Location: Gaibandha

Reports to: Head of Finance, Program Manager-SONGO

Nature of Job: Full time

Level: Mid-level position

Project duration: 5 years

Staff reporting : Finance and Admin Officers (including partner)

No of Position: One

Job location: Gaibandha

I. Job Context:
ICCO Cooperation (www.icco-cooperation.org) is an international organization, whose mission is to end poverty and injustice in the global south, in partnership with enterprising people. We invest in the power and dreams of entrepreneurial people, stimulate their entrepreneurial spirit, and connect them with businesses, governments and social organizations.
The EU objective of Sustained Opportunities for Nutrition Governance (SONGO) is to implement at local level innovative, resilient and scalable nutrition governance pro-poor models which are validated and aligned with national policies.
The Finance Manager (FM) will be responsible for overseeing all aspects of the SONGO Project (Supported by EU) finances and accounting initiatives.  The position will report directly to the Head of Finance (HOF) and Program Manager-SONGO.  The FM will be responsible for the overall management of the Finance and Accounting of SONGO Project and closely work with the PM /HOF to create, implement and analyze financial budgets and forecasts, ensuring alignment with programmatic strategies.
The FM will also be responsible for setting up and maintaining adequate financial reporting in accordance with government regulations, donor requirement and complying with all governmental standards, requirements and regulations. FM will be responsible for monitoring and verifying partner organizations’ account related to the projects and if necessary providing all the required training and guidance to the partner organization in order to align their accounts accordance with project requirements.

II.            Responsibilities and Tasks:  

Responsibility # 1: Financial Management.

• Work with the HOF/PM to create, implement and analyze budgets and forecasts, ensuring alignment with programmatic strategies and Global Office requirements.
• Prepare and submit all financial reporting documents required by DONOR in a precise and timely manner.  This includes: predicting cash needs on a monthly basis, maintaining required bank balances, processing wire transfers, completing detailed expense reports, etc
• Provide adequate support to Program team for clarifying and preparing budgets
• Prudent Quarterly/Monthly cash forecasting and reporting to DONOR, head office
• Monitor funds release to partner organizations in coordination with the Program Manager
• Monthly financial reporting to HOF in precise and timely manner, in-compliance with internal and external stakeholder requirement.
• Set up and maintain adequate in country finance and accounting system in line with Bangladesh Accounting Standard and  Finance & Accounting Policy Manual
• Visit Field, understand the program challenges & support Partner Organizations’ in maintaining sound financial system and the management of funds
• Establish adequate internal control system & procedures as per organization requirement.
• Establish, Maintain and update the Standard Operating Procedures for activities, as necessary, for the finance department.

Responsibility # 2: Accounting Management  

• Maintain records related to bookkeeping, expenses, funds, partnership, that are at all times accurate, substantiated, up to date, sufficiently detailed and prepared for random spot checks by internal audit functions
• Ensure the security, relevancy and applicability of Accounting software
• Supervise & support subordinates in classifying expenses into appropriate account head and entering into accounting software
• Supervise & support subordinates for maintaining records related to bookkeeping, expenses, funds, partnership projects
• Train all program/project staff in finance matters as appropriate so that there is uniformity of understanding within the organization in terms of Budgeting, Forecasting, Fund Requests, Compliance, Internal Audits etc.
• Prepare Financial Report when required (monthly, quarterly, annually)  and report to HOF in precise and timely manner both for internal purpose and external stakeholder
• Provide Capacity Building training to Accounting personnel of Partners
• Ensure timely recording of all accounting transactions in General Ledger
• Review the invoices and ensure the accuracy of the payment
• Monitor and verify the Partner Organization’s account etc.

Responsibility # 3: Policy Compliance.

• Ensure all relevant DONOR, Government Acts, Rules, and Regulations like provision of taxation, Value Added Tax, Personal Income Tax etc. are followed
• Implement relevant accounting standards, audit standards and Generally Accepted Accounting Practice
• Implement all Financial and Accounting Policy Manual (FAPM), Human Resources and Administrative guidelines to the extent applicable to finance & accounting.
• Implement all country specific internal policy guidelines
• Make relevant report to DONOR, Government and HOF if any in timely and precise manner
• Remain updated with policy changes within the country.
• Follow up & support all departments in complying with internal audit observations and ensure closure within agreed time.
• Support GO by providing all documents, statements, justifications etc as required during GO external audits..
• Review and read various policies, system, procedure, applicable Rules and Regulations and recommend  for implementation and appropriate revision
•  support to manage overall internal control system
• Provide assistance and coordination during periodic financial Audit, expenditure verification and Reconciliations of AS Report with SAGE Report.
• Support colleagues in clarifying all policies, Government requirements etc.

IV.          Working Conditions:

• Although this position is Gaibandha based position but required to frequently field visit to monitor SONGO project area (6 upazila under Gaibandha & Kurigram districts)
• Working days from Sunday to Thursday with 40 hours per week. This position may be required to work some overtime hours.
• Any other tasks assigned by the Supervisor from time to time willing to accept.
• Yearly renewable the contract based on fund availability and performance.

V.       Key contacts:

Project Manager, Operations Lead, Head of Finance, Head of Program, Finance and Admin team.

VI.      Skills/Qualification:

• Bangladeshi citizen.
• Master Degree or MBA in Finance or related field (Accounting, Management…etc.)
• At least 7 year of extensive experience with INGO/NGO in overseeing multi-sectors including Accounting, Finance & Grants, preferably in EU funded project.
• Experience in dealing with multi-stakeholder programs and strong stakeholder management in a multicultural setting
• Experience in successful implementation of a wide range of responsibilities in a prior financial services position
• Knowledge of Bangladesh financial and tax regulations
• Broad financial management skills to direct financial planning, accounting, internal control
• Proven integrity and good character especially in the stewardship of resources, transparency and accountability
• Strong verbal and written communication skills in English and Bangla
• Working knowledge of accounting and/or financial management software, and MS Office applications.

Preferred:

• Qualified or advanced degree in finance related field. CA(CC) will be an advantage
• Strong commitment to team management approach, including good managerial, leadership, supervisory, interpersonal and negotiating skills
• Proven capacity to interact and negotiate with international partners, government officials, and corporate partners.
• Good reasoning ability and sound judgment
• Have a very high level of personal and professional integrity and trustworthiness
• Have a strong work ethic, take initiative, and require minimal direction
• Be an innovative and creative thinker; not afraid to try something new and inspire others to do so
• Have a very high level of personal and professional integrity and trustworthiness
• Work well independently as well as part of a team
• Thrive in a fast-paced and fun environment