SOLIDARITÉS INTERNATIONAL is an international humanitarian organization based in Paris, France, which provides aid and assistance to victims of war and natural disasters. For the past 35 years, the organization’s vocation has been to meet the three vital needs - drinking, eating and sheltering – of vulnerable populations around the world. Our programs mainly focus on emergency relief actions related to water and sanitation but also related to food security as well as shelter and infrastructure rehabilitation and reconstruction.

Human Resources Coordinator Deputy

Affectation: Dhaka, Bangladesh
Start of the activities: January 01, 2018
Number of positions: 01
Duration of the contract: up to June 30, 2018 (with possibility of extension)

Responsibilities and description of tasks:

The HR Coordinator Deputy supports the HR coordinator in defining and implementing the national HR policy. He/she guarantees the correct implementation of HR and SI policy on the mission. He/she ensures legal, fiscal and administrative support to HR Coordinator and administrators for all National HR related matters. He/she actively participates in implementing training and development programs for national staff. He/she supports the HR Coordinator in the administrative management, follow-up and visa process related international staff. Upon request, ensure the HR Coordinator responsibilities and tasks (in case of absence) in direct link with the Country Director.

His/ her main responsibilities in below:

Analysis of the socio-economic context:

• Ensure the regular follow up of the market indicators (food basket, per diem…)
• Collect information regarding national laws and policies by monitoring the official publication and participating to NGO administrative meetings and forums (IFASEF….)
• Analyse the information and provide recommendation to the HR Coordinator and Finance Coordinator to ensure the compliance of Solidarités International with the requirements of the environment

Design and Implementation of the national HR policies:

• Take part in the development of the national HR policies
  
• Participate in defining and monitoring the implementation of HR policies
  
• Evaluate risks linked to changes in social policies
  
• Propose improvements to employee working conditions
  
• Ensure appropriateness and coherence between mission job descriptions and SI standard Job Descriptions
  
• Ensure the SI functions Grid is applied on the mission and the recruitment process respected
  
• If necessary, participate in rewriting the Salary Grid (benchmark...)
  
• Continually ensure coherence between SI HR policy and national laws

Human Resources management (national and international):

• Design and implement HR training sessions for SI Managers and for the administrative teams
  
• Supervise annual performance process; participate in implementing staff promotions
  
• Design and put in place an annual training program, supervise its implementation and monitor its impact
  
• Participate in the implementation of career planning and the management of staff mobility
  
• Improve recruitment procedures; participate in the recruitment process for national staff
  
• Ensure relations with employee, in particular by taking part in the HR meetings
  
• Ensure minimum staffing levels for the administrative service during periods of absence (vacation, illness...)

Human Resources Administration:

• Keep informed of all documents and developments associated with employment law, employment in general, and staff training
  
• Ensure that HR procedures are respected and understood at mission level
  
• Supervise the administrative and contractual management of personnel recruitment and hiring
  
• Organize and conduct the HR briefing and/or induction sessions
  
• Ensure that personnel files are kept up to date and deadlines respected (annual performance, contract amendments, visa, Flight ticket, break…)
  
• Take the necessary steps with authorities if required (registering personnel, submitting documents...)
  
• Update the monthly HR reporting Pack, check and consolidate for the whole mission
  
• Ensure the respect of the HR monthly calendar
  
• Participate to the administrative briefing of expatriate

Archiving:

• Ensure that staff personal files are kept up to date and archived according the proper guidelines for the whole mission
  
• Ensure preparation of HR files for Audit
  
• Ensure hard and soft archiving,  as well as ensuring the security of HR/administrative documents
  
• Ensure that hard files from the bases are brought back to coordination on a regular basis
  
• Conduct the quarterly mailing of HR archives to HQ

Reporting:

• Update and consolidate monthly the mission organizational chart and its targeted version
  
• Update and consolidate the monthly statistical report for HQ
  
• Update and consolidate the SI ID card needs and send to the Logistics department
  
• Report to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.
  
• Update monthly the International Staff FU and prepare the HR shuttle for HQ

Communication / representation:

• Work closely with and support the Administrative Managers
  
• Establish and maintain relationships with the administrative, legal, fiscal authorities at a national level
  
• Is the focal point of the consultants with who SI is working on HR related matters (Tax, Visa, lawyers)
  
• Assist the HR coordinator with report related HR, proposals and with drawing up HR sizing set-up
  
• Participate to the HR strategy definition
  
• Participate to the internal and external HR meetings and represented SI upon request
  
• Ensure that relevant HR information are published on the information board
  
• Report to the HR Coo any alerts concerning Solidarites International Staff and support the HR Coordinator in the social dialogue
  
• Ensure the HR data and information confidentiality

Qualifications and Competencies: 

• MBA/BBA/Graduation on Human Resources Management or any other relevant subject
• Minimum 3-5 years of professional experience in Human Resource Department  
• Sound knowledge on Labour law 2006 & Labour Rules 2015
• The individual should have strong analytical skills and have the leadership qualities.
• Computer literacy in MS Office is a must
• Excellent verbal and written communication skills in both Bangla and English

Salary Range: Monthly consolidated salary BDT 118,860 and other benefits as per HR policy of SOLIDARITES INTERNATIONAL.

ORG CHART POSITION (reporting and functional relationships)
Line Manager: HR Coordinator
Functional Report(s): Administrative Managers and Assistants

Application dead line: Wednesday, 20th December 2017

Only short listed candidates will be invited for test and interview.
“SOLIDARITÉS INTERNATIONAL promotes diversity in its workforce”