Title: Program Assistant
Job Position No.: Locally recruited position
Title: Program Assistant
Required No.: 1
Reports to: Senior Finance and Administrative Manager
Location: Dhaka, Bangladesh
Grade: TBD
Job Summary:
The International Food Policy Research Institute (IFPRI), Dhaka office, seeks to employ qualified candidates to serve as Program Assistant for its newly launched project, the Bangladesh Integrated Food Policy Research Program (IFPRP), for one year, fixed-term, renewable appointment. The position will be based in Dhaka, Bangladesh, and the incumbents will report to the Senior Finance and Administrative Manager of the program. Grade Level will be decided based on experience and expertise of the candidate.
The Bangladesh Integrated Food Policy Research Program aims to: 1) identify gaps and offer solutions for the development of an evidence-based policy framework to enhance the efficiency and performance of the country’s grain reserves and overall food systems; and (2) strengthen the institutional capacity in policy and strategic decision making of the relevant agencies within the Ministry of Food of the Bangladesh government.
The incumbent is expected to work under the supervision of the Senior Finance and Administration Manager of IFPRI-Bangladesh office. The specific duties will include, but not limited to:
- Type memos, letters or other documents as needed.
- Maintain adequate office supplies including stationery, paper for printers and photo-copying machine, and tea/coffee service.
- Service Center assistance, which includes but not limited to the following: Photocopying/printing/scanning, sending fax, distribution of mail and documents to pigeonhole assignment for IFPRP staff.
- Create and maintain a complete, updated and functional filing system for project records and perform periodic filing of documents and archiving.
- Maintain contact data base.
- Operate PABX system and receive and transfer telephone calls.
- Receive visitors at the reception desk.
- Dispatch letters and documents by mail or courier services.
- Perform other duties as assigned.
Required Skills:
- Bachelor’s degree plus a minimum of 2 years of work experience in similar position
- Excellent oral and written English language skills
- Demonstrated experience handling confidential matters
- Proficiency with computers, including experience with MS Office, especially Microsoft Word, Outlook, Excel and PowerPoint required
- Excellent typing skills required; 50-65 wpm preferred
- Ability to handle multiple tasks and prioritize work responsibly with minimal supervision
- Strong interpersonal skills and ability to work independently.
For the above position, only short listed candidates will be invited for the interview. Please do not submit any certificates with your application. Any persuasion will disqualify the candidate.
TO APPLY:
ALL APPLICATIONS MUST BE SUBMITTED BY 19 NOVEMBER 2016. PLEASE SUBMIT YOUR APPLICATION ONLINE.
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