UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR)

VACANCY ANNOUNCEMENT
Vacancy Notice No. VA/UNOPS/005/2019

Title of Post

Senior Admin Assistant

Category/grade

LICA-5

Number of positions

1 (one)

Type of contract

UNOPS Local Individual Contractor - for 6 months

Location
Cox’s Bazaar, Bangladesh
Date of Issue
06 February 2019
The effective date of assignment
As soon as possible
Closing Date
15 February 2019

Operational Context:

The Senior Administrative Assistant will work in the ISCG Secretariat in Cox’s Bazar, Bangladesh under direct supervision of a Senior Officer, who will monitor the performance of the incumbent and provide regular guidance. S/he may liaise with local suppliers and/or officials and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.

Functional Statement:

  • Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files;
  • Attend meetings on day-to-day admin matters; administer the movement of staff and monitor their attendance records, leave plans, overtime and visa requirements.
  • Search office files and records relating to a variety of topics for information and reference.  Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents;
  • Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records;
  • Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licences, travel arrangements and other similar documents;
  • Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be  highly confidential;
  • Arrange appointments and maintain supervisor's calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps;
  • Assist the management to organise and run Office compound;
  • Facilitate various official missions of staff and other persons of concern;
  • Prepare attestations and certificates required by the staff members for signature of senior officer;
  • Assist in processing claims by staff and other clients; 
  • Any other responsibilities/functions deemed necessary or as delegated by the Head of the office and/or Supervisor in order to meet the level of the services in the organization.

Essential Minimum Qualifications and Experience:

  • Completion of Secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
  • Minimum 5 years of job experience relevant to the function.
  • Computer skills (MS office and People Soft applications).
  • Fluency in English and local language.

Required Competencies:

  • Analytical Thinking
  • Planning and organizing
  • Technological Awareness

Remuneration:

A competitive compensation and benefits package will be offered.

Submission of Applications:

Interested candidates meeting the above requirements are requested to submit their applications with fully complete and signed Personal History Form and Supplementary Pages via online: UNHCR Bangladesh Job Portal www.unhcr.io/jobs.

Deadline for submission of application: 15 February 2019

Incomplete and late applications will not be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality, and culture. All applications will be treated with the strictest confidentiality.

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