Vacancy Announcement for Executive Secretary

Position summary:

A national level communication organization is looking for a young, dynamic, energetic and hard working professional to work under the supervision of the Director & CEO of the organization in the position of Executive Secretary. The person will be responsible for assisting the Director & CEO in office management and maintaining liaison with all stakeholders to ensure smooth operation of the activities of the organization.   

No. of Vacancies: One

Duties and Responsibilities:

  • Assist the Director  and CEO in his day to day work;
  • Ensure effective corporate communication within and outside the organization on behalf of the Director & CEO;
  • Responding to internal and/or external information enquiries regarding the Director & CEO’s appointment and availability:
  • Write letters/ prepare drafts on behalf of the Director &CEO and send all mails in time;
  • Assist the Director & CEO in preparing Business Development Proposals, Memos, Presentations, Knowledge Management Documents, Reports etc.;
  • Receive all sorts of mail/email for the Director & CEO and submit to him for scrutiny and instructions;
  • Arrange various kind of meetings on behalf of the Director & CEO, prepare agenda, minutes and circulate within stipulated time;
  • Maintain the updated contact details of relevant partners and stakeholders for necessary correspondence;
  • Information management, collection and sharing with relevant professionals;
  • Storing, arranging, indexing and classifying necessary records of the Director and CEO’s Office;
  • Timely distribution of year-end corporate communication materials to establish effective PR;
  • Act as a link between the Director and CEO and other professionals of the organization.
  • Undertake any other task assigned by the Director and CEO.

Educational Requirements:

  • MBA/ Masters in any discipline from reputed University

Experience Requirements:

  • At least 5 years professional practical/experience in similar profession

Additional Job Requirements:

  • Excellent written and spoken communication skills in English;  
  • Candidate must have sound knowledge in the Microsoft Office Package and skills in PowerPoint, word processing (Bangla & English) and spreadsheet (Excel and Access) and e-mail correspondence.
  • Excellent interpersonal skill
  • Self-motivated & self-driven
  • Age between 25 to 35 years

Salary Range:

  • Salary is negotiable depending on the experience and qualification of the candidate.

Job Level: Mid level Job.

Job Location: This position is based in Dhaka.

Application Deadline: Saturday, April 04, 2015