Vacancy Announcement

Finance and Administration Officer - IMAGE Plus
(TdH NL Job Level-C, Project Officer)

Job Description

Terre des Hommes Netherlands prevents child exploitation, rescues children from exploitative situations and ensures that these children can continue their development in a safe environment. Terre des Hommes Netherlands in Asia focuses within the Child Exploitation Theme on Sexual Exploitation of Children, the Worst Forms of Child Labour, Child Trafficking and Migration, Sexual and Reproductive Health and Rights and on Child Protection in Humanitarian Crisis. As part of its multi-year strategic plan (2016-2020) Terre des Hommes Netherlands plans to increase its support to comprehensive Programs addressing Child Exploitation in Asia.

In Asia, Terre des Hommes Netherlands works in Cambodia, Laos, Indonesia, Myanmar, the Philippines, Thailand, Bangladesh, India, Sri Lanka and Nepal. We support children who are victims of exploitation with education, psychosocial support, legal assistance, care, job opportunities and medical care. We launch public and media campaigns to create awareness on the problem and carry out local research into the extent and nature of abuse and exploitation.

Terre des Hommes Netherlands is registered as an INGO with the Government of Bangladesh. Bangladesh Country Office of Terre des Hommes announces its vacancy for the position of Finance and Administration Officer for IMAGE Plus, a project of Terre des Hommes Netherlands, funded by the Embassy of the Kingdom of the Netherlands, is focused on the rights and empowerment of Early Married Girls in the context of SRHR & Gender in Bangladesh. The project is being implemented in partnership with three development organizations and one media & communication organization. IMAGE Plus targets to empower 9000 early married girls in the northern Bangladesh by providing access to knowledge and skills on SRHR, Maternal Child Health, Gender based violence, education and livelihood. The targets and actors are early married girls, adolescents, husbands of the early married girls, in laws, civil society organizations, media and Government.

Objectives:

The main objective of this position Finance and Administration Officer-IMAGE Plus is to assists in carrying out (financial) administrative work within a project, the department/organization. In addition, he/she will assists with the ledger and any sub-administrations and assists in the supervision of (the checking of) the connection of financial administrations.

The Finance & Administration Officer provides a supportive contribution to business operations by assisting in the implementation of (financial) administrative processes, handling of relevant data and providing information. He/she will be responsible for the preparation of budgets, financial reports to the donor, NGOAB, TdH-NL Regional Office and Headquarters.

Location: This is a position for Bangladeshi nationals based in Dhaka and will require frequent field visits to the project areas in the northern districts of Bangladesh.

Position in the organization: Finance and Administration Officer-IMAGE Plus will be reportable to Head of Finance & Programme Support to ensure smooth functioning of the financial management of IMAGE Plus.

Result Areas (Job responsibilities):

1. Perform financial administrative work.
Result: Financial administrative work has been conducted in such a way that ensures rapid and accurate processing of data and has contributed to the timeliness, correctness, completeness and accessibility of the financial administration. This includes

  • Assists in collecting relevant (financial) administrative data and verifies its accuracy, reliability, completeness and timeliness. Assists in processing, mutations or completes data after checking with the corresponding administration; identifies problems, bottlenecks or irregularities and reports on this.
  • Assists in calculating, manages cash flows, makes payments and takes care of the recovery process.
  • Sets up payable bills and checks payments to creditors.
  • Assists in monitoring of receivables on debtors, identifies outstanding payments and sends reminders to limit the debtor’s balance.
  • Processes data and performs calculations in the intended system for further processing by others.
  • Controls the correctness and completeness of the ledger; checks the connection with sub-administrations.
  • Manages the financial records archive, keeps it current and complete and provides the required files/documents on request.
  • Assists in processing documents and other data. Prepares the correspondence in this regard and does copy work.
  • Maintains various supplies and in case of shortage, handles orders to the responsible colleague.
  • Disburse funds to Partner organizations based on their request and contract and advances to staffs accordingly.
  • Ensure 100% compliance with financial policies & procedures
  • Maintain contact with Banks and other counterparts

2. Make information available
Result: Information has been provided in such a way that stakeholders are provided with the right information in good time and high-quality financial reports have been produced.

  • Will ensure VAT & TAX payment to Government treasury within stipulated time and submit information thereon following the relevant rules and regulations.
  • Asks, if necessary or on request, for information and provides information to stakeholders (internal organization).
  • Ensures appropriate and timely delivery of information by internal stakeholders. If necessary, engages with those involved.
  • Assists in periodic reports and ad hoc analyses of a financial nature.
  • Assists in compiling (periodic) summaries of various nature and content.
  • Assists in contributing to the preparation and establishment of reports; collects and processes data for the budget, annual plans, division plan, annual reports and periodic reports of the department in this context.
  • Assists in the delivery of data for the progress, management and accountability reports of the department.
  • Manages the archive of the relevant administration and provides, on request, files/documents.

3. Facilitate work processes
Result: Work processes have been facilitated in such a way that bottlenecks have been solved, processes run correctly and adequately and employees may be provided with functional instructions

  • Acts proactively on developments that affect the financial focus area and with respect to their own department.
  • Identifies potential bottlenecks in the work processes and/or financial systems; makes improvements and undertakes relevant actions, after approval by the manager.
  • Guards budgets, identifies potential bottlenecks and proposes measures to be taken.
  • Solves problems of a deviant nature within set guidelines and procedures.

Required Knowledge, skills and Experience: Bachelor's/university degree, preferably in Finance and accounting with 3 years working experience within finance and office operations with NGOs.

  • Sound knowledge on Accounting, Finance, Audit, Budget, Tax &/ VAT.
  • Experience on NGOAB dealing and timely submission of various report (FD2,FD3, Fd6, Annual report etc.)
  • Have to be sincere, polite, dynamic, hardworking and willing to work under pressure.
  • Multitasking ability and meet required deadlines.
  • Should have strong communication skills in both Bengali and English.
  • Prior working experience in admin, procurement or other operations area for a donor funded project.
  • Has proper record keeping experience of all official materials, stock and assets.
  • Computer proficiency in Excel spreadsheets and other financial Software, word processing; Email, data management.

Competence Profile:

A. Driving for quality:

Set high demands to the quality of own work and that of others; constantly strive for Improvements.
Level 1: Applies the specified quality requirements within own work and repairs mistakes.

B. Planning & Organizing:

The effective alignment of activities, time and resources to achieve objectives.
Level 1: Plans and organizes own work in a logical way.

C. Care

Possessing an eye for detail and doing things precisely as required.
Level 1: Has an eye for detail with regard to own work and that of others and in the way work is completed.

D. Customer Focus

Anticipates and researches the expectations and requirements of the customer, connects with these and delivers added value
Level 1: Discovers the customer's issue and delivers a suitable solution.

Salary & Other Benefits: Salary and other benefits (Provident Fund, bonus, insurance coverage, medical reimbursement etc.) will be paid as per policy of TdH Netherlands.

How to apply:

Applications are invited from competent and confident incumbent who are interested to take challenges of above job responsibilities. Only short-listed candidates will be invited for interview. The position is open for either gender or minority. Please send your motivation letter and curriculum vitae clearly demonstrating how you meet the qualifications for this position with two referees and send to bangladesh@tdh.nl stating current and expected salary

Application Deadline: July 20, 2018