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As a service provider with worldwide operations in the field of international cooperation for sustainable development, Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions. GIZ is a public-benefit federal enterprise and supports the German Government as well as many public and private sector clients in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.
For the team of our Climate CLUSTER, we seek applications from suitable candidates for the position of “Administrative Professional- Procurement of Services”.
Job Location: Dhaka
Contract Duration till: December 31, 2021
Possible Contract Starting Date: July 15, 2019
Number of Position: 01
A. Responsibilities
The position holder is responsible for:
- managing an area of responsibility that forms part of the programme objectives, team agreements and/or agreements with the superior
- assisting project/programme initiatives to provide professional advisory services to and cooperate with a broad range of target groups
- advise supervisor on all task when implementing GIZ rules and regulation
- advise supervisor in the field of project's planning, steering and monitoring
- Independently implement goals and requirements set by the line manager
- make decisions which have a short-term effect within a limited project area/ unit
- assist supervisor to identify day to day problem and suggest appropriate solution
In this context, the position holder fulfils the following tasks:
B. Tasks
Procurement of Services
- act as focal person for all procurement of services related matters of the Climate Cluster
- procures services locally, monitors markets, issues invitations to tender or quotation procedures and processes contracts in accordance with GIZ rules and regulations
- collects technical and financial offers as well as CVs from consultants / consulting firms to undertake bidding procedure
- facilitates offers opening protocol, offers evaluation and selects the service provider as per GIZ rules
and regulations
- analyse and get a good understanding to the requirement of the users
- Facilitating negotiation of the costs, verifying quality, inspecting delivery, etc.
- enters and maintains data relevant to procurement of services and its evaluation
- update the database on consultants and consulting firms and always look for alternative service providers and cost effectiveness
- advice and assist Climate cluster projects for contracts with values below Euro 2,500
- processing of required documentation for bidding, EOI
- conducting the appropriate procurement of services or bidding process in collaboration with Country
Office for values above Euro 2,500
- check every service provider record in EU blacklist [manually] and attach the result with each order placed
- ensure the four-eye principal in processing the procurement orders / contracts
- ensures that the receipt is documented
- processes complaints
- checks services invoices, inwards receipts and other (delivery) papers and payment instruction
- notifies concerned team members of progress
- identifies process related problems, issues and assist in formulating implementation-oriented solutions
- contribute in developing functional processes and documents in close coordination with Head of Administration
- file the document with complete transaction including invoices, technical and financial offers, contracts and requisition
- mobilize the payment process and support the finance team in finalization of all invoices
- update the contract evaluation record
Other tasks
- prepare and impart training to internal staff and PNGO staff in procurement of services
- supporting in maintaining database of service providers within the Climate Cluster
- assisting event management officer in provision of venues and food service providers for trainings and events.
- prepare internal memos, instructions regarding latest development in procurement of services
- maintain proper documents and files as well as documentation for processed contracts
- assist in preparing annual reports concerning procurement of goods and services-as needed
- maintain proper documentation for the processed contracts
- assist users for setting up the specification
- maintaining an overall good flow of communication between the cluster and the projects
- photocopy and scan documents as needed
- label files in accordance with GIZ filing rules.
Communication and Reporting
- keep abreast knowledge of the procurement of good and services rules and regulations (OuR and
Country specific rules) and communicate the same with concerned cluster and project staff
- keeping cluster and project staff informed about all internal GIZ updates of policies, guidelines pertaining to the procurement of services
- liaison between cluster / project staff and the vendor
- ensure smooth communication with cluster and project staff and country office as and when needed
- ensure managing proper knowledge share sessions within the Climate Cluster and its project team members
- liaison with cluster’s or its project’s team members on time about the status of procurement of services particularly in the event of delays
Knowledge Management and Information sharing
- ensuring proper documentation of procurement of services
- ensuring that important information, good practices, meeting minutes, reports and decisions from cluster meetings is shared with the wider programme team
1. Other duties/additional tasks
The position holder
- Contributes to other Climate cluster activities and any other tasks as required.
C. Required qualifications, competences and experience
Qualifications
- Graduation/ Post-graduation
Professional experience
- 3 to 4 years in relevant occupational experience
- Previous job experience in procurement related matters will be an asset
Other knowledge, additional competences
- Ability to work well under pressure and must be a strong team player
- Must have good interpersonal and communication skills
- Fluency in English and good writing skills in both English and Bangla is essential
- Knowledge of German Language is an asset
- Ability to work in an intercultural environment
- Willingness to upskill as required by the tasks to be performed – training measures to be agreed upon with management
- Familiarity with development cooperation, bilateral or multilateral organizations and especially with GIZ related procedures
We only accept electronic applications.
If you meet the above requirements you can apply through the link below.
http://jobs.gizbd.org
Last Date of Application: June 30, 2019
No phone calls please. Only short-listed candidates will be contacted.
All applications will be treated according to the merit and with strict confidentiality |
