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Join the world leader in building materials & solutions!

LafargeHolcim Bangladesh Ltd. (LHBL) is a joint venture of LafargeHolcim Group, a world leader in building materials and Cementos Molins, a Spanish Company with strong global presence. Globally LafargeHolcim operates in 80 countries with 80,000 talents. Operating for more than a decade in Bangladesh, it has made about US$ 500 million investment in building one fully integrated cement plant and three grinding units --- the largest foreign direct investment in the sector. With state-of-the art technology and well groomed staff, the company produces world class cement to meet the growing demand generated by massive infrastructure development programs and improved socio economic conditions.

This position shall be based in Corporate Office, Dhaka and will report to the Assistant Company Secretary.

Responsibilities

• Organizing the company secretarial functions as per provisions of the Companies Act, Corporate Governance Guideline and Article of Association of the Company.
• Assist in organizing the Statutory Meetings of the Company, viz. Board Meetings, Annual General Meeting, and Extra-ordinary General Meeting, Audit Committee Meetings, Strategy Committee Meetings, Nomination and Remuneration Committee meetings etc.
• Implement procedural/administrative systems.
• Drafting and preparation of all Board, Committee meeting documents including AGM & EGM (Notice and Agenda, Memo, Proceedings and draft minutes) in advance.
• Ensure compliance to the (i) BSEC Corporate Governance Code for all the public limited companies (ii) Bangladesh Secretarial Standards. 
• Handle correspondence before and after meetings.
• Provide support to committees and the Board of Directors etc.
• Perform all connected works facilitating printing, publication, finalization and distribution of the Annual Report, Quarterly Reports.
• Developing and maintaining stakeholders list/ register for the Company Secretariat and liaise with the shareholders.
• Management of the yearly budget for the Legal & Secretariat Department.
• Filling & submit various returns to BSEC, DSE, CSE and RJSC timely and correctly.
• Collating information and preparation of share report etc.
• Ensure policies are kept current, are approved, and that company members are aware of their implications.
• Maintaining current awareness about company law.
• Perform related duties as required.

Share Office:

• Provide efficient service to the shareholders and handle crucial situation professionally if and when occurred by the shareholders. 
• Act as the Focal Point for over 30,000 public shareholders. Attend the shareholder visiting the Share Office and over phone/email/letters. Timely respond to their queries and requests.
• Plan & co-ordinate distribution of dividend warrants/bonus/right shares/other letters/information as may be required from time to time.
• Supervise the process transfer/transmission of shares on time and issue the share certificates as and when required;
• Management of the Share Register and Transfer Register in Central Depository Bangladesh Limited (CDBL) Software and in-house Software;
• Supervise the share demat process under CDBL System and confirm that all the demat Request Forms (DRFs) are duly committed within time (48 hours from receipt);
• Supervise the DRFs/Share certificates/registers/Form 117 for easy retrieval of data in serial and maintain the process of paper based share certificate transfer system.
• Maintain in day to day regular share management issues.

Profile Required:

Education & Work Experience:

• Chartered Secretary and/or Member of the Institute of Chartered Secretaries of Bangladesh. 
• Or MBA/ Finance or LL.B
• 3 (three) to 5 (five) years’ experience working in public listed company.

Technical competencies:

• Proficient Chartered Secretary and expertise in dealing with Share Department and Company Secretariat;
• Sound knowledge and experience on Company Law, Security Laws and related laws;
• Sound knowledge and experience on accounting and audit.
• Experience on understanding on compliance of the Company.
• Solid knowledge in computer including basic MS Word, MS Excel, PPT and operating various specialized software.
• Drafting skills.

Behavioral competencies

• Detailed oriented
• Dedicated
• Deadline driven
• Organized
• Ability to work as a team

Apply through email: recruitment.lsc@lafargeholcim.com within December 05 2018
(Please mention the post when you are applying in the subject line)