LOGISTIC COORDINATOR (Re-Advertise)

Affectation: Dhaka, Bangladesh
Start of the activities: April 15, 2019
Number of positions: 01
Duration of the contract: 12 months with the possibility of extension.

Responsibilities and description of tasks:

• The logistics coordinator leads a mission’s logistical activities in order to ensure that Solidarités International in-country programs run smoothly.
• He/she implements Solidarités International mission procedures and logistical tools, and ensures that they are properly used and adhered to.
• He/she participates in defining Solidarités International’s mission strategy, in drawing up projects and in assessing the resources needed for Solidarités International activities.
• He/she supports the Country Director in operational security management.
• He/she is the point of reference for the mission and serves as the link between headquarters and the mission for all matters relating to logistics.

His/ her main responsibilities in below:

Supply management

• Analyze the purchasing environment at the national level and compile the purchasing environment analyses performed by logisticians
• Supervise the updating of price lists and supplier files
• Control the purchasing procedures of Solidarités International  and of donors funding the mission’s programs
• Draw up a procurement table during the proposal editing process, according to the BOQ provided by the program managers and/or program coordinator
• Establish the purchasing Timeline per the activities schedule and contextual and procedural logistical constraints
• Train logistics officers in the tasks inherent in supply management
• Supervise the purchase processes and monitor adherence to validation rules and procedures
• Monitor the bases’ purchase estimates and ensure that purchasing files are drawn up correctly mission-wide
• Ensure adherence to budget lines allocated to logistics, and monitor consumption of these lines
• Draft calls for to tenders and contracts that require coordination validation
• Select suppliers and negotiate prices, deadlines and terms of delivery
• Monitor relations with suppliers
• Be aware of the customs procedures and documentation in force in the country of intervention
• Centralize durable equipment purchasing according to Solidarités International standards, and have them validated by the headquarters purchasing officer

Vehicle fleet management

• Scale the vehicle fleet according to activities, ensuring homogeneity within the fleet
• Ensure the sharing of the vehicle resources at base level
• Supervise the planning and execution of maintenance and repair tasks on mission vehicles
• Define the contents of a vehicle’s tool kit and ensure compliance by all bases
• Define the regulations relating to vehicles and personnel travel, and ensure that these are applied at all bases
• Consolidate and analyze monthly fuel consumption
• Implement a supply strategy for fuel, spare parts and consumables
• Implement a strategy to prevent misappropriation of petrol and spare parts
• Supervise the administrative management of vehicle documents (log books, contracts, insurance, etc.)

Equipment park / telecommunications management

• Implement a strategy for replenishing the park
• Assign a logistics code to all equipment entering the park
• Consolidate and update the condition of the mission park in real time
• Scale the equipment park according to activity, ensure that the pool remains homogenous and that Solidarités International standards are respected
• Ensure that mission resources are properly shared
• Scale a mission’s communication resources according to the field capacities and constraints
• Be aware of current legislation relating to radio communications equipment
• Ensure that communication systems are properly installed, function well and are used correctly

Computer equipment management and monitoring

• Scale the amount of computer equipment needed by the mission
• Implement a strategy for backups, data security and anti-virus updates
• Ensure that the computer equipment is well maintained and used correctly
• Offer technical assistance to the teams and organize training sessions

Stock management

• Consolidate and analyze monthly stock inventories
• Ensure compliance with Solidarités International storage procedures and format usage
• Insure that monthly physical inventories are carried out and reconciled with physical inventories
• Consolidate the monthly valuation of donations for all mission programs
• Make reallocation suggestions for remaining materials once a program is completed

Human resource management

• Scale the mission’s logistics department according to the programs
• Implement a logistics strategy and set team targets
• Brief the logistics officers on arrival and support them in accomplishing their objectives throughout their mission
• Provide support and training materials to logistics officers
• Appraise personnel under direct supervision and participate in performance reviews for mission logistics officers
• Organize regular formal meetings with team members
• Ensure good working and living conditions for all mission teams

Security

• Together with the coordination team, determine the resources to implement in order to ensure the teams’ security
• Monitor the implementation of these means and resources at the base level
• Train teams in the procedures relating to travel, communication and building security
• Participate in updating security-related documents
• Supervise the execution of evacuation drills

Reporting / capitalization

• Consolidate, process and analyze monthly logistics reports of the bases and carry out logistics reporting to headquarters on a predefined schedule
• Be an active participant in drafting proposals and donor financial  reports on behalf of the logistics sections
• Centralize  information’s on transport companies, distances, prices and methods
• Ensure that price and supplier lists are compiled, along with documentation requirements in effect (import – export, exemptions, taxes)
• Transmit procurement files for completed programs to headquarters according to the established schedule
• Participate in coordination meetings relating to logistics, represent Solidarités International when asked and/or delegated to do so
• Act as the direct contact with headquarters for all matters relating to logistics
• Supervise the archiving of logistics documents

Qualifications and Competencies: 

• MBA/Masters in Management/Adminstration/Finance (Can be balanced by experience). Additional education in supply chain or logistics is a plus.
• Age N/A
• Both males and females are allowed to apply
• Substantial experience (at least 5-8 years) in a senior management position in NGO/INGO and/or governmental environment in the relevant field
• Experience in Leadership and Team management under different contexts
• Experience of budget management
• Outstanding organizational skills
• Good time management skills
• Excellent communication and interpersonal skills
• Ability to prioritize and multitask

TECHNICAL SKILLS AND COMPETENCY:

• Capacity to deal with multiple issues, programs, sectors.
• Excellent communication and problem solving skill
• A flexible approach to manage and prioritize potential workloads and multiple tasks with tight deadlines
• Confident and proficient in the use of MS Word, Excel
• Report writing and analytical skills
• Very good command in English (both Oral and Written)
• PERSONAL QUALITY:
• Ability to take decisions and work in autonomy
• Interest for both field and institutional work and capacity to switch from one to another.
• Understanding of and commitment to SI's mission and its values

Salary Range: Monthly consolidated salary BDT 1,52,160 and other benefits as per HR policy of
SOLIDARITES INTERNATIONAL.

ORG CHART POSITION (reporting and functional relationships)
Line manager: Country Director

Application dead line: Saturday, 6th April 2019.

Only short listed candidates will be invited for test and interview.
“SOLIDARITÉS INTERNATIONAL promotes diversity in its workforce”