health care solutions that save lives. In partnership with national governments, health experts and local communities, Jhpiego builds health providers' skills and develops systems that save lives now and guarantee healthier futures for women and their families. Since inception, Jhpiego worked to save lives and improve health has reached people in more than 150 countries worldwide. Currently, it runs active programs in more than 35 countries across the globe.

NOTE: Due to the high volume of applications received, we will only contact applicants who
are being considered. We will shortlist on rolling basis. Thank you for your understanding.

Job Purpose: The incumbent is responsible to relieve management of HR and administrative details, all projects; coordinate workflow with HR Officer and Admin & IT officer. He/she will support the operations team to ensure day-to-day activities of Health and Gender Support Project (HGSP), Cox’s Bazar.

Main duties & responsibilities:

HR Responsibilities (50%):

• Assist to HGSP recruitment process including but not limited to initiate RRF, communicating & inviting shortlisted candidates for interview, arranging interviews, Prepare recruitment documents etc.
• Onboard new HGSP staff and provide orientation on the day of joining.
• Process the employee personnel file with proper documentation and add information in the ERP system.
• Ensure and manage employee monthly leave and attendance, movement register, timesheet submission.
• Preserve all HGSP HR documents and maintain complete confidentiality.
• Any Other responsibilities given by the supervisor.
• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the program’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Admin Responsibilities (50%):

• Ensure all office supplies are available and generate Purchase Request (PR) for when needed.
• Routinely re-order office supplies through procurement and prepare preserve GRN.
• Prepare office utility/vehicle/air ticket/hotel bill and send to supervisor for review and submit to HGSP finance staff.
• Assist physical inventory counting and keeping record of consumable items
• Assist to complete expense reports after trip.
• Ensure that office tea/coffee materials are served, poured, removed, and cleaned.
• Ensure Load and unload goods in/from vehicles and store them as instructed.
• Assist to organizing and conducting workshops/meetings.
• Manage program logistics (i.e., maintain stock), and issue to staff and record it accordingly.
• Provide services as needed, such as photocopying, binding etc.
• Visits other offices for official purpose as and when required.
• Preserve all HGSP administrative files hard copy as well as soft copy that includes Memo, approved TAR etc.
• Perform other duties as assigned by the Admin & IT officer.

Safeguarding/ PSEA

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Special Assignment

• Carry out any other tasks assigned by the supervisor and senior management team.

Key Requirements:

• Graduate from any discipline. Masters/MBA in Management, HRM, Development Studies will be added advantage.
• At least two-year work experience in a similar role. 

MAJOR CHALLENGES:

• Time Constraints
• Budget constraints

KEY PERFORMANCE INDICATORS (KPIs):

• Successful completion of tasks given by supervisor.
• Proactiveness and passion about responsibilities.

Key competencies:

Knowledge:

• HR & Admin concepts and standard practice, contemporary HR issues, developmental standards

Skills:

• Excellent computer skills with all Microsoft Office programs (MS Word, Power Point, Excel)
• Communication, Coordination and Networking skills.
• Excellent influencing, negotiating skills

Competencies:

• Ability to operate in a complex organization, across functions and work on own initiative and collaboratively as part of diverse teams
• Ability to manage a varied workload, work under pressure, priorities and meet deadlines
• Self-motivated, flexible and adaptable to the needs of the organization
• Focused on delivering results by taking calculated-risks and problem solving approach
• Gender equality and diversity awareness
• Strong interpersonal and intercultural skills
• Strong planning /organization skills.

Monthly Gross Salary (minimum-Maximum):

• 40,000 - 60,000 BDT

If you feel that your qualification and experience match our requirements, and you have a shared commitment to Jhpiego’s values, please apply online

Application Link: https://jobs-jhpiego.icims.com/jobs/5509/assistant-hr-%26-admin-officer%2c-hgsp-%28world-bank-funded-project%29/job?mode=view before 5:00 pm, September 23, 2023.

Only shortlisted candidates will be notified for an interview. We will shortlist on rolling basis. Jhpiego is an equal opportunity employer.