Title: Administrative Assistant
Job Position No.: Locally recruited position
Title: Administrative Assistant
Required No.: 1
Reports to: Senior Finance and Administrative Manager
Location: Dhaka, Bangladesh
Grade: TBD
Job Summary:
The International Food Policy Research Institute (IFPRI), Dhaka office, seeks to employ qualified candidates to serve as Administrative Assistant for its newly launched project, the Bangladesh Integrated Food Policy Research Program (IFPRP), for one year, fixed-term, renewable appointment. The position will be based in Dhaka, Bangladesh, and the incumbents will report to the Senior Finance and Administrative Manager of the program. Grade Level will be decided based on experience and expertise of the candidates.
The Bangladesh Integrated Food Policy Research Program aims to: 1) identify gaps and offer solutions for the development of an evidence-based policy framework to enhance the efficiency and performance of the country’s grain reserves and overall food systems; and (2) strengthen the institutional capacity in policy and strategic decision making of the relevant agencies within the Ministry of Food of the Bangladesh government.
The incumbent is expected to work under the supervision of the Senior Finance and Administration Manager of IFPRI-Bangladesh office and will be responsible for assisting all aspects of the project’s administrative functions. The specific duties will include, but not limited to:
- Provide logistical and administrative support, including procurement and inventory control.
- Regularly maintaining and following-up office vehicle movement, including checking log sheet/register.
- Provide logistical and administrative assistance with respect to IFPRI staffs, visiting researchers, interns, consultants, etc including hotel reservation and travel request, assist in coordinating visa applications, issuance of air tickets, cash advances, and preparation of travel expense reports.
- Assist Finance and Admin Manager’s day-to-day operations/administrative activities.
- Provide logistical support in arranging meetings/workshops as required.
- Any other duties as assigned by the management.
Required Qualifications:
- At least Bachelor’s degree in marketing, management, public administration or other related field.
- A minimum of 3 years’ experience in any international environment with responsibility for administration.
- Must be conversant with computerized system.
- Ability to work under minimum supervision and multi-task with tight deadlines.
- Strong verbal and written English communication skills.
IFPRI is one of the international agricultural research institutes organized under the umbrella of the Consultative Group on International Agricultural Research (CGIAR). The mandate of IFPRI is to identify and analyze alternative national and international strategies and policies for meeting world food needs in ways that conserve the natural resource base, with emphasis on low income and on the poorer groups in the countries.
IFPRI offers a multicultural, collegial research environment with competitive salary and excellent benefits. IFPRI is an international and equal opportunity organization and believes that diversity of its staff contributes to excellence. Female candidates are especially encouraged to apply.
TO APPLY:
ALL APPLICATIONS MUST BE SUBMITTED BY 19 NOVEMBER, 2016. PLEASE SUBMIT YOUR APPLICATION ONLINE.
Only sort listed candidates will be invited for the interview. Please do not submit any certificates with your application. Any persuasion will disqualify the candidate.
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