The United Nations World Food Programme (WFP) Bangladesh is looking for qualified Bangladeshi nationals for recruitment of the following position:

Title	:	Procurement Assistant
Type of Contract	:	Service Contract (SC)
Grade	:	SB - 3
Duration	:	01 (one) year with possibility of extension
No. of positions	:	01 (one)
Duty station	:	Dhaka, Bangladesh

The Procurement Assistant reports to the Procurement Officer.

Responsibilities: The Procurement Assistant will be responsible for the following duties:

• Extract and input data from various sources in procurement systems;
  
• Respond to queries regarding procurement data from staff in the unit and elsewhere in the Programme;
  
• Initiate administrative actions related to procurement information;
  
• Update and track processing of procurement actions;
  
• Prepare initial purchase orders and contracts for review by the Senior Procurement Assistant or a Procurement Officer;
  
• Maintain relevant internal databases and files; keep track of contractual agreements;
  
• Verify claims for accuracy and conformance with procurement rules and regulations;
  
• Draft routine correspondence related to the unit’s work and type a variety of material such as correspondence, reports and papers;
  
• Track delivery status of procured items;
  
• Provide information related to the above functions and exchange a variety of statistical information;
  
• Prepares for final signature, maintaining full confidentiality at all times, Invitations-to-Bid (ITB)/ Request for Quotations(RFQ), Procurement Contract Review Committee (PCC) submissions, Purchase Orders (PO) and all related procurement documents,
  
• Monitor production/ manufacturing and delivery status, issue delivery orders/ letters, general correspondences related to local procurement of goods and services in compliance with WFP Rules and Regulations and other applicable procurement procedures.
  
• Follow-up with suppliers for timely submission of invoices and processing for payment.
  
• Perform other related duties as required.

Expected Results: With initiative and judgement produces organized, accurate and well documented records with well analyzed data and addresses unforeseen situations seeking advice and guidance from supervisor, as necessary. May assign work to staff in lower grades.

Critical Success Factors: Ability to review a variety of data, identify and adjust data discrepancies. Identify and resolve operational problems with substantial independence. Ability to obtain or give factual information of a non-routine nature involving interpretation of facts and requiring clarity of expression. Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, effectively and accurately. Ability to train other staff regarding relevant work responsibilities. Ability to work in a team environment and coordinate assignments to achieve common goals. Ability to deal patiently and tactfully with people of different national and cultural backgrounds.

Competencies:

Action Management: Delegates tasks with clear instructions. Prioritizes team activities based on urgencies, time constraints. Ensures that internal clients’ needs are properly met (e.g., follows up with clients) and that individuals have the training necessary to accomplish their work.

Communication: Adapts the level of language and the complexity of content to the audience. Facilitates transparent communication among staff.

Ethics & Values: Ensures that WFP’s regulations, procedures and policies are applied within the work unit. Deals fairly and equitably with individuals under their supervision.

Teamwork: Monitors team progress to ensure objectives are met. Ensures that the developmental needs of the team are met. Actively facilitates cooperation among team members.

Behavioural Flexibility: Encourages others to be open and respond constructively to change. Promotes understanding and appreciation of diversity within the work unit. Creates work methods capable of accommodating changing priorities. Encourages others during periods of uncertainty.

Client Orientation: Ensures that staff understand their clients and their personal role in providing services to them. Works with client to resolve areas of dissatisfaction.

Initiative: Proposes methods to enhance work processes. Proactively identifies potential problems in work unit and implements measures to avoid them. Adjusts work of those directly under their supervision in challenging circumstances.

Concern for Order: Develops strategies to quickly respond in high pressure situations and systems to organise complex data for future use.

Information Seeking: Consolidates data obtained from multiple sources. Identifies areas where further research and analysis are necessary.

Minimum qualifications:

Education: University Degree and/or equivalent experience with emphasis in one or more of the following disciplines; finance, accounting, economics or business administration.

Experience: At least four years of progressively responsible support experience including at least two years in the field of procurement or related field.

Knowledge: Excellent in utilizing computers; MS Office such as Access, Word, Excel and Power Point. Working knowledge in spreadsheet and other software packages.

Language: Fluency in both oral and written communication in English.

Submission of application: Only candidates meeting the above requirements are requested to send their application completing “Summary of Candidate’s Profile” as per attached format, detailed CV (with photograph, contact telephone number and name & addresses of three references) and the application through email to: Bangladesh_Vacancy_Announcement@wfp.org mentioning the position applied in the subject line by 21 September 2014. Incomplete applications will be disregarded. Only short-listed candidates will be contacted. Any persuasion or attempt to persuasion will disqualify the candidature.

Click here to download the Summary of Candidates Profile Form.