Function Title	:	Senior Finance Assistant
Contract type	:	Fixed Term
Level	:	GS-6
No. of position	:	1 (one)
Duty Station	:	Dhaka, Bangladesh
Duration	:	One year (with possibility of extension)

Major duties and responsibilities: Under the overall supervision of the Head of Operation Support Services (OSS) and the direct supervision of the Finance Officer, the incumbent will be responsible for the following duties:

• Guide, train and supervise staff engaged in the processing of Monthly Package and other reports from country office;
• Monitor all open items in WINGS and take appropriate actions to clear them. Ensure all POs, PRs, GR/IRs accounts are cleared and closed to assist the operational closure of the projects;
• Provide procedural and technical support and guidance to the staff elsewhere in the programme;
• Payroll checking and clear for SC/SSA Staff in PASPORT and review FT Staff salary processed by UNDP and record on time in WINGS;
• Monitor and review all transactions by UNDP through IOV system, journalize the entries in WINGS and reconcile the records with HQ report on a timely manner;
• Analyze, control and accurately maintain relevant General Ledger Accounts and initiate corrective actions as necessary;
• Process payment according to WFP corporate and country specific financial rules and regulations;
• Assist in preparation, implementation and monitoring of budgets; prepare funds consumption and other budget related reports;
• Brief/debrief staff members on issues relating to financial transactions;
• Prepare periodic financial and statistical reports;
• Oversee the data input into financial related databases by other colleagues and provide guidance on data input and validation;
• Prepare bank reconciliations for Imprest and Sub-Imprest Accounts;
• Checking of Petty Cash accounts prepared by Sub-Offices;
• Prepare Monthly Cash Forecast and Variance Report;
• Monitor WFP local bank accounts and keep track of balances to ensure that there are sufficient funds, arrange replenishment to the Imprest and Sub-Imprest Accounts whenever necessary;
• Assist in setup, monitor and implementation of proper accounting procedures, systems and internal controls;
• Review locally recoverable amounts and arrange to realize on time;
• Participate in development and implementation of new financial policies and procedures; Interpret and assess and impact of changes and make recommendations on follow up actions;
• Draft or prepare correspondence to respond to enquiries in respect to relevant financial matters for clearance by Finance Officer or Head, OSS as appropriate;
• Ensure timely response provided to internal and external audit observations and Implementation of Audit Recommendations;
• Perform any other related duties as assigned.

Results Expected:
Well organised, reports and/or records, put together independently with only general guidance. Well organized work with accurate information and databases; efficiently supervised team of clerical staff or work unit.

Critical  Success  Factors:
Sound judgment; ability to extract, interpret, analyse and format data and to resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds. Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and others and to have a high sense of confidentiality, initiative and good judgment.

Competencies:

Action Management: Ensures that activities of those directly under their supervision are carried out accurately and efficiently and in the appropriate priority order. Anticipates concerns and needs of clients and responds with appropriate solutions. Provides learning opportunities for those directly under their supervision.

Communication: Adapts communication style and modes to needs of the audience. Disseminates information to staff in a timely and efficient manner. Facilitates communication in the unit with all individuals regardless of gender, national and cultural background.

Ethics & Values: Promotes high ethical standards in the work unit. Models interacting with others fairly and objectively and encourages a climate of trust in the work of colleagues.

Teamwork: Builds teams with complementary strengths and provides guidance and mentoring to team members. Encourages team members to achieve common goals. Takes steps to arrive at a beneficial resolution of conflicts that enhances the output of
the team.

Behavioural Flexibility: Supports and develops operational practices that accommodate diversity. Fosters a work environment that encourages new ideas and divergent approaches and maintains operational effectiveness in changing circumstances and environments.

Client Orientation: Ensures that staff within the work unit are meeting client needs. Anticipates clients’ concerns and needs, and responds with appropriate solutions.

Initiative: Proposes changes to streamline work procedures to improve team efficiency and coordinates team efforts to overcome obstacles.

Cognitive Capacity: Independently conducts systematic research to obtain data. Synthesises information obtained from various sources, and oversees that staff entering data maintain data integrity.

Interpersonal Relations: Encourages a climate of open and honest interactions in the work unit. Promotes constructive discussion of differing points of view and the capabilities and achievements of others.

Minimum qualifications:

Education: University degree in Business Administration/Finance/Accounting.

Experience: At least five years of progressively responsible work experience, including at least three years in the field of finance, accounting, budget, audit or other related field. Candidates having experience working with development projects would be given
preference.

Language: Fluency in both written and oral English and Bangla.

Other Desirable Skills : Computer skills, knowledge of MS Office software, E-mail, Internet and experience in UN or NGO working environment.

Submission of application: Only candidates meeting the above requirements are requested to send their application completing “Summary of Candidate’s Profile” as per attached format, detailed CV (with photograph, contact telephone number and name &
addresses of three references) and the application through email to: Bangladesh_Vacancy_Announcement@wfp.org mentioning the position applied in the subject line by 22 May 2014. Incomplete applications will be disregarded. Only shortlisted
candidates will be contacted. Any persuasion or attempt to persuasion will disqualify the candidature.

Click here to download the Summary of Candidate's Profile Form.