Admin and Logistics Assistant Officer

Position : Admin and Logistics Assistant Officer 
Number of Position : 1
Duration of the contract : 1 year
Based in : Cox’s Bazar  
Reporting to : Project Coordinator

American Red Cross of the International Federation of Red Cross and Red Crescent Societies (IFRC) is seeking an Admin and Logistics Assistant Officer to support the Cox’s Bazar Sub-Office.

The Admin and Logistics Assistant Officer will provide day-to-day administrative and logistics support to the programs in Cox’s Bazar. This will include travel arrangements, fleet management, procurement, security, etc.

Job Duties and Responsibilities:

Travel:

  • Arrange travel, lodging, transportation, and other assistance for staff and visitors as needed;
  • Update the travel tracker regularly.

Procurement and Inventory:

  • Manage procurement for the Cox’s Bazar Sub-Office, and ensure that purchases and procurement comply with IFRC and American Red Cross procurement policy and procedures;
  • Organize storage, security and transportation of project materials to distribution sites with the necessary supporting documentation;
  • Manage inventory of all non-expendable assets such as IT equipment;
  • Order and track supplies, ensuring basic stocks of office and cleaning supplies are always available;
  • Ensure proper filing of all documents related to procurement, logistics, transportation and such;
  • Develop and maintain a comprehensive, efficient filing system for vendor contacts and transactions to enable effective vendor management and audit readiness.

Administrative:

  • Provide logistical support and administration for special events, meetings, trainings, workshops, and so on;
  • Manage and coordinate staff's vehicle requests and maintain all vehicle documents;
  • Arrange timely vehicle maintenance, vehicle registration, and insurance renewals;
  • Ensure that all invoices are verified and submitted to Finance in a timely manner so that payments can be made efficiently;
  • Assist with correspondence, small translating tasks, managing larger translating tasks using service provider(s), copying and printing documents as needed.

General:

  • Assist in collection and maintenance of staff time sheets as required;
  • Supervise support staff such as drivers and cleaners;
  • Assist with arrangement and contracting of office services such as cleaning, IT, fuel, water, internet, telecom, and sanitation.

Education Requirements:
Bachelor’s degree in a relevant subject

Experience:

  • Minimum 2 years of relevant experience
  • Experience in working with local communities, civil society, partners, and government officials
  • Experience in working for a Humanitarian organisation and/or the Red Cross/Red Crescent Movement is preferred

Knowledge and Skills:

  • Proficient in MS Office
  • Knowledge of general administration and procurements
  • Knowledge of operational manual, guideline and tools
  • Able to influence, communicate, co-operate and negotiate with a wide range of people and organizations

Languages:
Fluency in English and Bangla.

Salary Range:

  • Negotiable

Other Benefits

  • Festival Bonus
  • Life & Medical Insurance
  • Provident fund
  • Medical reimbursement for staff and immediate family of up to 70000 BDT per annum.

How to Apply:

Interested candidates are requested to submit a full CV and cover letter via either e-mail or postal mail on or before Saturday, 21st July 2018. Please state your expected salary in the CV.

To apply via e-mail:
Email: bangladesh.delegation@ifrc.org
Subject: Application for Admin and Logistics Assistant Officer

To apply via postal mail:
Attn:
Head of Country Office
IFRC Bangladesh Country Office
684 – 686, Red Crescent Sarak, Bara Moghbazar, Dhaka-1217

Please mention the position on the envelope

Please note that this position will close on 21st July 2018. However, IFRC reserves the right to fill the role prior to the advertisement end date. As such, candidates are encouraged to apply at their earliest convenience.
 
Only short-listed candidates will be contacted.

About Us:

The International Federation of Red Cross and Red Crescent Societies, (IFRC) is the world’s largest humanitarian organisation. The IFRC Country Office in Bangladesh has worked alongside the Bangladesh Red Crescent Society (BDRCS) for more than 30 years in humanitarian fields including disaster management, with a focus on the cyclone early warning and response programme in the coastal belt, and disaster preparedness and response during natural disasters.

American Red Cross is working in Bangladesh as an integrated partner of Bangladesh Red Crescent Society (BDRCS) and IFRC to support the humanitarian efforts of BDRCS.

The IFRC is an equal opportunity employer