I. Job Context:

ICCO Cooperation (www.icco-cooperation.org) is an international organization, whose mission is to end poverty and injustice in the global south, in partnership with enterprising people. We invest in the power and dreams of entrepreneurial people, stimulate their entrepreneurial spirit, and connect them with businesses, governments and social organizations. 

ICCO Cooperation is planning to implement “Sustained Opportunities for Nutrition Governance (SONGO) project” to improve maternal and child nutrition in Kurigram and Gaibandha districts. The SONGO project is 5 years duration with 4 inter-linked outcomes; (1) establishing upazila nutrition governance, (2) improving maternal and child health, nutrition (3) improving WASH practices (4) enhancing availability and access to safe and nutritious food.

Job Summary: The Finance and Admin Officer is responsible for ensuring support to the Overall project finance and administrative process of the project funded by EU.

Financial part

• Assist in ensure the timely payment of all bills and invoices with the proper authorization and supporting.
• Review bill vouchers PMU and field office and make payment request and approved it from the authority.
• Data posting in Accounting software (Sage 300), data verify and preparing the vouchers.
• Deal with the bank and keeping a track of funds flow.
• Assist in prepare accurate and timely vouchers and proper records filing and retention.
• Assist in maintaining Bank book and Salary preparation
• Maintain cash book and Responsible for the management of petty cash,
• Identifying Govt. Vat & Tax and maintain separate register as per NGOAB requirement.
• Preparation of NGOAB budget and FD_6 budget as well as support to NGOAB related work
• Monitoring Advance management systems and ensure timely adjustment of advance.
• Maintain cash book and ledger, cash holdings, prepare monthly bank reconciliation and monthly report to Finance Manager
• Prepare monthly Expenditure verification report  and report to Accounts Manager.
• Assist both the internal and external audit process as required and check compliance of EU rules and regulation
• All solution closing and Check reconciliation between SAGE and AS
• Responsible for Tax and VAT related issue of Expats staff return, withholding tax, country office return
• Technical support in field office in finance related issue
• Monitor and on job training of team supervisee
• Calculate yearly salary tax and tax certificate for staff
• Any other job assigned by management

• Ensure that the office systems and procedures are in place in line with ICCO requirements,
• Maintain database for asset, stock and leave management
• Procurement assistance, i.e. quotation collection, preparation of work orders, preparation of delivery receipts and handover documents in line with ICCO policy,
• Hand over and receive project’s assets and maintain proper documentation and database for asset management,
• Update stationary stock and deliver stationary with proper requisition,
• Prepare monthly staff attendance sheets and ensure regular updates,
• Maintain an effective filing system of staffs’ leave record, personal file and other administrative file,
• Provide travel support and coordination, including air tickets bookings and visa applications,
• Prepare drivers roster and ensure timely vehicle support to the office staff,
• Overall responsible for office maintenance
• Day to communicate with vendor for internet, guard company, rent a car service, etc
• Supervise Office assistant, Drive and Guard
• Perform any other task when required

• Working days from Sunday to Thursday with 40 hours per week. This position may be required to work some overtime hours to attend meetings such as the Annual Audit.
• Any other tasks assigned by the supervisor from time to time.
• Yearly renewable the contract based on fund availability and performance.
• Have to follow ICCO HR, Admin and Finance related policy.

• Educational background at least Post Graduate in related field. Chartered Accountancy course completed will be an advantage,
• Working with SAGE 300 package will be added value for the post,
• Advanced user skill in MS- Excel, word and PowerPoint.
• At Least 03 years working experience with NGO/INGO in EU projects in encourage to apply.

• Moderate financial analytical skills.
• Moderate in oral and written English and Bangla
• Ability and willingness to work in team and take pressure

• Commit to basic values of ICCO Cooperation and adhere to overall objectives of ICCO Central and South Asia Programme
• Strong interpersonal communication skills
• Ability and willingness to work with people of different backgrounds
• Contribute constructively to a working environment based on mutual respect and trust
• Ability to cope with stress and work under difficult circumstances
• Commitment and interest in social movements and civil society organizations