Job Description Finance and Administration Coordinator

Organisation : Solidar Suisse - Bangladesh
Location :   Cox`s Bazar
Position : Finance and Administration Coordinator
Duration :

12 months initially, starting February 2019, with possibility of extension

Role within the Organisation
Directly reports to
: Emergency Response Representative -Solidar Suisse Bangladesh
Also authorised by : Desk officer HQ Solidar;
Directly supervises : None
Close functional link : HQ Administrator in Switzerland, Livelihoods Coordinator and Shelter Coordinator based in Cox Bazar/Teknaf.

Solidar Suisse is a Swiss International NGO founded in 1936 and member of the European Solidar Network. We support and implement projects in the fields of Decent Work, Governance, and Humanitarian Aid in 14 countries worldwide.

Since the start of the Rohingya refugee crisis in 2017, Solidar Suisse has supported Rohingya refugees through SOLIDAR network partner AWO International in the fields of emergency shelter and WASH.
Recently in 2018, Solidar established presence in Bangladesh and has selected two local organizations for implementation of Shelter and Livelihoods projects. The project operations are based in Cox Bazar. 

Purpose of the Position
The following are key responsibilities of the position:

  • Reviewing partner finance management to ensure that adequate finance, procedures and systems are in place, and funds are efficiently used according to Solidar and donor guidelines;
  • Support Solidar Suisse staff  in financial management aspects of projects implemented by partner organisations to ensure the implementation of grant contracts and donor agreements according to established agreements and required standards;
  • Responsible for admin and logistics related aspects of the small Solidar Suisse representation in Bangladesh

Key Tasks

Review partner accounting and finance management

  • Regularly review transaction list and ledger of partner and check monthly/quarterly financial report prepared by partners.
  • Regularly review accounts, supporting documents (vouchers, allocation of expenses) and procurement process documentation of partner organisation on regular intervals
  • Advise and support partner organisations in preparing budgets and financial reports, reviewing expenditures, analysing variance reports, and deciding on follow up measures.
  • Conduct procurement compliance test and carry out spots check on partner and ensure rectify actions
  • Coordinate/provide formal and on-the job training for project staff dealing with finance & personnel matters.

Support Solidar Suisse team in financial aspects of project management

  • Establish, maintain and monitor financial management systems, procedures and controls, ensuring these are compliant with Solidar Switzerland, donor and Government of Bangladesh requirements.
  • Assist Emergency Response Representative on standard financial analysis and other review findings on Project/s spending, variance, fund situation, project stage of completion, closing and reporting related issues etc.
  • Preparation of analytical review of budget vs expenses, exchange rate etc. and ensure to notify major issues to Emergency Response Representative immediately.
  • Develop budgets for project proposals according to project needs and donor constraints.
  • Prepare and review cost & no cost extensions of various projects request and ensure that budgetary tracking is developed to reflect and capture these amendments.
  • To be responsible for the preparation of the annual organizational financial budget ensuring provision of sufficient resources and assets to attain organizational objectives
  • Keep track of the contractual agreements per individual project, time-frame and budget obligations and circulate this information to senior management on a regular basis.
  • To ensure Solidar Suisse and partner staff are in compliance with the approved financial policies and procedures
  • Prepare high quality and timely financial reports, including budget narratives and analysis, for internal and external audiences.
  • Provide monthly standard accounting submissions to headquarters; plan and monitor cash flow requirements.
  • Review and implementation of financial reports of partners and ensure that financial standards meet internal and external audit standards.
  • To ensure annual audit compliance and facilitate internal and external audits conducted by HQ or the donors.

Management of admin and logistics related aspects of Solidar Suisse representation

  • Ensure all admin and logistic needs of the team are met such as vehicle, stationery, travel, etc.
  • Ensure office operations are reflected in time and managed properly.
  • Undertake any other tasks as requested by the Emergency Response Representative.

Education Requirements

  • Master degree in Accounting/ Finance or equivalent professional qualification and relevant training in finance management


  • At least 5 year (s) of relevant work experience
  • Strong partnership management capacity in emergency context
  • Strong background in financial management of donor funded programs and knowledge of international accounting standards
  • Experience of working with inter/multi-national agencies, and in-depth knowledge of NGO accounting, donor requirements and tendering process
  • Thorough knowledge of provisions under national applicable laws
  • Familiarity with various institutional requirements for possible statutory compliances
  • Experience of training and facilitation skills
  • Proficiency in Microsoft Office Products (Word, Excel, Powerpoint; Outlook)

Personal competencies

  • Well organized, excellent attention to detail and ability to manage and prioritize multiple tasks, take initiative and solve problems
  • Positive attitude, able to work in a team, and respect opinions of others
  • Good interpersonal skills and communication skills
  • Demonstrate ability to work under pressure and meet tight deadlines
  • Ability to build and maintain excellent relationships with internal and external partners
  • Ability to improve, innovate and solve problems
  • Ability to act as coach and knowledge facilitator

Competitive as per INGO remuneration package in Bangladesh. This is a fulltime consultancy.

Application Procedure
Solidar Suisse is an equal opportunity employer. Potential candidates that meet the above requirements are requested to send CV, along with motivation letter and contacts of (2) referees by mentioning present and expected remunerations per month to following email: by 21st January 2019. Applications must mention “Finance/Admin – Rohingya Response” in the subject line of the mail”. Only shortlisted candidates will be contacted.