JOB VACANCY

SOLIDARITÉS INTERNATIONAL is looking for

LOGISTIC OFFICER

SOLIDARITÉS INTERNATIONAL is an international humanitarian organization based in Paris, France, which provides aid and assistance to victims of war and natural disasters. For the past 35 years, the organization’s vocation has been to meet the three vital needs - drinking, eating and sheltering – of vulnerable populations around the world. Our programs mainly focus on emergency relief actions related to water and sanitation but also related to food security as well as shelter and infrastructure rehabilitation and reconstruction.

Logistic Officer
Affectation: Dhaka, Bangladesh
Start of the activities: December 01, 2018
Number of positions: 01
Duration of the contract: up to June 30, 2019 (with possibility of extension)

Responsibilities and description of tasks:

The logistics officer carries out the purchases, stock handling and office maintenance for the structure of the coordination and tasks handled at the coordination for the base of the mission.
He/she is one of the guarantors for implementing and respecting Solidarités International logistics procedures.
He/she is responsible for filing and archiving logistics documents linked to purchases and stocks.

His/ her main responsibilities in below:

Knowledge and monitoring of the market:

  • Take part in the analysis of the local purchasing environment
  • Update price lists and supplier files

Supply Management:

  • Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
  • Generate monthly IOF for the coordination
  • Implement purchases for coordination and the bases while respecting the rules and approval  procedures established by donors and Solidarités International
  • Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality
  • Ensure that the format of, and information on quotes and invoices comply with regulations
  • Ensure compliance with administrative procedures for the management of advances and payment of suppliers
  • Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
  • Monitor and update IOFs follow up manually and electronically
  • Archive all documents related to purchases

Stock / Storage Management

  • Record daily stock in and out for the coordination office
  • Prepare stock card for every items in the base
  • Carry out monthly stock inventory for coordination and reconciliation with what should be in stock
  • Prepare documents related to stock movement from base to base
  • Regularly monitor the quality of products during storage. Pay special attention to expiration dates
  • Archive all documents related to stocks

Vehicle Fleet Management

  • Support the Logistics coordinator in the establishment of vehicle movement schedules
  • Check and archive the monthly log book of coordination car
  • Ensure the purchase of the domestic flight tickets for SI staffs
  • Arrange local transport for the SI staffs.
  • Archive the rental vehicle administrative documents in the folder.
  • Update weekly movement plan and share it with all the Dhaka staffs.

Premises Management

  • Follow and maintain the premises items and consumable (dirnking water, printer…)
  • Filter, monitor and organize the arrival and departure of people and goods affected by or in transit through his/her assignment area
  • Assist support services in printing documents
  • Reception of guest/SI staffs in the office at the entrance door by his presence inside the office

Communication Management

  • Top up mobile credit to all the Dhaka staffs
  • Recharge internet data in the USB modem for the Dhaka staffs
  • Ensure internet service in office and guest house

Reporting/Capitalization

  • Ensure the compilation of price lists and suppliers
  • Regularly update the electronic IOF follow up and participate in the preparation of the logistics monthly pack of the coordination at the end of every month
  • Ensure the drafting monthly stock inventory for the coordination stock and any activity report upon request from his/her line manager
  • Immediately notify manager of any problems occurring during his/her service, in particular any loss, damage, theft or attempted break-ins

The above list is a non exhaustive one, nor limitative

Qualifications and Competencies: 

  • Bachelor degree in relevant field
  • Minimum 1-2 years of professional experience in relevant field
  • Both males and females are allowed to apply
  • Computer literacy in MS Office
  • Excellent verbal and written communication skills in both Bangla and English
  • Knowledge on supply/ stock management can be an added value

Salary Range: Monthly consolidated salary BDT 47,700 and other benefits as per HR policy of

SOLIDARITES INTERNATIONAL.

ORG CHART POSITION (reporting and functional relationships)
Line manager: Logistic Coordinator

Application dead line: Thursday, 8th November 2018.

Only short listed candidates will be invited for test and interview.
SOLIDARITÉS INTERNATIONAL promotes diversity in its workforce”