Agribusiness Booster, Bangladesh

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I. Job Context:

Agribusiness Booster  (AbB) Bangladesh Ltd. is a Netherlands based impact-investment company form ICCO Group in the Netherlands in strong cooperation with AbB Bangladesh to work pre –growth agri-SMEs in emerging markets like Bangladesh. Through a tailor-made set of investments and business development services, these companies are grown to full business maturity to increase overall social impact. The unique ‘Co-entrepreneurship’ model will strive to improve economic viability of SMEs through technical assistance, training, and the use of financial services.

The Finance & Admin Officer is responsible for ensuring support to the Finance /Administration of AbB Bangladesh Ltd.

II.            Responsibilities and Tasks:  

Responsibility :

• Ensure the overall responsibility of the AbB Bangladesh Ltd financial management including financial control.
• Preparation of annual accounts for audit and back donor reporting
• Checking all bill before final payment and monthly salary process.
• Daily petty cash maintains and reconcile and approved by Management.
• Assist in ensure the timely payment of all bills and invoices including rent, with the proper authorization and coding.
• Data posting in Accounting software (Sage 300), data verify and preparing the vouchers.
• Deal with the bank and keeping a track of funds flow.
• Collect bank statement and prepare Bank reconciliation every month.
• Assist in prepare accurate and timely vouchers and proper records filing and retention.
• Assist to maintain cheque register & Bank book and collect cash from the bank.
• Maintain cash book and Responsible for the management of petty cash,
• Identifying Govt. Vat & Tax and maintain separate register as per company requirement.
• Maintain advance register and ensure timely adjustment of advance.
• Maintain cashbook and ledger, cash holdings, prepare monthly bank reconciliation and monthly report to Head of Finance
• Prepare monthly financial status (expense summary report) and report to Head of Finance
• Prepare expense summary report as per donor requirement and submit to Business Development Manager of AbB

Additional Requirement:

• Ensure that the office systems and procedures are in place in line with AbB requirements,
• Assist in all sorts of Procurement-Quotation collection, comparative, work order, delivery receipt and handover.
• Maintain inventory (Stationery) of Dhaka AbB office.
• Review vehicle logbook, overtime of admin support staff before submit in accounts.
• Arrange meeting, workshop and conference and ensure required logistic.
• Assist in maintain an effective filing system of staffs’ leave record, personal file, volunteer’s records and other administrative file.
• Keep records of all incoming and outgoing post,
• Support all other activities when necessary

Note: The roles and responsibilities outlined above are not meant to be an exhaustive list of tasks. The need for flexibility is required and the job holder is expected to carry out any other related duties that are within the employee's skills and abilities whenever reasonably instructed.

III.       Key contacts:

Business Development Manager of AbB Bangladesh, Head of Finance and Head of HR & Admin

IV.    Key Qualifications:

• Commit to basic values of AbB and adhere to overall mission of AbB Bangladesh limited
• Strong interpersonal communication skills
• Ability and willingness to work with people of different backgrounds
• Contribute constructively to a working environment based on mutual respect and trust
• Ability to cope with stress and work under difficult circumstances
• Commitment and interest in social movements and civil society organizations

V.    Professional skills

• Strong office management skills,
• Moderate financial analytical skills.
• IT skills at an advanced user level
• Moderate in oral and written English and Bangla
• Ability and willingness to work in team